HomeMy WebLinkAboutFCS-14-105 - T14-054 Three Rear Axle Conventional Cab and ChassisStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -06 -16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519 - 741 -2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014 -05 -30
REPORT NO.: FCS -14 -105
SUBJECT: T14 -054 Three (3) 29,936 kg (66,000 lb) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis
RECOMMENDATION:
That Tender T14 -054 Three (3) 29,936 kg (66,000 lb) G.V.W. Tandem Rear Axle Conventional
Cab and Chassis, be awarded to Team Truck Centres Limited, Kitchener, Ontario, at their
tendered price of $299,985., plus H.S.T. of $38,998.05, for a total of $338,983.05.
BACKGROUND:
These units will replace 221307, 221310 and 221311 for INS — Operations, as approved for
replacement in the 2014 Annual Fleet Equipment Review. The current trucks are eleven (11)
years old with a nine (9) year lifecycle.
These units will be used for plowing and salting.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by twelve (12) interested parties and by the closing date of Thursday May 22,
2014, four (4) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Team Truck Centres Kitchener ON
Highway Western Star Inc Ayr ON
Bid Price
$ 338,983.05
$ 364,113.12
IJ. - 1
Team Truck Centres London ON $ 364,140.24
Altruck International Kitchener ON $ 400,101.36
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit
is within the budget allowance (B) provided within the budget. Funding for this equipment is included
within the approved capital budget. The estimated surplus (D) will remain within the Equipment
Reserve Fund to fund future equipment purchases.
Tender T14 -054
Supply three (3) 29,937 kg (66,000 lb.) G.V.W. Tandem Rear Axle Conventional Cab and Chassis
Estimated Cost for this Tender
Tender T14 -054 costs including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender
$ 338,983
(33,718)
305,265 A
$ 305,265 C
Budget for this Tender
Replacement of Operations units 221307, 221310 and 221311 $ 330,000 B
Estimated Surplus /(Deficit) for this Tender (B - C) $ 24,735 D
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1J. -2