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Home My WebLink About2014-04-28 PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES APRIL 28, 2014 CITY OF KITCHENER The Planning and Strategic Initiatives Committee met this date, commencing at 7:09 p.m. Present: Councillor B. Vrbanovic - Chair Councillors S. Davey, F. Etherington, Y. Fernandes, J. Gazzola, D. Glenn-Graham, K. Galloway-Sealock, B. Ioannidis, Z. Janecki and P. Singh. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance and Corporate Services M. May, Deputy CAO, Community Services P. Houston, Deputy CAO, Infrastructure Services A. Pinard, Director of Planning D. Ross, Manager, Development Review P. Pickard, Manager, Auditorium and Arenas B. Sloan, Manager, Long Range and Policy Planning J. Dueck, Supervisor, Sales & Business Development N. Goss, Senior Planner M. Vaughan, Planning Technician A. Pires, Planning Technician D. Matthews, Business Analyst C. Goodeve, Committee Administrator The Chair read aloud the following statement: “This is a formal public meeting to consider applications under the Planning Act. If a person or public body does not make oral or written submissions to the City of Kitchener before the proposed applications are considered, the person or public body may not be entitled to appeal the decision to the Ontario Municipal Board and may not be added as a party to a hearing of an appeal before the Ontario Municipal Board.” CSD-14-021 - ZONE CHANGE APPLICATION - ZC14/01/F/MV 1. - 1652-1696 FISCHER-HALLMAN ROAD, 20-25 & 28-31 SIENNA STREET 201-243 RACHEL CRESCENT, 200-235 JESSICA CRESCENT, DEERFIELD HOMES LTD. The Committee considered Community Services Department report CSD-14-021, dated March 31, 2014 recommending approval of Zone Change Application ZC14/01/F/MV, to modify the zoning of 1652-1696 Fischer Hallman Road, 20-25 and 28-31 Sienna Street, 201-243 Rachel Crescent and 200-235 Jessica Crescent to permit the development of 234 residential units. Mr. M. Vaughan presented the report and responded to questions from the Committee. Mr. Pierre Chauvin, MHBC Planning was in attendance and addressed the Committee in support of the subject Zone Change Application. On motion by Councillor K. Galloway-Sealock - it was resolved: “That Zone Change Application ZC14/01/F/MV (Deerfield Homes Ltd.) at 1652-1696 Fischer Hallman Road, 20-25 & 28-31 Sienna Street, 201-243 Rachel Crescent, and 200-235 Jessica Crescent for the purpose of changing the zoning from R-1, R-4 and R- 8 with and without site specific provisions to R-4 and R-8 with Special Use Provision 418U and Special Regulation Provisions 592R, 593R, 594R, 595R and 647R in the form shown in the ‘Proposed By-law’ dated March 28, 2014 attached to Community Services Department report CSD-14-021 as Appendix ‘A’, be approved.” Councillor J. Gazzola entered the meeting at this time. CSD-14-022 - ZONE CHANGE APPLICATION – ZC13/17/H/ATP 2. - 245 & 251 HIGHLAND ROAD WEST, TATIANA DUCA The Committee considered Community Services Department report CSD-14-022, dated March 25, 2014 recommending approval of Zone Change Application ZC13/17/H/ATP, to modify the PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES APRIL 28, 2014 -15- CITY OF KITCHENER -16- CSD-14-022 - ZONE CHANGE APPLICATION - ZC13/17/H/ATP 2. - 245 & 251 HIGHLAND ROAD WEST, TATIANA DUCA (CONT’D) zoning of 245 and 251 Highland Road West to permit an addition to extend the current use of the main floor as a home business and to permit the addition of a residential dwelling unit on the second floor. Ms. A. Pires presented the report and responded to questions from the Committee. At the request of Councillor Z. Janecki, Ms. Pires agreed to confirm the zoning boundaries for the subject properties outlined in Map No. 1 in Report CSD-14-022, prior to the May 5, 2014 Council meeting. On motion by Councillor F. Etherington - it was resolved: “That Zone Change Application ZC13/17/H/ATP (Tatiana and Calin Duca) at 245 and 251 Highland Road West requesting a change from Residential Five Zone (R-5) and Residential Five Zone (R-5) with Special Use Provision 326U to Residential Five Zone (R-5) with amended Special Use Provision 326U on the parcels of land specified and illustrated as the ‘Subject Areas’ on Map No. 1, be approved in the form shown in the ‘Proposed By-law’ dated March 31, 2014, attached to Community Services Department report CSD-14-022 as Appendix ‘A’.” The Committee meeting then recessed at 7:35 p.m. and reconvened at 8:05 p.m., Chaired by Councillor B. Vrbanovic with all members present except Mayor C. Zehr. CSD-14-029 - MUNICIPAL ASSET ADVERTISING INVENTORY 3. The Committee considered Community Services Department report CSD-14-029, dated April 15, 2014 recommending approval of future advertising opportunities on a number of pre- determined municipal assets. Messrs. P. Pickard, J. Dueck and D. Matthews presented the report and responded to questions from the Committee. On motion, Councillor K. Galloway-Sealock brought the staff recommendation forward for consideration with a provision to exclude the use of indoor pool deck walls as a future advertising opportunity. Carried Unanimously The following motion was on a recorded vote by all members present. On motion by Councillor K. Galloway-Sealock - it was resolved: “That the Municipal Asset Advertising Inventory be approved for future advertising opportunities on the identified municipal assets attached as to Community Services Department report CSD-14-029 as Appendix A, save and except the use of indoor pool deck walls; and further, That authority for approving other City assets for future advertising opportunities be assigned to the City’s Corporate Partnership Program Steering Committee.” CSD-14-025 - PLANNING AROUND RAPID TRANSIT STATIONS (PARTS) 4. - PHASE 2: COMMUNICATIONS APPROACH Councillor K. Galloway-Sealock assumed the Chair, as Councillor B. Vrbanovic expressed an interest in taking part in the discussion on this matter. Councillor B. Ioannidis declared a pecuniary interest as he owns property in the vicinity of the subject area; and accordingly, he did not take part in any discussion or voting regarding this matter. Councillor P. Singh declared a pecuniary interest as members of his family own property in the vicinity of the subject area; and accordingly, he did not take part in any discussion or voting regarding this matter. PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES APRIL 28, 2014 -16- CITY OF KITCHENER -17- CSD-14-025 - PLANNING AROUND RAPID TRANSIT STATIONS (PARTS) 4. - PHASE 2: COMMUNICATIONS APPROACH (CONT’D) The Committee considered Community Services Department report CSD-14-025, dated April 7, 2014 recommending that staff proceed with Approach #3 for communications and stakeholder engagement of the Planning Around Rapid Transit Stations (PARTS) Station Plans. Ms. N. Goss and Messrs. A. Pinard and B. Sloan presented the report and responded to questions from the Committee. Questions were raised regarding the possibility of determining the amount of staff time that would be dedicated to this project. Mr. Pinard advised that staff time would largely be funded through the Operating budget as part of the Planning Division’s regular work program. He agreed to provide an estimate of the staff hours that would be dedicated to the communication and stakeholder engagement of the PARTS Station Plans. He clarified that the work staff is seeking direction on would primarily be funded through Development Charges. In response to further questions, Mr. Sloan agreed to examine the areas where it may be possible to combine the communications approach; such as, the Fairway Station Study Area and the Block Line Station Study Area. He noted that funding for this initiative is currently available within the existing Planning Studies Capital account. A motion was brought forward by Councillor B. Vrbanovic to approve the recommendation contained in Report CSD-14-025 subject to a report being provided by August 2014 on the development of an infill communications and citizen engagement guide; Approach #3 being capped at $30,000. per station; pursuing a possible partnership with Conestoga College and the University of Waterloo; and, a report being provided following the completion of the first communication and stakeholder engagement process. Mr. Sloan advised that staff were anticipating providing a report on this matter in September 2014 and requested that the motion be revised to reflect that timeframe. Councillor Vrbanovic agreed to modify his motion accordingly. On motion, Councillor S. Davey brought forward an amendment to approve Approach #2 rather than Approach #3, excluding the use of radio and television advertising and to set the cap per station at $20,000. LOST Councillor Davey’s amendment was voted on and was on a recorded vote, with Councillors S. Davey, Y. Fernandes and Z. Janecki voting in favour; and, Councillors F. Etherington, K. Galloway-Sealock, D. Glenn-Graham, J. Gazzola and B. Vrbanovic voting in opposition. Councillors P. Singh and B. Ioannidis had previously disclosed pecuniary interests in this matter and accordingly did not vote. Mayor C. Zehr was absent from the meeting and accordingly did not vote. Carried The following motion was voted on and was on a recorded vote, with Councillors F. Etherington, K. Galloway-Sealock, D. Glenn-Graham, J. Gazzola and B. Vrbanovic voting in favour; and, Councillors S. Davey, Y. Fernandes and Z. Janecki voting in opposition. Councillors P. Singh and B. Ioannidis had previously disclosed pecuniary interests in this matter and accordingly did not vote. Mayor C. Zehr was absent from the meeting and accordingly did not vote. On motion by Councillor B. Vrbanovic - it was resolved: “That staff proceed with Approach #3 for communication and stakeholder engagement of the Planning Around Rapid Transit Stations (PARTS) Station Plans, as described in Community Services Department report CSD-14-025, subject to purchasing processes as well as undertaking the following: That staff report back by September 2014 at the latest on the feasibility, scope and resources required to develop an infill communications and citizen engagement guide similar to other municipalities as part of this process; and, PLANNING & STRATEGIC INITIATIVES COMMITTEE MINUTES -18- APRIL 28, 2014 -17- CITY OF KITCHENER CSD-14-025 - PLANNING AROUND RAPID TRANSIT STATIONS (PARTS) 4. - PHASE 2: COMMUNICATIONS APPROACH (CONT’D) That the cost of Approach #3 be capped at $30,000. per station, and that partnerships with Conestoga College and the University of Waterloo planning programs using students/co-ops be considered as part of the implementation plan; and further, That staff be directed to report back following the completion of the first communication and stakeholder engagement process outlining lessons learned as well as possible modifications to the approach.” ADJOURNMENT 5. On motion, this meeting adjourned at 9:09 p.m. C. Goodeve Committee Administrator