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HomeMy WebLinkAboutCompass Kitchener - 2014-06-04 COMPASS KITCHENER MINUTES June 4, 2014 – 4:00-6:00 Conestoga Room, KITCHENER CITY HALL Present: Theron Kramer Chris Hyde Sarah Marsh Scott Harris Sharon Hartigan Staff: Laurie Majcher Jenn Grein Janice Ouellette Regrets: Bojana Savic Moni Lagonia Krishna Khetani Holly Duff Tristan Wilkin Mark Paul Theron welcomed all to the meeting. 1. Review and Approval of Minutes The minutes from April 2, 2014 were approved by Compass Kitchener. 2. Follow-up to minutes  None at this time. 3. Update on Report Card (final ratings/report to Council) Typically the report card has been shared publically in June. In staying with these timelines, the report card for 2013  will be released just as YKYS is finishing up and will act as one last opportunity to get people involved in this community engagement project. The committee discussed the merits of sharing either via the Post or the Citizen and contemplated if either would  deliver to apartment buildings, ultimately deciding on the Post. The report will go forth to committee on June 23rd. Sarah, Tristan and Chris to connect on timing preference.  Through discussion, the committee considered the reference to ‘available data’, this will be reworded in the final  version. Scores for this report card are considerably lower than past years and as such, it would be beneficial to highlight the newly formed metrics. The committee further discussed the metrics and the strategic directions outlined in the last Strategic Plan, and how the report card reflects accomplishments of the city accurately. 4. Update and review of Your Kitchener, Your Say! (YKYS) Strategies Laurie provided a summary of 37 various engagement opportunities we have had with the public. She indicated the  workshops have not been overly well attended, with some cancelled due to attendance. The open houses at the Kitchener Market have been great and we are starting to receive more online completed surveys. The YKYS Campaign will run until June 30. There are many activities planned for the rest of the month and items  every day for the next two days. Compass Kitchener members are encouraged to participate as much as possible. Theron thanked all members for their participation thus far. Apologies for some situations where no workshops took  place. Further, he thanked Laurie and Jenn for their incredible dedication to this project and the large amount of time they have dedicated to spreading the word and making things happen! 5. Voter Turn out preparations for action post-provincial election In the last meeting of this subcommittee, two focus areas were identified, outreach for voting and communications.  Scott provided additional information in each of these two areas. Janice shared the ‘If you Don’t Vote’ poster being developed to communicate with residents. Scott shared a version of a post card sized hand out they are also currently developing. There may be possibilities to partner with Conestoga College, and consider ongoing engagement with the students. The subcommittee would like to identify items that students have an interest in, receive feedback that may help influence City business, and also consider how we may advocate as the city to the region on behalf of the students. Plans are also underway for participation in the K-W Multicultural Festival. 6. Citizen Advisory Committee Terms of Reference The committee reviewed the proposed Terms of Reference for Citizen Advisory Committee Subcommittees.  The committee commented on annual work plans and decided the Subcommittee work and plan should be inline  with the larger committees work plan. Further they provided feedback on some of the specific language used. Theron thanked Janice and Sarah for all the work they undertook for this project.  7. Other Business th Due to vacation times, July 2 may not be a great day to meet. Members in attendance agreed to July 9 – meeting  request to be sent out to group. th A Youth Forum meeting took place on June 25. Holly is seeking an additional Compass Kitchener member to  participate on this subcommittee. Last meeting a regional staff attended and provided information about opportunities for grade 5 students. The subcommittee would like to further consider what can be done to engage younger children. Further, Janice is a member of the Immigration Partnership, Belonging Group and they would like June 4, 2014 CITY OF KITCHENER - 2 - to connect with the Region and the City’s of Kitchener and Waterloo, to further consider how new Canadians can become more involved in community. Janice mentioned this Compass Kitchener subcommittee, and all agreed it is important to connect regarding info sharing on local government, and further consider what information is best shared based on their need. Theron highlighted the need for Compass Kitchener to develop/update their work plan. He asked that each  subcommittee review work plan, consider their recent activities and update it for the next year and a half. To return to the next meeting. Please provide information to Theron for preparation for July 9th meeting. This would likely be taken forth to Council in September. Next regular meeting: Wednesday, July 9, 2014 Location: Schmalz Room Attendance: Compass Kitchener Attendance 13-14.xls