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HomeMy WebLinkAboutLibrary - 2014-09-17MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:06 p.m. on Wednesday, September 17, 2014, by the Chair, Mr. Dan Carli, in the Board Room at Central. TRUSTEES PRESENT Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Ms. ,Jacqueline McLaren, Ms. Erin Rudland, Ms. Stephanie Tanner. Ms. Ann Wood, Acting Secretary- Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Councillor Kelly Galloway - Sealock, Ms. Lynn Gazzola, Ms. Sonia Lewis, Mr. Bruce MacNeil, Councillor Berry Vrbanovic. 2. AGENDA REVIEW 14 -74... On motion by Mr. Wayne Buchholtz and seconded by Mr. Tim Blundon, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary/ conflict of interest declarations. Kitchener Public Library Board 2 September 17, 2014 3. MINUTES of the Board Meeting of August 20, 2014. 14 -75... On motion by Ms. Erin Rudland and seconded by Ms. Stephanie Tanner, it was RESOLVED that the Minutes of the Board Meeting of August 20, 2014, be approved. CARRIED IN- CAMERA MINUTES 14 -76... On motion by Mr. Wayne Buchholtz and seconded by Ms. ,Jacqueline McLaren, it was RESOLVED that the Minutes of the In- Camera Meeting of August 20, 2014, be approved. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Grand Opening & Donor Event Mr. Dan Carli thanked the staff, volunteers and Board members for making the grand opening on Saturday, September 6, and the donor evening on Friday, September 5, such a great success. Many positive comments were received and both events were well attended. Board Information Session The Chair also thanked Mr. Tim Blundon, Mr. Mike Farwell and Ms. Erin Rudland for attending the information session for potential Board members which was held on Wednesday, September 3 at Central. Several interested candidates dropped in to ask questions and meet with Ms. Sonia Lewis and Board members. Kitchener Public Library Board 3 September 17, 2014 Upcoming Events Mr. Dan Carli outlined the following upcoming events: 1) Pioneer Park's 251" anniversary on Saturday, September 20 from 1 1 :00 am to 5:00 pm. 2) Word on the Street at City Hall on Saturday, September 20 from 1 1 :00 am to 5:00 pm. 3) Country Hill's 1 011 anniversary on Saturday, October 18 from 10:00 am to 3:00 pm. 4) Mayor Carl Zehr's Recognition Farewell at City Hall on Wednesday, November 5 from 5:00 pm to 7:00 pm. Board Applications Applications will be received by the City until Friday, September 19 at 5:00 pm. If interested in a reappointment, existing Board members must reapply. Council -elect will acknowledge the Board appointments on Monday, November 17 and the appointments finalized by City Council on Monday, December 1. The City of Kitchener's last Council meeting before the municipal elections was held Monday evening, September 15, 2014. (b) Facilities Planning & Building Committee Central Library Project Update Mr. Mike Farwell provided an update to the Board with construction highlights. Landscaping is nearing completion. Installation of bicycle racks and outdoor furniture is scheduled during the week of September 15. Installation of the exterior building sign (asterisk) will be completed at the end of September. Remaining exterior glass replacement is scheduled for the week of September 15. The bus shelter pad is now complete with installation of the bus shelter planned for January 2015 by the Region of Waterloo. Deficiency work continues. Kitchener Public Library Board 4 September 17, 2014 (c) Finance Committee Aug_ ust 2014 Financial Statement 14 -77... On motion by Ms. ,Jacqueline McLaren and seconded by Ms. Erin Rudland, it was RESOLVED to accept the August 2014 Financial Statement, as printed. CARRIED Revised 2015 Capital Budget A copy of the revised Capital Forecast 2015 - 2024 was provided at the Board meeting. In the absence of Ms. Lynn Gazzola, Mr. Dan Carli identified the adjustment made to the figure under the year 2024 for the Southwest Community Library in the Capital Forecast 2015 - 2024. 14 -78... On motion by Ms. Stephanie Tanner and seconded by Ms. Erin Rudland, it was RESOLVED to approve the revised Capital Forecast 2015 - 2024, as printed. CARRIED (d) Fundraising ad hoc Committee Updates Mr. Tim Blundon, the Chair of the Fundraising ad hoc Committee, provided an update of the fundraising campaign to date. (e) ad hoc Legacy Committee Draft Legacy Document The Chair confirmed that the Legacy document was currently outstanding and deferred the item for discussion at the October Board meeting. Mr. Dan Carli will contact the Committee to arrange a meeting date. (f) Report of the Secretary- Treasurer and CEO Updates Volunteer Recognition Event Ms. Ann Wood confirmed that this year's Volunteer Recognition event is scheduled from 7:00 pm to 8:30 pm on Wednesday, October 22 at Central on the Lower Level. Kitchener Public Library Board 5 September 17, 2014 Incident Report May - August 2014 Ms. Ann Wood provided an update of the incidents for all locations during the period of May to August 2014. Emails distributed in Past Month No questions were noted. 8. II. NEW BUSINESS None. 9. III. PRESENTATIONS (a) Report of Councillors None. 10. ADJOURNMENT 14 -79... There being no further business, on motion by Ms. Erin Rudland, it was RESOLVED to adjourn the meeting at 7:25p.m. Chair CARRIED Secretary- Treasurer Kitchener Public Library Board 6 September 17, 2014 [Attachments Accompanying September 17, 2014, Board Meetinql (a) August 20, 2014 Library Board Minutes (b) October 2014 Calendar of Events (c) August 2014 Financial Statement (d) Revised 2015 Draft Capital Budget (e) Email Messages Sent from CEO from August 13 - September 9, 2014 (f)