HomeMy WebLinkAboutFCS-14-142 - T14-076 Gymnasium Partition Replacement at Stanley Park Community Centre
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014-09-15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Rudy Kruppa, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: 2
DATE OF REPORT: 2014-08-06
REPORT NO.: FCS-14-142
SUBJECT: T14-076 Gymnasium Partition Replacement - Stanley Park
Community Centre
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-076 Gymnasium Partition Replacement - Stanley Park Community
Centre be awarded to Solness Inc., Mississauga, Ontario, at their tendered price of
$208,000., plus H.S.T. of $27,040., for a total of $235,040.
BACKGROUND:
In June 2014 one of the support rods that holds one of the gym partitions at Stanley Park
Community Centre snapped and became unsafe to operate. This is the second time that a
support rod has broken. It was determined that the gym partition was no longer safe to operate
and was locked out of operation. From a health and safety perspective both gym partitions need
to be replaced. The current partitions weigh approximately 400 lbs each and have to be moved
manually. Typically, moveable partitions should last around 20 years, but given these partitions
are moved manually the wear and tear on them has been such that they have not lasted as long
as they should have, even with regular maintenance. The gym partitions are being replaced with
motorized movable partitions which will give us the life expectancy and remove the current
safety issues we have in moving partitions manually.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by eight (8) interested parties, and by the closing date of Thursday July 31, 2014, one (1) tender
had been received.
1.i. - 1
The following tender was received:
Bid Price
Solness Inc. Mississauga ON $235,040.00 *
The tender was reviewed by D. Hanby, Supervisor - Facilities Management, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this project is
included within the approved budget. The estimated surplus (D) will remain in the account to
address site issues at Chandler Mowatt Community Centre.
Financial Summary for Tender T14-076
Gymnasium Partition Replacement - Stanley Park Community Centre
Estimated Cost
Tender T14-076 costs, including HST 235,040.00
less: HST rebate on tender (23,379.20)
Net Cost Being Awarded 211,660.80 A
Costs Incurred to Date -
Projected Costs -
Estimated Cost 211,660.80 C
Budget for this Phase of Work
250,000.00 B
Estimated Surplus/(Deficit) (B - C)
38,339.20 D
1.i. - 2
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1.i. - 3