The URL can be used to link to this page

Home My WebLink AboutFCS-14-163 - E14-072 Consultant Services - Balzer Creek Class Environmental Assessment Preliminary Design REPORT TO: Committee of the Whole DATE OF MEETING: 2014-09-15 SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext. 7214 PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext. 7214 WARD(S) INVOLVED: 3, 6 DATE OF REPORT: 2014-09-05 REPORT NO.: FCS-14-163 SUBJECT: E14-072 – Consultant Services – Balzer Creek Class Environmental Assessment and Preliminary Design ___________________________________________________________________________ RECOMMENDATION: That Expression of Interest E14-072 - Consultant Services – Balzer Creek Class Environmental Assessment and Preliminary Design be awarded to Ecosystem Recovery Inc., Cambridge, Ontario, at their estimated fee of $153,560., including contingencies of $13,960., plus H.S.T. of $19,962.80, for a total of $173,522.80, based on a satisfactory contract being negotiated and an upset fee being established. BACKGROUND: Balzer Creek, located centrally within the City, is a tributary to Schneider Creek and has a catchment area of approximately 250 ha. The entire length of the creek extends from Old Country Drive to the channel’s confluence with Schneider Creek. Along the channel corridor there are numerous problem areas which include deteriorating infrastructure, areas of erosion along both public and private property, and slope stability concerns. The creek has also migrated over top of the trunk sanitary sewer where a manhole is now exposed. The project goal is to generate and evaluate various alternatives to improve the erosion and alignment issues of Balzer Creek while considering environmental and aquatic improvements and having regard for the social component associated with this project. The study is expected to be completed by December 2015 and will include a recommended preferred solution and preliminary design. REPORT: In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of Professional Services/Consultants, a Consultant’s Review Committee was established consisting of L. Walter, Design & Construction Project Manager, B. Steiner, Senior Environmental Planner, S. Allen, Manager Engineering Design and Approvals, T. O’Brien, 1. iv. - 1 Landscape Architect, C. Goulet, Engineering Technologist and L. Gordon, Director of Supply Services. Expressions of interest were advertised publicly on the City of Kitchener website and on the internet through the Ontario Public Buyers Association Electronic Tendering Information System relative to this project. Documents were downloaded by forty (40) interested parties, and by the st closing date of Thursday, July 31, 2014, eight (8) responses had been received. th The review committee met on Monday, August, 11, 2014, to review the submissions and a shortlist of three (3) candidates was selected for further interviews. The Committee met on th Monday, August 25, 2014 to interview the shortlisted candidates. The Committee elected to award the project to Ecosystem Recovery Inc., Cambridge, Ontario. The Committee rated consultants on the following criteria: • Evaluation of Proposed Project Manager • Understanding and Approach • Qualifications / Expertise of Project Team • Team includes all Necessary Disciplines • Past Performance • Knowledge of the City (re: this area) • Permanent Local Office • Amount of City Work Completed in the Past • Proposed Communication Approach • Effectiveness of Interview • Cost of Consultant’s Fees • Effectiveness of Work Plan A listing of the responding parties follows for your reference: AMEC Burlington ON Aquafor Beech Ltd. Guelph ON Associated Engineering Kitchener ON BT Engineering Ottawa ON Ecosystem Recovery Inc. Cambridge ON IBI Group Toronto ON Matrix Solutions Inc. Breslau ON The Municipal Infrastructure Group Vaughn ON ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Theme: Financial Management Strategic Direction: Ensure responsible use of public funds within a supportive policy framework. The City of Kitchener’s purchasing policies and practices ensure openness, fairness and transparency in the procurement of goods and services. 1. iv. - 2 FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this Expression of Interest, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in- house staff will include costs for inspection during construction and contract administration. The net cost for this Expression of Interest (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital budget. The estimated surplus (E) will be returned to the Storm Water Management Implementation capital account upon completion of the Balzer Creek Environmental Assessment. Expression of Interest E14-072 Balzer Creek E.A. The total budget for all phases of this project is $ 210,000.00 Estimated Cost for this Phase of Work Expression of Interest E14-072 173,522.80 less: HST rebate on Expression of Interest (17,260.14) Net Cost Being Awarded 156,262.66 A Costs Incurred to Date 10,215.20 Projected Costs: Staff Time 35,000.00 Total Estimated Cost for this Phase of Work 201,477.86 C Budget for this Phase of Work Miscellaneous Creek Rehabilitation 50,000.00 Drainage Improvement Program 50,000.00 Storm Water Management Implementation 110,000.00 Total Budget for this Phase of Work 210,000.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) 8,522.14 D Estimated Surplus/(Deficit) from previous phases - Total Estimated Surplus/(Deficit) 8,522.14 E 1. iv. - 3 COMMUNITY ENGAGEMENT: INFORM - Potential vendors are informed of bid opportunities through the public posting of bid documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are informed of purchasing recommendations to Council through the public reports which are included with the Council agenda the week prior to the Council meeting. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate Services 1. iv. - 4