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HomeMy WebLinkAboutCouncil - 2013-09-16 COUNCIL MINUTES SEPTEMBER 16, 2013 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present except Councillor D. Glenn-Graham. 1. COMMENCEMENT – The meeting began with the singing of “O Canada” by The Grand Harmony Chorus of Sweet Adelines International. 2. MINUTES – On motion by Councillor B. Vrbanovic, the minutes of the regular meeting held August 26, 2013 and special meetings held August 26 & September 9, 2013, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - Councillor P. Singh declared a pecuniary interest with respect to Clause 6 of the Community and Infrastructure Services Committee report as he owns property along the ION (Rapid Transit) route; and accordingly, he did not participate in any discussion or voting regarding that matter. 4. COMMUNICATIONS REFERRED TO FILE – NIL 5. PRESENTATIONS – th 5.a – 20 Anniversary of Kitchener City Hall th Mayor C. Zehr gave a presentation commemorating the 20 anniversary of the opening of the current Kitchener City Hall, located at 200 King Street West; as listed under Item 5.a. on the Council agenda. 5.b – Creative Enterprise Initiative Mayor Zehr advised that while Ms. Heather Sinclair, CEO, Creative Enterprise Initiative, was identified on the agenda to provide an overview of the activities of the Creative Enterprise Initiative, she has since indicated that she would not be in attendance at today’s meeting. 6. DELEGATIONS – 6.a – Filsinger Park Stream Naturalization Mayor Zehr advised that Messrs. Mike Guenther and Bob McPearson undertook a meeting this date with City staff to discuss their concerns regarding the Filsinger Park Stream Naturalization Project. He added that a further site visit has been scheduled for September 20, 2013; and both gentlemen have indicated that they would no longer be attending today’s meeting. . 6.b - Tenders Mr. Larry Gordon, Director of Supply Service, was in attendance to answer any questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. Several members expressed concern that the original project budget to construct a new washroom in Victoria Park was set at $400,000., while Tender T13-072 (Washroom Construction - Victoria Park) sets the project costs at $549,695., as outlined in Finance and Corporate Services Department report FCS-13-144 and listed as Item B.1.ii) on the Committee of the Whole agenda. In addition, Council considered Infrastructure Services Department report INS-13-089 (C. Fletcher), listed as Item 3 on the Committee of the Whole agenda, which proposes possible funding sources to accommodate the additional $150,000. in funding needed for the Victoria Park Washroom project. In response to questions, Ms. P. Houston, Deputy CAO – Infrastructure Services, advised that staff developed a class D budget of $400,000., for the Victoria Park Public Washroom project based primarily on the potential to renovate or put an addition on an existing building. She indicated that the timeline for this project is very limited due to the provisions within the Federal Community COUNCIL MINUTES SEPTEMBER 16, 2013 203CITY OF KITCHENER - - Infrastructure Improvement Fund (CIIF) grant, which will account for $200,000. toward the construction of the new washroom. She noted any delay could potentially jeopardize that funding. Questions were raised with respect to the potential legal implications of rejecting Tender T13-072 and / or re-tendering the project. Ms. L. MacDonald, Director of Legal Services & City Solicitor, advised that the requested legal advice would need to be provided in-camera. Moved by Councillor B. Vrbanovic Seconded by Councillor P. Singh “That Council go in-camera in order to receive advice on a matter subject to solicitor-client privilege regarding the potential implications of not proceeding with Tender T13-072.” Carried. The meeting then recessed at 7:49 p.m. and re-convened at 7:56 p.m., chaired by Mayor C. Zehr with all members present except Councillor D. Glenn-Graham. At the request of Councillor B. Vrbanovic, it was agreed to amend the recommendation to approve Tender T13-072 in Report FCS-13-144 by incorporating the funding options outlined in Report INS- 13-089 with an additional clause directing staff to work with the low bidder to reduce the project costs by $40,000. Tender T13-072 (Washroom Construction – Victoria Park), as amended, was then voted on and LOST on a tie recorded vote, with Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic and F. Etherington voting in favour; and, Councillors J. Gazzola, Z. Janecki, Y. Fernandes, S. Davey and P. Singh voting in opposition. Councillor D. Glenn-Graham was absent from the meeting and accordingly did not vote on this matter. Mr. J. Willmer acknowledged the need for staff to report back with information as to how the Victoria Park Washroom project could be potentially re-scoped and the City’s ability to utilize the $200,000. CIIF grant. Moved by Councillor B. Ioannidis Seconded by Councillor J. Gazzola “That Tender T13-062 – Annual Fire Life System Inspection, Maintenance and Repair, be Chubb Edwards, Waterloo, Ontario, awarded to at their tendered price of $104,363.64, plus H.S.T. of $13,567.27, for a total of $117,930.91, for a three (3) year term, with an option to renew for one (1) additional three (3) year term.” - and - “That Tender T13-059 - Arena Refrigeration: Preventive Maintenance & Repair Services, be Black & McDonald Limited, Stoney Creek, Ontario, awarded to at their tendered price of $34,696.22, plus H.S.T. of $4,510.50, for a total of $39,206.72, with an option to renew for two (2) additional twelve (12) month terms.” Carried. 7. COMMITTEE REPORTS – COMMUNITY AND INFRASTRUCTURE SERVICES Moved by Councillor B. Ioannidis Seconded by Councillor K. Galloway-Sealock “That the report of the Community and Infrastructure Services Committee be adopted.” Mayor Zehr advised that in accordance with Councillor Singh’s previously declared pecuniary interest, Clause 6 of the Committee report would be voted on separately. Voted on clause by clause. Carried Clause 6 - COUNCIL MINUTES SEPTEMBER 16, 2013 204CITY OF KITCHENER - - Carried Balance of Report - 7. COMMITTEE REPORTS – FINANCE AND CORPORATE SERVICES Moved by Councillor S. Davey Seconded by Councillor P. Singh “That the report of the Finance and Corporate Services Committee be adopted.” Voted on clause by clause. Carried on a recorded vote. Clause 4 – In Favour: Mayor C. Zehr and Councillors B. Vrbanovic, P. Singh, S. Davey, F. Etherington, B. Ioannidis and K. Galloway-Sealock. Contra: Councillor J. Gazzola, Z. Janecki and Y. Fernandes Absent: Councillor D. Glenn-Graham Carried Unanimously on a recorded Clause 5 – vote. Carried Clause 6 – Carried. Balance of Report – 7. COMMITTEE REPORTS – PLANNING AND STRATEGIC INITIATIVES COMMITTTEE Moved by Councillor B. Vrbanovic Seconded by Councillor Z. Janecki “That the report of the Planning & Strategic Initiatives Committee be adopted.” At the request of Mayor C. Zehr, it was agreed to amend Clause 3 of the Committee report to include an additional paragraph indicating the City’s active pursuit to implement both the Parks Strategic Plan (2010) and the Multi-use Pathways and Trails Master Plan (2012). A motion was brought forward by Councillor Y. Fernandes, seconded by Councillor Z. Janecki, to amend Clause 3 of the Committee report to have the Mill-Courtland Community Centre addition moved ahead of the new Southwest Community Centre on the Indoor Leisure Facilities priority list. LOST Councillor Fernandes’ amendment was then voted on and was on a recorded vote with Councillors J. Gazzola, Z. Janecki and Y. Fernandes voting in favour; and Mayor C. Zehr and Councillors B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic, F. Etherington, S. Davey and P. Singh voting in opposition. Councillor D. Glenn-Graham was absent from the meeting and accordingly did not vote on this matter. Voted on clause by clause. Carried Clause 1 – Carried Clause 2 – Carried, Unanimously, as Amended, on Clause 3 – a recorded vote. COUNCIL MINUTES SEPTEMBER 16, 2013 205CITY OF KITCHENER - - 7. COMMITTEE REPORTS – HERITAGE KITCHENER Moved by Councillor F. Etherington Seconded by Councillor B. Vrbanovic “That the report of Heritage Kitchener be adopted.” Carried. 8. UNFINISHED BUSINESS – NIL 9. NEW BUSINESS – Mayor C. Zehr advised that as of noon today the operator of The Boathouse was still in arrears and not in compliance with the lease agreement. Accordingly, the lease has been terminated and the facility is again under City control. He stated that the City is committed to The Boathouse being an important cultural venue for live entertainment, adding that staff have been given direction to immediately begin development of a request for proposals for a restaurant with live entertainment in the facility. He commented that the intent is for staff to return to Council in December 2013 for approval of the recommended proposal and tenant, noting that renovations would begin in early 2014 with the goal to have the facility open by summer 2014. 9.a – Natural Area Management Program Councillor B. Ioannidis gave notice that he would introduce a motion at the meeting this date to amend Council Policy I-955 (Natural Area Management Program) to increase the capacity for City staff and the community to identify areas that could potentially be naturalized; listed as Item 9.a under New Business. At the request of Councillor S. Davey, Councillor Ioannidis agreed to amend his motion to include an additional clause directing staff to report back as to how the proposed process would be implemented. Moved by Councillor B. Ioannidis Seconded by Councillor P. Singh “WHEREAS the City of Kitchener established a Natural Area Management Program in 2002 through Council Policy I-955; and, WHEREAS Official Principle #12 of the 2010 Park Master Plan sets out that “the City of Kitchener is committed to protecting the natural environment through greening and naturalization initiatives and policies”; and, WHEREAS the City’s Efficient and Effective Government document contains the strategic direction to “maximize value through cost effective service delivery”; and, WHEREAS the benefits of a more aggressive naturalization identification policy could include: increased naturalized and green areas; reduced burden on maintenance staff; and, a potential reduction in costs to taxpayers; THEREFORE BE IT RESOLVED that Council Policy I-955 (Natural Area Management Program) be amended to increase the capacity for City staff and the community to identify areas that could potentially be naturalized; and, BE IT FINALLY RESOLVED that staff be directed to report back as to how the proposed amendments to Council Policy I-955 (Natural Area Management Program) will be implemented.” A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors P. Singh, B. Ioannidis, K. Galloway-Sealock, S. COUNCIL MINUTES SEPTEMBER 16, 2013 206CITY OF KITCHENER - - Davey, F. Etherington, B. Vrbanovic, and Y. Fernandes Contra : Councillors Z. Janecki and J. Gazzola Absent: Councillor D. Glenn-Graham Motion Carried. 10. QUESTIONS AND ANSWERS – At the request of Councillor Y. Fernandes, it was agreed that staff would review and provide clarification on the approved process concerning the opening of the trail gate access control measures along the City’s multi-use pathways and trails. 11. BY-LAWS (FIRST READING) – Council agreed to the request of Ms. C. Tarling, City Clerk, to add four by-laws for three readings this date relating to a zoning by-law for Old Zeller Drive listed as Clause 3 on the Community and Infrastructure Services Committee report, a zoning by-law for Becker Street listed as Clause 2 on the Planning and Strategic Initiatives Committee report and two by-laws to establish and layout parts of Gravel Ridge Trail and Thomas Slee Drive. Moved by Councillor P. Singh Seconded by Councillor Z. Janecki “That leave be given the Mover and Seconder to introduce the following by-laws, namely: a. To confirm all actions and proceedings of the Council. b. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Grand River Conservation Authority and Rockway Holdings Ltd. – Old Zeller Drive. c. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Henry Walser Funeral Home Ltd. – 34 Becker Street. d. Being a by-law to provide for the establishing and laying out of part of Gravel Ridge Trail as a public highway in the City of Kitchener. e. Being a by-law to provide for the establishing and laying out of part of Thomas Slee Drive as a public highway in the City of Kitchener. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. 12. COMMITTEE OF THE WHOLE - On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor B. Vrbanovic as Chair. On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. Moved by Councillor B. Vrbanovic Seconded by Councillor S. Davey “That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed.” Carried. COUNCIL MINUTES SEPTEMBER 16, 2013 207CITY OF KITCHENER - - 13. BY-LAWS (THIRD READING) - Moved by Councillor P. Singh Seconded by Councillor Z. Janecki “That the by-laws be given third reading, namely: a. To confirm all actions and proceedings of the Council. (By-law No. 2013-109) b. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Grand River Conservation Authority and Rockway Holdings Ltd. – Old Zeller Drive. (By-law No. 2013-110) c. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – Henry Walser Funeral Home Ltd. – 34 Becker Street. (By-law No. 2013-111) d. Being a by-law to provide for the establishing and laying out of part of Gravel Ridge Trail as a public highway in the City of Kitchener. (By-law No. 2013-112) e. Being a by-law to provide for the establishing and laying out of part of Thomas Slee Drive as a public highway in the City of Kitchener. (By-law No. 2013-113) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 10:07 p.m. MAYOR CLERK COUNCIL MINUTES SEPTEMBER 16, 2013 208CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – 1. That the Uniform Traffic By-law be amended to prohibit parking at anytime on the north side (odd number side) of Hillcrest Lane from 69 metres east of Hillcrest Court to a point 43 metres east thereof, as outlined in Infrastructure Services Department report INS-13-074. 2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code, be granted to the Vien Quang Buddhist Association of Kitchener-Waterloo at 23 Campbell Avenue, on September 21, 2013, between the hours of 5:00 PM to 11:00 PM, as part of their celebration of their Autumn Festival, as outlined in Community Services Department report CSD-13-096. 3. That Zone Change Application ZC13/07/O/KA (Old Zeller Drive; Rockway Holdings Limited & Grand River Conservation Authority) for the purpose of removing Holding Provision 62H from the lands specified on the attached Map No.1, in the form shown in the ‘Proposed By-law’ dated July 15, 2013, attached to Community Services Department report CSD-13-086 as Appendix ‘A’, be approved. 4. That the Mayor and Clerk be authorized to execute a lease agreement, satisfactory to the City Solicitor with the current property owner at 75 Ardelt Place in the City of Kitchener, for the use of the lands for the purpose of providing a snow dumping facility for the exclusive use of City staff and their contractors, as outlined in Infrastructure Services Department report INS-13- 072. 5. That Kitchener Municipal Code Chapter 902 (Backflow and Cross Connection Prevention), be amended as outlined in the draft By-law attached as Appendix ‘A’ to Infrastructure Services Department report INS-13-067. 6. That the ION (Rapid Transit) Corridor streetscape design priorities identified in Community Services Department report CSD-13-093 be endorsed; and, That the Regional Municipality of Waterloo ION (Rapid Transit) Rapid Transit Division be encouraged to organize meetings with affected neighbourhood groups and developers to discuss streetscape proposals, particularly the proposed hydro substations and station-stops along the rapid-transit route; and further, That the Region be encouraged to examine the long-term urban-design impacts of the proposed hydro-substations, which should include an investigation of moving them underground or, designing them in a manner that adds to the urban design of the areas where they will be located. FINANCE AND CORPORATE SERVICES COMMITTEE – 1. That subject to the Alcohol and Gaming Commission of Ontario (AGCO) deciding not to hold a hearing with respect to this application for a liquor licence and subject to the applicant entering into an agreement with the City including certain conditions of operating a licensed establishment as set out below, that Council take no action at this time to oppose the application for a liquor license for The Kitchen, located at 21 Weber Street West, applied for by Edyta Mazur (herein referred to as the “Applicant”); and, That should the AGCO decide to hold a hearing with respect to the application for a liquor license for The Kitchen, located at 21 Weber Street West and applied for by the Applicant, the City request party status at the hearing and notwithstanding any agreement entered into with the Applicant may change its position stated in this recommendation in response to evidence presented or heard at that hearing; and further, COUNCIL MINUTES SEPTEMBER 16, 2013 209CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 1. (Cont’d) That the Mayor and Clerk be authorized to enter into an agreement with the applicant should she be willing wherein the applicant agrees to abide by the following conditions and to request they be added to her licence if the Alcohol and Gaming Commission of Ontario chooses to issue the licence: 1. to abide by a set 30% monthly ratio of alcohol sales to gross refreshment sales (including food and other sundries) in other words alcohol sales will be limited to 30% of gross refreshment sales; 2. to stop serving alcohol by 12:01 a.m. daily in the first year of operation and thereafter to stop serving alcohol by 2:00 a.m. daily; 3. to notify the Clerk of the City of Kitchener in writing of any application to change the license at the time the application for the change is made to the Alcohol and Gaming Commission, and not to expand the establishment without the consent of the City Council; 4. to comply with the Noise By-law and the Region of Waterloo Smoking By-law; and, 5. these conditions shall bind all successors, assigns and subsequent licence holders (if any). 2. That subject to the Alcohol and Gaming Commission of Ontario (AGCO) deciding not to hold a hearing with respect to this application for a liquor licence and subject to the applicant entering into an agreement with the City including certain conditions of operating a licensed establishment as set out below, that Council take no action at this time to oppose the application for a liquor license for The Ren @ 41 – 41 King Street West, applied for by 1066697 Ontario Inc. (herein referred to as the “Applicant”); and, That should the AGCO decide to hold a hearing with respect to the application for a liquor license for The Ren @ 41, located at 41 King Street West and applied for by the Applicant, the City request party status at the hearing and notwithstanding any agreement entered into with the Applicant may change its position stated in this recommendation in response to evidence presented or heard at that hearing; and further, That the Mayor and Clerk be authorized to enter into an agreement with the applicant should they be willing wherein the applicant agrees to abide by the following conditions and to request they be added to their licence if the Alcohol and Gaming Commission of Ontario chooses to issue the licence: 1. to post in a conspicuous place and abide by the Downtown Licensed Establishments Code of Conduct; 2. to become an active member of the Downtown Kitchener Business Improvement Area’s License and Entertainment Committee and attend its meetings; 3. to abide by a set 30% monthly ratio of alcohol sales to gross refreshment sales (including food and other sundries) in other words alcohol sales will be limited to 30% of gross refreshment sales; 4. to stop serving alcohol by 2:00 a.m. daily; 5. to notify the Clerk of the City of Kitchener in writing of any application to change the license at the time the application for the change is made to the Alcohol and Gaming Commission, and not to expand the establishment without the consent of the City Council; COUNCIL MINUTES SEPTEMBER 16, 2013 210CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 2. (Cont’d) 6. to comply with the Noise By-law and the Region of Waterloo Smoking By-law; and, 7. these conditions shall bind all successors, assigns and subsequent licence holders (if any). 3. That in accordance with Council Policy II-35 (Conference, Seminar and Meeting Attendance and Expenses), participation of Brian Bennett, Manager Business Development, Economic Development, in the CTT Foreign Multi-National Aftercare German and Dutch Mission being held in Germany and the Netherlands, October 2013, be approved, as outlined in Chief Administrator’s Office report CAO-13-029. 4. That a $184,000., plus H.S.T. increase to the existing purchase order T12-069 with Network Sewer and Watermain Ltd., Cambridge Ontario, referenced in Finance and Corporate Services Department report FCS-12-185, be approved. (Carried, on a recorded vote) 5. That the Brownfield Remediation Program Application for the property municipally addressed as 55 Mooregate Crescent, submitted by Savic Homes Ltd. dated November 20, 2012 be approved, as outlined in Chief Administrator’s Office report CAO-13-025; and, That subject to the City receiving a completed and filed Record of Site Condition, an annual rebate on City taxes in an amount equal to 100% of the City Tax Increment; where the City Tax Increment is defined as the difference between the City portion of real property taxes for the 2012 Taxation Year and the new City portion of real property taxes levied as a result of a new assessment by the Municipal Property Assessment Corporation (MPAC) following completion of the project, as compensation for the remediation of the above stated lands, be approved; and, That the annual City tax property tax grant is estimated to be $25,043. payable for eight years with $17,873. being paid on the ninth and final year following re-assessment by MPAC; and, That the Region of Waterloo Brownfield Coordinator be advised of the decision of Kitchener City Council regarding this matter; and further, That the Mayor and Clerk be authorized to execute an Agreement, subject to the satisfaction of the City Solicitor, with the Region of Waterloo and Savic Homes Ltd. to facilitate the Brownfield Remediation Program Application for 55 Mooregate Crescent. (Carried, Unanimously on a recorded vote) 6. That the Deputy CAO - Finance and Corporate Services Department be authorized to execute a contract extension with the Ministry of the Environment to the satisfaction of the City Solicitor for the 2014 RAIN Program: An Ecological Approach to Stormwater Management in Kitchener; and further, That the Deputy CAO - Finance and Corporate Services Department be authorized to execute a contract extension with Waterloo Region Green Solutions, doing business as REEP Green Solutions to the satisfaction of the City Solicitor for the 2014 RAIN Program: An Ecological Approach to Stormwater Management in Kitchener. COUNCIL MINUTES SEPTEMBER 16, 2013 211CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL PLANNING AND STRATEGIC INITIATIVES COMMITTEE – 1. That Community Services Department report CSD-13-076, Kitchener Growth Management Strategy - 2013 Annual Monitoring Report be received for information; and further, That Report CSD-13-076 be submitted to the Regional Municipality of Waterloo in fulfilment of Clause 22.1 of the Administrative Agreement between the City of Kitchener and the Regional Municipality of Waterloo regarding delegated authority. 2. That Zone Change Application ZC13/05/B/ATP for Henry Walser Funeral Home Ltd. at 34 Becker Street, for the purpose of changing the zoning from Residential Five (R-5) to Commercial Residential Two (CR-2) with Special Use Provision 268U in the form shown in the ‘Proposed By-law’ dated June 25, 2013, attached to Community Services Department report CSD-13-075 as Appendix ‘A’, be approved. 3. That the 2013 Leisure Facilities Master Plan (LFMP) Update attached as Appendix ‘A’ to Community Services Department report CSD-13-082, be received and consideration of the recommendations be referred to the departmental business planning process; and, That the following vision statement included in the 2013 LFMP Update be approved to help guide future development of leisure facilities and services in the City of Kitchener: ‘Kitchener residents will have access to a diverse array of accessible leisure opportunities that encourage their active participation and support residents’ health and well-being, strong and vibrant neighbourhoods and community capacity-building’; and, That the following facilities be identified as future leisure priorities and referred to the 2014 Development Charges Background Study and By-Law update for consideration of funding allocations: Indoor Leisure Facilities Outdoor Leisure Facilities 1. Doon Pioneer Park Community Centre addition1. Trails (city-wide) 2. New Southwest community centre 2. Southwest District Park sports fields 3. Mill Courtland Community Centre addition 3. Multi-use sports fields 4. Southwest District Park aquatics facility 4. Grand River park 5. Rockway Centre 5. Neighbourhood parks 6. Indoor turf facility 6. Soccer fields; and further, That the City actively pursues the implementation of both the Parks Strategic Plan (2010) and the Multi-use Pathways and Trails Master Plan (2012) as trails and parks are highly valued by the community. (Carried, as Amended, on a recorded vote) HERITAGE KITCHENER – 1. That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA 2013-V-016, be approved to permit the demolition of the existing single detached dwelling and the construction of a new single detached dwelling on the property municipally addressed as 1209 Doon Village Road, in accordance with the supporting information submitted with the application and subject to the following condition: i) That the final building permit drawings be reviewed and heritage clearance provided by heritage planning staff prior to the issuance of a building permit. 2. That pursuant to Section 33 of the Ontario Heritage Act, Heritage Permit Application HPA 2013-IV-020, be approved to permit the installation of a new front door on the property municipally addressed as 379 Glasgow Street in accordance with the supporting information submitted with the application. COUNCIL MINUTES SEPTEMBER 16, 2013 212CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations. 2.FCS-13-148 – 2014 Council and Standing Committee Schedule Council considered Finance and Corporate Services Department report FCS-13-148 (C. Tarling), dated September 9, 2013. It was resolved: “That the 2014 Meeting Schedule attached to report FCS-13-148, be approved as the 2014 schedule of Council and Standing Committee meetings.” 3.INS-13-089 – Victoria Park Washroom Project Dealt with under Delegations. 4.FCS-13-149 – Encroachment Agreements – LRT Council considered Finance and Corporate Services Department report FCS-13-149 (S. Ross), dated September 11, 2013. It was agreed to amend the recommendation contained in Report FCS-13-149 to remove the phrase “infrastructure, including”. In addition, staff was directed to report back with information on the type of things that would require an encroachment agreement as a result of the Region of Waterloo’s Light Rail Transit (LRT) project. It was resolved: “That the Mayor and Clerk be authorized to execute any encroachment agreements with the Regional Municipality of Waterloo for the installation and maintenance of, as well as indemnification related to, LRT-related video cameras on lands owned by the City of Kitchener, subject to approval of the City Solicitor.”