HomeMy WebLinkAboutFCS-14-155 - T14-086 Snow and Ice Removal EquipmentStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -08 -25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519 - 741 -2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014 -08 -12
REPORT NO.: FCS -14 -155
SUBJECT: T14 -086 - Three (3) Units of Snow and Ice Removal Equipment to
be mounted on a 29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis
RECOMMENDATION:
That Tender T14 -086 - Three (3) Units of Snow and Ice Removal Equipment, which
consists of a dump box, wing and front plow, to be mounted on a 29,937 kg (66,000 lb)
G.V.W. Tandem Rear Axle Conventional Cab and Chassis, be awarded to Viking Cives
Ltd., Mount Forest, Ontario, at their tendered price of $212,460., plus H.S.T. of $27,619.80,
for a total of $240,079.80.
BACKGROUND:
These units will replace 221307, 221310 and 221311 at INS — Operations, as approved for
replacement in the 2014 Annual Fleet Equipment Review. The units are twelve (12) years old
with a nine (9) year lifecycle.
These units are used for summer and winter road maintenance; salting, plowing, leaf pickup,
asphalt work and hauling aggregates.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by six (6) interested parties, and by the closing date of Thursday August 14, 2014,
one (1) tender had been received.
The Tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
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The following tender was received:
Bid Price
Viking Cives Ltd. Mount Forest ON $ 240,079.80 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this equipment is
included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Tender T14 -086
Supply three (3) Snow and Ice Removal Equipment to be mounted on Tandem Rear Axle
Conventional Cab and Chassis
Estimated Cost for this Tender
Tender T14 -086 costs including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender
Budget for this Tender
Replacement of Operations units 221307, 221310 and 221311
Estimated Surplus /(Deficit) for this Tender (B - C)
COMMUNITY ENGAGEMENT:
$ 240,079.80
$ (23,880.50)
$ 216,199.30 A
$ 25,000.00
$ 241,199.30 C
$ 285,000.00 B
$ 43,800.70 D
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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