HomeMy WebLinkAboutFCS-14-123 - T14-057 - Schneider Creek Remediation
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014-06-30
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 3
DATE OF REPORT: 2014-06-19
REPORT NO.: FCS-14-123
SUBJECT: T14-057 – Schneider Creek (CN Rail Line to Manitou Drive) Creek
Remediation
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-057 – Schneider Creek (CN Rail Line to Manitou Drive) Creek Remediation be
560789 Ontario Limited o/a R&M Construction, Acton, Ontario
awarded to at their tendered
price of $986,343.58, including provisional items and contingencies of $92,000., plus H.S.T. of
$128,224.67, for a total of $1,114,568.25.
BACKGROUND:
An Environmental Assessment (EA) Addendum for the remediation of Schneider Creek between
Hayward Avenue and Manitou Drive was completed in the spring of 2012 by the City of
Kitchener in partnership with Grand River Conservation Authority (GRCA) and was approved by
Council on March 19, 2012. A preferred alternative was determined for the three reaches of
creek within the study limits to alleviate the flooding and erosion concerns. Engineering Services
is proceeding with the implementation of the preferred alternative for Schneider Creek Reach 3
(CN Rail Line to Manitou Drive).
The work includes the grading and excavation of the creek bed and banks, restoration of an
ancestral channel, erosion and sediment control, creek bypass and dewatering, placement of
rock and granular materials, removal of debris and sediment, clearing and restoration of
vegetation along the creek, bioengineering bank stabilization, construction of pools and riffles,
armourstone weir installation, armourstone wall construction, live log crib wall construction,
wetland restoration, and site restoration.
Full funding for this project has been approved by council as part of the 2014 budget process.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by nineteen (19) interested parties, and by the closing date
of Thursday June 5, 2014, six (6) tenders were received.
The tenders were reviewed by J. Prince, Ecosystem Recovery Inc., the City’s Consultant for the
project, and D. Lupsa, Design & Construction Project Manager who concur with the above
recommendation.
The following tenders were received:
Bid Price
560789 Ontario Limited o/a R&M Construction Acton ON $1,114,568.25 *
Bronte Construction Milton ON $1,189,129.51
Cambridge Landscaping Cambridge ON $1,191,519.35
Tervita Environmental Services Burlington ON $1,537,161.16
Hawkins Contracting Services Limited Stouffville ON $1,641,715.42
Bel-Air Construction Cambridge ON $2,101,149.12
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project
such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all
regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and
parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include
costs for inspection during construction and contract administration.
The net cost for this Tender (A), is fair and reasonable for a purchase of this scope but the upset limit
exceeds the budget allowance (B) provided within the budget. Additional funding for this purchase is
provided by the existing surplus balance in the account. The estimated surplus (E) will remain within the
project to fund construction of Reach 2 (downstream of the Block Line Rd crossing to CN Rail line).
Tender T14-057
Schneider Creek Remediation - Reach 3
The total budget for all phases of this project is $ 15,340,400.00
Estimated Cost for this Phase of
Work
Tender T14-057 1,114,568.25
less: HST rebate on tender (110,864.97)
Net Cost Being Awarded 1,003,703.28 A
Costs Incurred to Date
Projected Costs: Staff time 88,350.00
Total Estimated Cost for this Phase of Work 1,092,053.28 C
Budget for this Phase of Work
Storm Water Utility 912,658.00
Total Budget for this Phase of Work 912,658.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (179,395.28) D
Estimated Surplus/(Deficit) from previous phases 409,962.45
Total Estimated Surplus/(Deficit) 230,567.17 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Jeff Willmer, Chief Administrative Officer
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