HomeMy WebLinkAboutFCS-14-087 - T14-044 EAB Chemical InjectionStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -05 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext.7216
WARD(S) INVOLVED: All
DATE OF REPORT: 2014 -05 -08
REPORT NO.: FCS -14 -087
SUBJECT: T14 -044 — EAB Chemical Injection
RECOMMENDATION:
That Tender T14 -044 — EAB Chemical Injection, be awarded to Greenlawn Ltd. o/a Trugreen,
Cambridge, Ontario, at their tendered price of $96,682.56, plus H.S.T. of $12,568.73, for a
total of $109,251.29, with an option to renew for two (2) additional injection seasons.
BACKGROUND:
In 2010, emerald ash borer (eab) an introduced tree pest was found in south Kitchener. Today,
eab can be found across the city, and in five years it is projected that 80% of the city's ash tree
population will be dead. As part of the city's eab strategy, and approved capital funding, the City
will chemically inject about 623 healthy ash trees (greater than 28 cm in diameter) along city
streets and active parkland this year. Injected trees are protected for two years, and will need to
be re- injected every two years.
The use of chemical injections to protect large healthy ash trees from eab is recognized as a
cost effective tool that allows municipalities to better manage their removal costs, while at the
same time preserving a part of the ash tree canopy which is currently providing important social,
environmental and economic benefits to the community.
The average annual spend over the past two (2) years was $95,836.31.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by ten (10) interested parties, and by the closing date of Thursday May 5, 2014, four (4) tenders
had been received.
The following tenders were received:
Greenlawn Ltd. o/a Trugreen
Davey Tree Expert Co. of Canada, Limited
Treescape Tree Care Professionals Ltd.
Pinnacle Tree
Cambridge ON
Ancaster ON
Ennismore ON
Waterloo ON
Bid Price
$109,251.29
$114,699.52
$114,699.52
$139,073.17
The tender was reviewed by A. Buitendyk, Urban Forest Technologist, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain within the
account to fund future phases of the project.
Financial Summary for Tender T14 -044
Total EAB budget in 10 year forecast
2014 Approved Budget
Estimated Cost
Tender T14 -044 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Estimated Cost
Budget for this Phase of Work
Estimated Surplus /(Deficit) (B - C)
4,620,000.00
670,000 00
109,251.29
(10,867.12)
98,384.17 A
98,384.17 C
184,608.00 B
86,223.83 D
I.M. - 2
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services