HomeMy WebLinkAboutFCS-14-090 - T14-039 Roof Rehabilitation - KOFStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -05 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Rudy Kruppa, Buyer, 519 - 741 -2200 ext. 7217
WARD(S) INVOLVED: 3
DATE OF REPORT: 2014 -05 -12
REPORT NO.: FCS -14 -090
SUBJECT: T14 -039 Roof Rehabilitation — Kitchener Operations Facility
(KOF)
RECOMMENDATION:
That Tender T14 -039 Roof Rehabilitation — Kitchener Operations Facility (KOF) be awarded to
Atlantic Roofers Ontario Ltd., Hamilton, Ontario at their tendered price of $314,500., plus
H.S.T. of $40,885., for a total of $355,385.
BACKGROUND:
On May 23, 2013, IRC Building Sciences Group London Inc. (IRC) performed a visual review of
the existing roof at Kitchener Operations Facility, 131 Goodrich Drive. It is IRC's
recommendation that the roof area at the front of the building above the offices on the second
floor, be replaced. The existing roof system consists of a mechanically fastened ethylene
propylene diene terpolymer (EPDM) membrane. During the review it was observed that
numerous repairs have been completed on the existing EPDM membrane and the roof area has
a history of ongoing roof leaks due to membrane punctures and seam delimitation.
The average life expectancy of a single ply roof system is 12 -20 years depending on materials
and level of maintenance (the life expectancy of 15 years is a benchmark commonly used when
planning future roof replacement strategies and life cycle costing). The existing roof system
reviewed is estimated to be 15 years old and is exhibiting signs of deterioration and failure
consistent with roofing systems approaching the end of their serviceable life.
Staff typically tries to extend the life of building roofs as much as possible before considering
replacement. The replacement of the second story roof was outside the project scope for the
original CMF construction /renovation project as it was identified as not requiring immediate
replacement, having some remaining useful life. The only section of roof that was part of the
CMF project scope was the area affected by the placement of the solar roof. Staff have been
monitoring and repairing the second story area. It is now at a point where we it needs to be
replaced from a risk mitigation standpoint.
I JV. - 1
REPORT:
Tenders were requested from five (5) pre - qualified roofing contractors and by the closing date of
Thursday April 24, 2014, five (5) tenders had been received.
The tenders were reviewed by M. Hensen, IRC Building Sciences Group London Inc, the City's
Consultant and D. Hanby, Supervisor of Facilities Management, who concur with the above
recommendation.
The following tenders were received:
Bid Price
Atlantic Roofers Ontario Ltd. Hamilton ON $355,385.00
Atlas -Apex Roofing Inc Kitchener ON $363,913.11
Flynn Canada Ltd. Cambridge ON $368,832.00
Viana Roofing & Sheet Metal Ltd Toronto ON $376,888.90
Semple Gooder Roofing Corp Ayr ON $381,714.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will remain within the account to fund
future roof replacements.
Financial Summary for Tender T14 -039
Estimated Cost
Tender T14 -039 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Estimated Cost
Available funding:
Current Balance
Total funding available
Estimated Surplus /(Deficit) (B - C)
355,385.00
(35,349.80)
320,035.20 A
320,035.20 C
411,064.23
411,064.23 B
91,029.03 D
1.iv. -2
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services