HomeMy WebLinkAboutFCS-14-120 - T14-055 Street Sweepers
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014-06-30
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014-06-17
REPORT NO.: FCS-14-120
SUBJECT: T14-055 Two (2) Six Wheel Street Sweepers with a 3.3 Cubic
Metre (4.5 Cubic Yard) Variable High Side Dump Debris Hopper
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-055 Two (2) Six Wheel Street Sweepers with a 3.3 Cubic Metre (4.5 Cubic
Cubex Ltd., Brantford, Ontario
Yard) Variable High Side Dump Debris Hopper, be awarded to ,
at their tendered price of $561,216., plus H.S.T. of $72,958.08, for a total of $634,174.08.
BACKGROUND:
These units will be replacing 636 and 617 for INS – Operations, as approved for replacement in
the 2014 Annual Fleet Equipment Review.
These units have a six (6) year life cycle and are currently seven (7) years old. They are used
for street sweeping and leaf pickup in the fall.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by nine (9) interested parties and by the closing date of Thursday May 22, 2014,
five (5) tenders had been received.
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The following tenders were received:
Bid Price
Cubex Ltd Brantford ON $ 596,951.88
Joe Johnson Equipment Inc. Innisfil ON $ 600,111.36
Cubex Ltd Brantford ON $ 634,174.08 *
Joe Johnson Equipment Inc. Innisfil ON $ 639,878.32
Nexgen Municipal Inc. Burlington ON $ 694,247.14
The two low bids received from Cubex Ltd and Joe Johnson Equipment Inc. did not meet the
specification of a cab over chassis. The city requires a cab over chassis for sweeping due to
safety concerns and a cab over chassis allows for better visibility and movability for the
operator.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this equipment is included
within the approved capital budget. The estimated deficit (D) will be funded from the Equipment
Reserve Fund.
Tender T14-055
Supply two (2) six wheel Street Sweepers
Estimated Cost for this Tender
Tender T14-055 costs including HST $634,174.08
less: HST rebate on tender $ (63,080.68)
Net Cost Being Awarded $571,093.40 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender $571,093.40 C
Budget for this Tender
Replacement of Operations units 636 and 617 $540,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ (31,093.40) D
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Jeff Willmer, Chief Administrative Officer
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