HomeMy WebLinkAbout2014-06-09 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
JUNE 9. 2014 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 1:20 p.m.
Present: Councillor K. Galloway-Sealock-Acting Chair
Mayor C. Zehr and Councillors J. Gazzola, Z. Janecki, Y. Fernandes, S. Davey, F.
Etherington, D. Glenn-Graham, B.Vrbanovic and P. Singh.
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance and Corporate Services
M. May, Deputy CAO, Community Services
P. Houston, Deputy CAO, Infrastructure Services
S. Turner, Director of By-law Enforcement
M. Hildebrand, Director, Community Programs and Services
L.Tansley,Assistant City Solicitor
G. Hummel, Manager, Park Planning, Development and Operations
J.Young, Manager, Special Events
P. Harris, Manager, Licencing
S. DiDonato, Manager,Arts and Culture
C. Goodeve, Committee Administrator
1. APPOINTMENT OF ACTING CHAIR
Mayor C. Zehr advised that neither the Committee's Chair nor Vice-Chair were able to chair
this meeting; and accordingly, the Committee would need to appoint an Acting Chair.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That pursuant to Kitchener Municipal Code Chapter 25 (Procedure) Section 25.10.8 b),
Councillor K. Galloway-Sealock, be appointed Acting Chair for the June 9, 2014
Community and Infrastructure Services Committee meeting."
2. CSD-14-050 - LIMITING DISTANCE AGREEMENT-1440 KING STREET EAST
The Committee considered Community Services Department report CSD-14-050, dated May
21, recommending approval of a limiting distance agreement with the owner of 1440 King
Street East to permit the construction of new exterior windows.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement with the registered
owner(s) of Plan 657 Lot 68, Part Lots 56— 57, Plan 5884491 Part 4, known as 1440
King Street East, pursuant to Section 3.2.3.1.(11) of the Ontario Building Code, said
agreement to permit the construction of new exterior windows with the limiting distance
for the exposing building face being measured to a point beyond the property line on
the adjacent City open park space, Plan 657 Lot 59, Part Lot 58, Plan 5881889 Parts
1- 4, Part Lot 16 Subdivision of Lot 1 German Company Tract, Plan 5885751 Part 3,
known as Edmund Green, as outlined in Community Services Department report CSD-
14-050."
3. CSD-14-067 - NOISE EXEMPTION -CONSTRUCTION WORK AT MCLENNAN PARK
The Committee considered Community Services Department report CSD-14-067, dated May
22, 2014 recommending approval of a noise exemption request for Facilities Management staff
to undertake repairs to the washroom facilities at McLennan Park.
It was noted that any recommendation arising from the Committee regarding this matter would
be considered at the special Council meeting being held later this same date.
On motion by Councillor D. Glenn-Graham-
it was resolved:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
JUNE 9.2014 -34- CITY OF KITCHENER
3. CSD-14-067 - NOISE EXEMPTION - CONSTRUCTION WORK AT MCLENNAN PARK
(CONT'D)
"That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Facilities Management Division, for necessary repairs to the washroom
facilities at McLennan Park on various evenings between June 10, 2014 and July 9,
2014, as outlined in Community Services Department report CSD-14-067."
4. INS-14-058 - NOISE EXEMPTION -WESTMOUNT ROAD PAVING OPERATIONS
The Committee considered Infrastructure Services Department report INS-14-058, dated May
21, 2014 recommending approval of a noise exemption request to the Region of Waterloo for
the road construction work on Westmount Road.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That the Region of Waterloo and its contactor(s) be exempt from the provisions of the
City of Kitchener Municipal Code Chapter 450 (Noise) Article 6 Construction Work,
between the hours of 7:00 p.m. to 7:00 a.m. for the period from Friday, June 20, 2014 to
Sunday, June 22, 2014, for the paving of surface asphalt of Westmount Road from
Greenbrook Drive to Queens Boulevard, as outlined in Infrastructure Services
Department report INS-14-058."
5. CAO-14-022 - PUBLIC ART CONSERVATION PLANNING
The Committee considered Chief Administrator's Office report CAO-14-022, dated May 26,
2014 regarding the restoration and ongoing maintenance of the City's public art and industrial
artifacts collections.
In response to questions, Ms. S. DiDonato agreed to provide additional information outlining
the amount of restoration work that has been previously undertaken by the City as well as a
copy of the report prepared by George Prytulak, Conservator, Public Art and Industrial
Collections.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That the Public Art and Industrial Artifact Conservation Planning for restoration and
ongoing maintenance be approved, as outlined in Chief Administrator's Office report
CAO-14-022."
Mayor C. Zehr left the meeting at this time.
6. INS-14-057 - SCHOOL PEDESTRIAN SAFETY-J.W. GERTH PUBLIC SCHOOL
Councillor P. Singh entered the meeting at this time.
The Committee considered Infrastructure Services Department report INS-14-057, dated May
15, 2014 recommending the temporary installation of an Adult Crossing Guard Facility at J.W.
Gerth Public School.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That the Adult Crossing Guard Facility be installed, on a temporary basis for a period
from September 1, 2014 to June 30, 2016 on Apple Ridge Drive at Pine Valley Drive,
as outlined in Infrastructure Services Department report INS-14-057."
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
JUNE 9.2014 -35- CITY OF KITCHENER
7. CSD-14-065 - SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE
- TERMS OF REFERENCE
The Committee considered Community Services Department report CSD-14-065, dated April
22, 2014 recommending revisions to the Terms of Reference for the Safe and Healthy
Community Advisory Committee.
At the request of Councillor Y. Fernandes, the Committee agreed to amend Section 2.a)iv. of
the draft Terms of Reference to increase the representation on the Committee from residents
living in other suburban wards from one to two.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That the Safe and Healthy Community Advisory Committee continue as an advisory
committee of Council; and further,
That existing Council Policy 1-125 (Safe and Healthy Community Advisory Committee -
Terms of Reference), be repealed and replaced with the revised Terms of Reference
attached to Community Services Department report CSD-14-065, save and except for
Section 2.a)iv. whereby the representation from other suburban wards has been
increased to two residents."
Councillor B.Vrbanovic entered the meeting at this time.
8. CSD-14-053 - FOREST HEIGHTS COLLEGIATE / POOL / LIBRARY PARKING LOT
RENOVATION
The Committee considered Community Services Department report CSD-14-053, dated April
22, 2014 recommending the allocation of an additional $67,400. to fund the City's portion of
the parking lot renovations at Forest Heights Collegiate. Mr. M. Hildebrand reviewed the
re po rt.
In response to questions, Mr. Hildebrand advised that this project is being undertaken by the
Waterloo Region District School Board and the request is based on the City's shared use of
the subject parking lot. He agreed to provide additional information outlining how this project
compares to costs incurred by the City for other similarly shared facilities.
On motion by Councillor S. Davey-
it was resolved:
"That an additional $67,400 be allocated to fund the City's portion of the Forest Heights
Col leg iate/Pool/Library/Sportsfields/Tennis Court parking lot renovations scheduled to
be undertaken by the Waterloo Region District School Board (WRDSB); and further,
That the additional funding required for the City's portion of this project be re-prioritized
from existing City capital budgets, as outlined in Community Services Department report
CS D-14-053."
Mayor C. Zehr re-entered the meeting at this time.
9. CAO-14-031 - BIG MUSIC FEST-EVENT CONTRACT, NOISE EXEMPTION, LICENSING
The Committee considered Chief Administrator's Office report CAO-14-031, dated May 29,
2014 regarding the necessary approvals related event contract, noise exemptions and
licensing to facilitate the Big Music Fest event taking place in McLennan Park from July 11-13,
2014. Mr. J.Young reviewed the report.
In response to questions, Mr. Young estimated the City's costs related to Big Music Fest could
range between $15,000-$20,000. He confirmed that the promoter would cover all of the costs
related to having Waterloo Regional Police (WRP) at the event, which is estimated to cost
approximately $35,000-$40,000. He indicated that the promoter provides the City with the
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
JUNE 9.2014 -36- CITY OF KITCHENER
9. CAO-14-031 - BIG MUSIC FEST - EVENT CONTRACT, NOISE EXEMPTION, LICENSING
(CONT'D)
funds to cover the costs related to the WRP, which are then passed on to the Region of
Waterloo. He noted that as part of the event contract, the promoter will provide the City with a
$50,000 letter of credit for event related expenses. He agreed to provide copies of the City's
financial statements outlining the estimated costs the City is anticipated to incur in relation to
hosting Big Music Fest.
Mr. S. Turner advised that during a discussion with the company who will be providing the
audio equipment for the event, it was indicated that sound tests will need to take place on
Thursday, July 10, 2014. Accordingly, he requested that Clause 3 of the recommendation
contained in Report CAO-14-031 be revised to provide a noise exemption for July 10th from
2:00 p.m. to 7:00 p.m.
Mr. Mark Higgins, Big Musicfest Inc., addressed the Committee to respond to questions related
to the event, noting that moving Big Music Fest to Kitchener has enabled him to expand and
broaden the potential audience. He indicated a preference for maintaining the existing method
of providing funding to the City to cover the costs associated with having WRP personnel
attend the event. He further agreed to increase the letter of credit for the event from $50,000.
to $70,000., as a means of alleviating some of the concerns that have been expressed
regarding the potential costs that might be incurred by the City.
On motion, Councillor S. Davey brought the recommendation contained in Report CAO-14-031
forward for consideration,with the inclusion of the additional noise exemption for July 10, 2014
from 2:00 p.m. to 7:00 p.m.
A motion was brought forward by Councillor P. Singh to amend Councillor Davey's motion to
include a provision indicating that the letter of credit for event related expenses has been
increased from $50,000. to$70,000.
Councillor Singh's amendment was then voted on and was Carried Unanimously on a
recorded vote by all members present.
The following motion was then voted on and was Carried on a recorded vote with Mayor C.
Zehr and Councillors B. Vrbanovic, D. Glenn-Graham, F. Etherington, K. Gal loway-Sealock, J.
Gazzola, S. Davey, Y. Fernandes and Z. Janecki voting in favour; and, Councillor P. Singh
voting in opposition. Councillor B. loannidis was absent and accordingly did not vote.
On motion by Councillor S. Davey-
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, with Big Musicfest Inc. for an event to be held at
McLennan Park from Friday, July 11, 2014 to Sunday, July 13, 2014, and to sign any
further agreements with Hydro One Inc. and the Regional Municipality of Waterloo as
may be required to obtain their consent for the Event, as outlined in Chief
Administrator's Office report CAO-14-031; and,
That the Manager of Special Events be authorized to execute such further minor
ancillary agreements on behalf of the City as are necessary to give effect to the
foregoing, subject to the satisfaction of the City Solicitor; and,
That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Big Music Fest on July 10, 2014, between the hours of 2:00 p.m. and
7:00 p.m., and on July 11, 2014, between the hours of 3:00 p.m. and 11:00 p.m. as
well as on July 12 and 13,2014, between the hours of 3:00 p.m. and 11:00 p.m.; and,
That the approach to the on-street parking plan and enforcement in the residential
areas adjacent to McLennan Park, be endorsed as outlined in Report CAO-14-031;
and,
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
JUNE 9.2014 -37 - CITY OF KITCHENER
9. CAO-14-031 - BIG MUSIC FEST - EVENT CONTRACT, NOISE EXEMPTION, LICENSING
(CONT'D)
That Robertson Amusements be granted permission to operate a Midway in McLennan
Park, during the Big Music Fest from July 11-13, 2014 provided the required licence be
obtained prior to operating the Midway; and,
That staff be authorized to conduct a random drawing to distribute 46 of the 106 free
tickets obtained by the City from Big Musicfest Inc. within the neighbourhood affected
by the concert, subject to contest rules satisfactory to the City Solicitor, and that the
remaining 60 free tickets be distributed by the Neighbourhood Associations to be sold
for fundraising purposes or otherwise distributed at their discretion; and further,
That the letter of credit for event related expenses from Big Music Fest be increase
from $50,000.to $70,000."
10. ADJOURNMENT
On motion, this meeting adjourned at 3:08 p.m.
C. Goodeve
Committee Administrator