HomeMy WebLinkAboutFCS-14-111 - T14-060 Towing ServicesStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -06 -16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext.7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014 -06 -06
REPORT NO.: FCS -14 -111
SUBJECT: T14 -060 — Towing Services
RECOMMENDATION:
That Tender T14 -060 — Towing Services, be awarded to Becker Bros. Towing, Kitchener,
Ontario, at their tendered price of $80,610. plus H.S.T. of $10,479.30, for a total of $91,089.30,
with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The purpose of this contract is to provide towing and related services, as requested, by various
City divisions. This includes towing of City owned equipment, floating City owned equipment to
various job sites, tag and tow services during snow events, and towing of vehicles that are
illegally parked. When a vehicle is towed to the impound lot, the cost is paid by the owner of the
vehicle, relocation tows are paid by the City.
The contract is based on fixed unit prices for a representative sampling of towing services used
over the last year.
The average annual spend over the past three (3) years was $94,481.18. The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by four (4) interested parties, and by the closing date of Thursday June 5, 2014, one (1) tender
had been received.
I JV. - 1
The following tenders were received:
Becker Bros. Towing Kitchener ON
Bid Price
$91,089.30 *
The price for towing services has decreased 2% from the previous contract.
The tender was reviewed by M. Born, Manager of Fleet, T. Konstantinidis, Supervisor of
Parking, and S. Turner, Director of Enforcement, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various capital and operating accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services