HomeMy WebLinkAboutFCS-14-150 - P14-039 Roland St Bridge Replacement - Victoria ParkStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -08 -25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Rudy Kruppa, Buyer, 519 - 741 -2200 ext. 7217
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2014 -08 -13
REPORT NO.: FCS -14 -150
SUBJECT: P14 -039 — Roland Street Bridge Replacement — Victoria Park
RECOMMENDATION:
That Proposal P14 -039 — Roland Street Bridge Replacement — Victoria Park, be awarded
to Resource Industrial Group Inc., Ayr, Ontario, at their proposed price of $148,839.47
plus alternate items of $4,940.54, plus H.S.T. of $19,991.40, for a total of $173,771.41.
BACKGROUND:
The existing Victoria Park pedestrian bridge serves as the southern access to Roos Island. A
bridge inspection completed on October 5th, 2012 recommended extensive repair or
replacement within two years due to severe structural corrosion.
During pre- engineering and in preparation for the bridge replacement in 2014 it was determined
the existing concrete foundations did not meet Canadian Highway Bridge Design Code
standards for load resistance and required replacing.
The pedestrian bridge will be replaced with a steel truss, arch form bridge painted forest green
to match the existing pedestrian bridge found within Victoria Park, crossing the Western fore -
bay.
A Heritage Permit Application (HPA- 2014 -V -007) was completed and approved on May 1, 2014
to replace the pedestrian bridge.
I JV. - 1
REPORT:
Proposals were requested from four (4) known bidders, as well as advertised publicly on the
City of Kitchener website and the Internet through the Ontario Public Buyers Electronic
Tendering Information System. Proposal documents were downloaded by fifty -two (52)
interested parties and by the closing date of Friday June 20, 2014, three (3) proposals had been
received.
The proposals were reviewed by a committee consisting of M. Parris, Landscape Architect, R.
Fairbairn, Operations Supervisor and R. Kruppa, Buyer who concur with the above
recommendation.
The following proposals were received:
CSL Group Ltd. Ancaster ON
Guardian Bridge Rapid Construction Stratford ON
Resource Industrial Group Inc. Ayr ON *
The proposals were rated on the following criteria:
a. Design and Material Requirements
b. Visual Conformity
c. Warranty
d. Price
e. Life Cycle Price
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1.iv. -2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. The original budget did not
include foundation removal and replacement. Additional funding for this project is provided by the
existing surplus (D) balance in the account. The estimated surplus (E) will remain in the account to
fund future bridge projects.
Financial Summary for Proposal P14 -039
Roland Street Bridge Replacement (Victoria Park)
Estimated Cost
Proposal P14 -039 costs, including HST
less: HST rebate on proposal
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs
Estimated Cost
Budget for this Phase of Work
Estimated Surplus /(Deficit) for this project
Surplus /(Deficit) in account
Total Estimated Surplus /(Deficit) in account
COMMUNITY ENGAGEMENT:
173,771.41
(17,284.87)
156,486.54 A
156,486.54 C
76,320.00 B
(80,166.54)
105,831.94 D
25,665.40 E
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services