HomeMy WebLinkAboutFCS-14-164- T14-062 Bridge Rehabilitation - Shirk Place Bridge (West of Lancaster Street Over Laurel Creek)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014-09-15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 1
DATE OF REPORT: 2014-09-03
REPORT NO.: FCS-14-164
SUBJECT: T14-062 Bridge Rehabilitation – Shirk Place Bridge (West of
Lancaster Street over Laurel Creek)
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-062 Bridge Rehabilitation – Shirk Place Bridge (West of Lancaster Street
over Laurel Creek) be awarded to Clearwater Structures Inc., Ajax, Ontario at their
corrected tendered price of $557,863.25, including provisional items and contingencies
of $35,000., plus H.S.T. of $72,522.22, for a total of $630,385.47.
BACKGROUND:
Engineering intends to rehabilitate the Shirk Place Bridge to current standards and to maintain it
in a safe operating condition. Shirk Place Bridge was built in 1979 and is located 160 m west of
Lancaster Street, spanning over Laurel Creek. It has a reinforced concrete deck and concrete
girder with an asphalt wearing surface. The length of the bridge is 21 m and overall width is 12.1
m, with the roadway width of 9 m (two lanes).
Based on OSIM inspection reports and past evaluations, recommendations were developed for
rehabilitation of the structure to avoid further escalated deterioration and to maintain the bridge
in safe operating condition.
The construction will be carried out in a single stage that will limit the work to specific areas in
order to minimize the length of disruptions to the entire area. Access to all properties within the
construction area will be maintained as long as possible.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
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System. Documents were picked up by thirteen (13) interested parties, and by the closing date
of Thursday August 21, 2014, five (5) tenders were received.
The tenders were reviewed by B. Muir, MuirTec Inc., the City’s Consultant for the project, and S.
Shah, Design Engineer who concur with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Engineered Concrete Limited Kitchener ON $ 630,826.15
Clearwater Structures Inc. Ajax ON $ 639,926.91 $ 630,385.47 *
Jarlian Construction Inc. Burlington ON $ 774,906.54
Bob Hendrickson Construction Port Perry ON $ 803,229.71
Toronto Zenith Construction Concord ON $1,301,401.23 $1,300,836.23
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized
when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic
control, alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in-house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit
is within the budget allowance (B) provided within the budget. Funding for this purchase is included
within the approved capital budget. The estimated surplus (E) will be returned to the Federal Gas Tax
Reserve.
Tender T14-049
Shirk Place Bridge Rehabilitation
The total budget for all phases of this project is $ 791,438.00
Estimated Cost for this Phase of Work
Tender T14-049 costs, including HST 630,385.47
less: HST rebate on tender (62,703.80)
Net Cost Being Awarded 567,681.67 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 25,615.00
Total Estimated Cost for this Phase of Work 593,296.67 C
Budget for this Phase of Work
Federal Gas Tax Reserve 656,438.00
Total Budget for this Phase of Work 656,438.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 63,141.33 D
Estimated Surplus/(Deficit) from previous phases 40,550.44
Total Estimated Surplus/(Deficit) 103,691.77 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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