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HomeMy WebLinkAbout2014-07-03 SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES JULY 3, 2014 CITY OF KITCHENER The Safe and Healthy Community Advisory Committee met this date, commencing at 4:02 p.m. Present: Mr.A. Bieronski, Chair Councillor S. Davey, Ms. D. Chapman, Ms. D. Christiaen, Ms. N. Bird, Ms. E. Clarke, Ms. J. Metzger and Messrs. P. Doherty, S. Grande, ,A. Rahimi, M. Farwell and C. Roy. Staff: Ms. D. Campbell, Manager, Community Resource Centres Ms. L. Korabo, Committee Administrator 1. INCLUSION/BELONGING GRANT SUB-COMMITTEE Ms. N. Bird circulated a chart summarizing applications received for the Committee's Inclusion / Belonging Grant. The summary outlined: name of the group / organization; project name and description; requested grant amount; comments of the review sub-committee; and, recommended funding amount. Ms. Bird reminded Committee members to declare any conflicts of interest with regard to any of the applications being considered and to not participate in discussion and voting. No conflicts were declared. Ms. Bird advised the sub-committee reviewed the seven applications received against the approved grant criteria; all requests totalled $11,019. She reviewed the eligibility criteria as being: • Must be led by a group of residents (formal or informal)within a neighbourhood; • Ability to demonstrate follow through on the project; • Project/event must take place within one year of the grant approval; • Must be located in the City of Kitchener; and, • Priority is given to new initiatives. Ms. Bird provided an overview of each submission and explained the rationale behind the sub- committee's recommendations. Total funding of $4,920. is being recommended for three of the seven applications, with no allocations recommended for the remaining four. Ms. Bird opened the floor for any questions from the Committee and asked for approval of the recommended grants. Committee members asked questions of clarification regarding several of the proposed projects as well as additional information from the sub-committee regarding decisions to provide no funding. Ms. D. Campbell advised that Council recently approved the Neighbourhood Matching Funds Grant (NMFG). She suggested there should be clear information available regarding the different criteria between the NMFG and the Inclusion / Belonging Grant. Ms. Campbell suggested compiling a one-page overview highlighting the differing aspects of the two grants which could be made available to groups upon request. A discussion took place regarding suggested changes to the Call for Proposal/review process which may lead to more information being provided by applicants. Staff was directed to add clear contact information to the Call for Proposals document providing direction if assistance in completing the form is required. Mr. A. Bieronski reminded members the Call for Proposals document was approved by the full Committee and he suggested not making significant changes to the process after only one round of applications, but rather consider fine tuning steps after consideration of another round of applications. On motion by Ms. E. Clarke- it was resolved: "That the following Inclusion/Belonging Grant applications be approved: • Auditorium Neighbourhood Association—Community Notice Board-$2,000; • Williamsburg Community Association—Calling New Parents program-$1,350; and, SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES JULY 3, 2014 -17 - CITY OF KITCHENER 1. INCLUSION/BELONGING GRANT SUB-COMMITTEE (CONT'D) • Huron Community Association—Communications Strategy-$1,570." Staff was directed to prepare letters to each applicant advising of the Committee's recommendation. It was agreed the letters would be signed by the Committee Chair as well as the Chair of the Grant Review Sub-committee. The Committee requested that feedback be provided to unsuccessful applicants as it was felt an explanation regarding the decision may provide an impetus for the group / organization to organize another submission in future that may align better with eligibility criteria. Ms. D. Campbell requested direction on the deadline date for the next round of applications and September 15, 2014 was agreed to. Applications will be reviewed by the sub-committee and brought to the Committee's October 2, 2014 meeting for consideration. 2. JOINT MUNICIPAL SAFE AND HEALTHY COMMITTEE MEETING -UPDATE Ms. J. Metzger advised the planning group for the Joint Municipal Safe and Healthy Advisory Committee Forum will be meeting in August to develop an agenda, timelines and proposed engagement activities for the November 18, 2014 event. More information will be provided at the Committee's September 4th meeting. 3. WORK PLAN Ms. L. Korabo, Committee Administrator, reminded the Committee that at the last meeting, seven members had volunteered to serve on a sub-committee to research issues related to a service gap for homeless individuals. Members were advised a sub-committee could not consist of more than four members as a higher number would be considered a quorum of members, make the meeting public and require minutes to be taken. Subsequent to the June meeting, Mr. M. Hildebrand met with the Deputy Clerk to discuss possible options for the Committee's consideration. In Mr. Hildebrand's absence, Ms. Korabo stated that advice given was to split interested members into two subcommittees with each researching a specific aspect of the identified issue and reporting back to the full Committee. Each subcommittee would be limited to four members. As an alternative, Ms. Korabo re- introduced the suggestion made by Mr. McKlusky at the last meeting, to schedule discussion of this item at the Committee's September meeting allowing all members to participate in development of an action plan. Ms. E. Clarke suggested inviting a representative from Regional Social Services to provide a presentation on their homeless outreach program. Ms. J. Metzger clarified the service gap to be addressed is between the hours of 2:00 — 5:00 p.m. when no agencies offer services/ locations for homeless individuals to stay until evening services become available. Councillor S. Davey reminded the Committee to be clear about its actions as this area aligns very closely with work under the Region's jurisdiction. He concurred it would be beneficial to have a presentation from Social Services in order to have a full understanding of what is currently available and existing gaps. Ms. E. Clarke agreed to make contact with the Region and schedule a representative to attend the September 4th Committee meeting. 4. AUGUST 7T"COMMITTEE MEETING Mr. A. Bieronski reminded members consideration of cancelling the August meeting had been deferred to this date. Ms. L. Korabo stated that tentative plans had previously been made to have a fuller discussion with Mr. M. May, Deputy CAO — Community Services, on the proposed Neighbourhood Strategy; however, it has now been determined that Mr. May will not be available to attend until the September meeting. SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES JULY 3, 2014 -18 - CITY OF KITCHENER 4. AUGUST 7T"COMMITTEE MEETING (CONT'D) Given this information and noting no other pressing business, the Committee agreed with staff's recommendation to cancel the August 7, 2014 Safe and Healthy Community Advisory Committee meeting. 5. ADJOURNMENT On motion, the meeting adjourned at 5:10 p.m. L. Korabo Committee Administrator