HomeMy WebLinkAboutFCS-14-089 - T14-038 Pick-Up of Construction Aggregates
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014-06-30
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2014-06-23
REPORT NO.: FCS-14-089
SUBJECT: T14-038 Pick-Up of Construction Aggregates
___________________________________________________________________________
RECOMMENDATION:
Tri City Materials
That Tender T14-038 Pick-Up of Construction Aggregates, be awarded to
Limited, Petersburg, Ontario
, at their tendered price of $128,883.75, plus H.S.T. of
$16,754.88, for a total of $145,638.63, with an option to renew for two (2) additional twelve (12)
month terms.
BACKGROUND:
The tender covers a variety of materials used by Operations and Utilities that include winter
sand for road maintenance, aggregates for trail resurfacing, pipe bedding, watercourse
maintenance, road base repairs and sidewalk mud jacking.
This tender is based on fixed unit prices on a representative sampling of aggregate types used
over the last year.
The actual annual spend over the past three (3) years was $68,263.00. The actual spend will
depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by twelve (12) interested parties, and by the closing date of Thursday May 1, 2014, two (2)
tenders had been received.
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The following tenders were received:
Bid Price
Kieswetter Excavating Inc. Heidelberg ON $121,311.43
Tri City Materials Ltd. Petersburg ON $145,638.63 *
The low bid received from Kieswetter Excavating is not a complete bid and their pickup location
would mean longer travel time and an increased cost to the City.
The price has increased 8.75% from the previous contract in 2010.
The tender was reviewed by C. Heise, Supervisor of Operations, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Jeff Willmer, Chief Administrative Officer
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