HomeMy WebLinkAboutFCS-14-091 - 14-007 Ontario Street and David Street Road ReconstructionStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -05 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 201 -05 -14
REPORT NO.: FCS -14 -091
SUBJECT: T14 -007 — Ontario Street (Charles Street to Joseph Street) and
David Street (Joseph Street to Jubilee Drive) Road
Reconstruction
RECOMMENDATION:
That Tender T14 -007 — Ontario Street (Charles Street to Joseph Street) and David Street
(Joseph Street to Jubilee Drive) Road Reconstruction be awarded to 410754 Ontario Limited
o/a Sousa Concrete, Branchton, Ontario at their tendered price of $1,335,525.60, including
provisional items and contingencies of $105,235., plus H.S.T. of $173,618.33, for a total of
$1,509,143.93.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of David Street (Joseph St. to
Jubilee Dr.) and Ontario Street (Charles St to Joseph St.). Funds for construction have been
approved by Council as part of the 2014 budget. The infrastructure has reached the end of its
useful life and is in need of replacement. The project involves the replacement of the roadway,
curb and gutter, sidewalk and all underground services and surface works as well as the
installation of pedestrian lighting on Ontario Street.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by ten (10) interested parties, and by the closing date of
Thursday May 8, 2014, three (3) tenders were received.
The tenders were reviewed by D. Roga, MTE Consultants Inc., the City's Consultant for the
project, and K. Mick, Design & Approvals Engineer who concur with the above recommendation.
Ix. - 1
The following tenders were received:
Rid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $1,509,143.93
Bel -Air Excavating & Grading Ltd. Cambridge ON $1,597,246.07
GRT Excavating Woodstock ON $1,800,044.24
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
Ix. -2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized
when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic
control, alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in -house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit
exceeds the budget allowance (B) provided within the budget. Additional funding for this purchase is
provided by the existing surplus balance in the account, as well as from the Accelerated Infrastructure
Replacement Program general account. The amount available in this account is sufficient to fund this
transfer. There is expected to be no surplus or deficit (E).
Tender T14 -007
David /Ontario Street Reconstruction
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T14 -007 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Sanitary Utility
Storm Water Utility
Water Utility
Intensification Allowance (DC)
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Transfer from Accelerated Infrastructure Replacement Program
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
$1,577,843.00
1,509,143.93
(150,113.01)
1,359,030.92 A
73,274.00
1,432,304.92 C
542,593.00
271,296.00
365,661.00
18,670.00
1,198,220.00 B
(234,084.92) D
155,934.95
78,149.97
0.00 E
Ix. -3
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
Ix. - 4