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HomeMy WebLinkAbout2014-11-10 FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 10, 2014 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 10:03 a.m. Present: Councillor S. Davey - Chair Mayor C. Zehr and Councillors Y. Fernandes, K. Galloway-Sealock, J. Gazzola, D. Glenn-Graham, B. Ioannidis, P. Singh, and B. Vrbanovic. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance & Corporate Services M. May, Deputy CAO, Community Services J. Witmer, Interim Deputy CAO, Infrastructure Services R. Regier, Executive Director of Economic Development J. Miller, Executive Director Office of CAO S. Turner, Director of Bylaw Enforcement A. Pinard, Director of Planning J. Sheryer, Assistant City Solicitor F. Prior, District Facilitator D. Saunderson, Committee Administrator 1. FCS-14-185 - RESIDENTIAL ENERGY EFFICIENCY PROJECT (REEP) GREEN SOLUTIONS - 2015 FUNDING REQUEST The Committee considered Finance and Corporate Services Department report FCS-14-185, dated September 20, 2014 requesting that $27,500. be allocated to the Waterloo Region Green Solutions, Residential Energy Efficiency Project (REEP), as part of the Environmental Committee’s 2015 Operating Budget. Mr. Dave Blake, Business Development Manager, REEP were in attendance to respond to questions from the Committee. He agreed to follow up regarding the reasons for changing their fiscal reporting year in 2014, as well as how much funding does REEP receives from the other municipalities. Questions were raised regarding the number of years that REEP has received a grant from the City at the current funding allocation of $27,500. Mr. D. Chapman advised that staff will investigate and provide information prior to the November 17, 2014 Council meeting. Councillor D. Glenn-Graham suggested that he may bring forward an amendment at the November 17, 2014 Council meeting to increase the proposed grant amount for REEP from the requested $27,500. to $30,000. pending receipt of the additional information requested from REEP. On motion by Councillor K. Galloway-Sealock - it was resolved: “That subject to the 2015 budget deliberations, $27,500. be allocated to the Waterloo Region Green Solutions, Residential Energy Efficiency Project (REEP), as part of the Environmental Committee’s 2015 Operating Budget, as outlined in Finance and Corporate Services Department report FCS-14-185.” 2. CAO-14-043 - DELEGATION OF AUTHORITY TO CHIEF ADMINISTRATIVE OFFICER - SIGNING OF AGREEMENTS FOR BIG MUSIC FEST The Committee considered Chief Administrator’s Office report CAO-14-043, dated November 10, 2014 requesting that the Chief Administrative Officer be authorized to execute an agreement with Big Music Fest in 2015 and in future years, to host the music festival on City- owned land. Messrs J. Willmer and R. Regier were in attendance and responded to questions from the Committee. It was noted that any recommendation arising from the Committee regarding this matter would be considered at the special Council meeting being held later this same date. Councillor K. Galloway-Sealock the recommendation contained in Report CAO-14-043 forward for consideration. FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 10, 2014 - 59 - CITY OF KITCHENER 2. CAO-14-043 - DELEGATION OF AUTHORITY TO CHIEF ADMINISTRATIVE OFFICER - SIGNING OF AGREEMENTS FOR BIG MUSIC FEST (CONT’D) In response to questions, Mr. Willmer advised that following the 2014 music festival, staff put forward guidelines for the approval of new large scale events which were subsequently adopted by Council. He noted that within that policy it spoke to delegating the authority to staff after year one of any new event to enter into agreements with the event promoter. At the request of Councillor B. Vrbanovic the Committee agreed to amend Councillor Galloway-Sealock’s motion to direct staff to report back following the 2015 music festival on the overall event planning process. Questions were raised regarding the event notification process and when information would be provided regarding the planning process of the potential event dates. Mr. Willmer indicated that staff would endeavour to advise Council as early in the planning process as possible for the 2015 music festival. The following motion was then voted on and was on a recorded vote with Mayor C. Carried Zehr and Councillors D. Glenn-Graham, B. Ioannidis, K. Galloway-Sealock, B. Vrbanovic, and S. Davey voting in favour; and, Councillors Y. Fernandes, P. Singh and J. Gazzola voting in opposition. Councillors Z. Janecki and F. Etherington were absent and accordingly did not vote On motion by Councillor K. Galloway-Sealock - it was resolved: “That the Chief Administrative Officer (CAO) be authorized to execute an agreement, subject to the satisfaction of the City Solicitor, with Big Music Fest in 2015 and future years to host the music festival on City owned land, as outlined in Chief Administrator’s Office report CAO-14-043; and further, That staff be directed to report back following the 2015 music festival on the overall event planning process.” 3. CSD-14-102 - AGREEMENT WITH REGION OF WATERLOO - PUBLIC HEALTH DEPARTMENT - COMMUNITY BASED SEXUAL HEALTH CLINIC FOR YOUTH The Committee considered Finance and Corporate Services Department report CSD-14-102, dated October 17, 2014 requesting an agreement and future renewal agreements be executed with the Regional Municipality of Waterloo, relating to community based sexual health clinics for youth at the Downtown Community Centre. Ms. F. Prior was in attendance and responded to questions from the Committee. On motion by Councillor K. Galloway-Sealock - it was resolved: “That the Mayor and Clerk be authorized to execute an agreement, subject to the satisfaction of the City Solicitor, with the Regional Municipality of Waterloo, relating to community based sexual health clinics for youth at the Downtown Community Centre; and further, That the Deputy CAO of Community Services be authorized to execute renewal agreements, subject to the satisfaction of the City Solicitor, with the Regional Municipality of Waterloo, relating to community based sexual health clinics for youth at the Downtown Community Centre, as outlined in Community Services Department report CSD-14-102.” 4. FCS-14-187 - REPEAL AND REPLACEMENT OF DOG BY-LAW The Committee considered Finance and Corporate Services Department report FCS-14-187, dated October 20, 2014 requesting the repeal and replacement of Chapter 530 (Dogs) of the FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 10, 2014 - 60 - CITY OF KITCHENER 4. FCS-14-187 - REPEAL AND REPLACEMENT OF DOG BY-LAW (CONT’D) City of Kitchener Municipal Code. Ms. J. Sheryer presented the Report and responded to questions from the Committee. Mr. Jamie LaFlamme, Operation Manager, Kitchener-Waterloo Humane Society was also in attendance. In response to questions, Ms. Sheryer advised that approval of the By-laws this date would ensure that there is no gap between the expiration of the 2014 license and the new 12 month licensing fees. On motion by Councillor D. Glenn-Graham - it was resolved: “That Chapter 530 (Dogs) of The City of Kitchener Municipal Code be repealed and replaced with the two By-laws (Responsible Dog Ownership and Designation of Potentially Dangerous, Dangerous, Prohibited and Restricted Dogs) attached to Finance and Corporate Services Department report FCS-14-187.” 5. FCS-14-183 - TERMITE BY-LAW UPDATE The Committee considered Finance and Corporate Services Department report FCS-14-183, dated October 21, 2014 requesting the repeal and replacement of Chapter 689 (Termites - Wood destroying insects - Control) of the City of Kitchener Municipal Code. Ms. J. Sheryer presented the Report and responded to questions from the Committee. On motion by Councillor P. Singh - it was resolved: “That Chapter 689 (Termite - Wood-destroying - Insects - Control) of the City of Kitchener Municipal Code be repealed and replaced with the By-law (Prevention and Control of Termites) attached to Finance and Corporate Services Department report FCS-14-183.” 6. FCS-14-182 - TERMITE TREATMENT LOANS The Committee considered Finance and Corporate Services Department report FCS-14-182, dated October 21, 2014 requesting that staff be directed to implement a termite treatment loan application and agreement process. Mr. D. Chapman presented the Report and responded to questions from the Committee. Councillor P. Singh brought the recommendation contained in Report FCS-14-182 forward for consideration. A motion was brought forward by Councillor J. Gazzola to amend Councillor Singh’s motion to expand the termite loan program proposed in Report FSC-14-182 to be eligible to residents’ City-wide; and, to increase the proposed interest rate to ensure that the program is cost neutral to the City. Several members expressed concern with increasing the interest rate on the loan to ensure that it is a cost neutral program, stating the number of residents that may apply for the program is unknown at this time, Councillor J. Gazzola agreed to modify his amendment to remove consideration of the increased interest rate to ensure that the program was cost neutral. Councillor Gazzola’s amendment to expand the program to make the program eligible to residents City-wide was then voted on and was on a recorded vote, with Councillors Y. LOST Fernandes, D. Glenn-Graham and J. Gazzola voting in favour; and, Mayor C. Zehr and Councillors B. Ioannidis, P. Singh, K. Galloway-Sealock, B. Vrbanovic, and S. Davey voting in opposition. Councillors Z. Janecki and F. Etherington were absent and accordingly did not vote. FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 10, 2014 - 61 - CITY OF KITCHENER 6. FCS-14-182 - TERMITE TREATMENT LOANS (CONT’D) The following motion was then voted on and on a recorded vote with Mayor C. Zehr Carried and Councillors D. Glenn-Graham, B. Ioannidis, Y. Fernandes, P. Singh, K. Galloway-Sealock, B. Vrbanovic, and S. Davey voting in favour; and, Councillor J. Gazzola voting in opposition. Councillors Z. Janecki and F. Etherington were absent and accordingly did not vote On motion by Councillor P. Singh - it was resolved: “That staff be directed to implement a termite treatment loan application and agreement process, as outlined in Finance and Corporate Services Department report FCS-14- 182.” 7. CSD-14-105 - INFORMATION TO PUBLIC ABOUT SCHOOL DESIGNATIONS AND SCHOOL BOUNDARIES The Committee considered Finance and Corporate Services Department report CSD-14-105, dated October 21, 2014 regarding staff undertaking various measures to increase awareness for new home buyers of the school designations and boundaries. Mr. A. Pinard presented the Report and responded to questions from the Committee. In response to questions, Mr. Pinard advised that staff could request the homebuilders within the City to post the school board information within their model homes for prospective buyers, but noted that the City would not have any enforcement mechanism to ensure it is completed. He noted that approval of this Report would ensure that a condition is included in the offer of purchase and sale document that informs the buyer of the contact information for the four school boards. On motion by Councillor K. Galloway-Sealock - it was resolved: “That staff be directed to update the City of Kitchener webpage to provide direct links to school boundary information and direct links to contact information for the four (4) school boards; and further, That staff be directed to add a condition to the standard Sub-Division Agreement to include a requirement for the developer or builder to list the contact information for the four (4) School Boards in all offers of purchase and sale and rental agreements, as outlined in Community Services Department report CSD-14-105.” 8. FCS-14-132 - AUGUST VARIANCE REPORT Pursuant to Chapter 25.10.9(J) (Procedure) of the Municipal Code, a motion was brought forward by Councillor Y. Fernandes to discuss the three items, listed as Information Items on the Agenda. Councillor Fernandes’s motion was then voted on and was Carried. The Committee considered Finance and Corporate Services Department report FCS-14-132, dated October 14, 2014, providing an overview of the financial performance and the variances in comparison to the 2014 Budget. Messrs. D. Chapman and J. Witmer were in attendance and responded to questions from the Committee. In response to questions, Mr. Witmer agreed to provide further information regarding the forecasted growth rate for the Stormwater Utility and the variance percentage from projected actual. FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 10, 2014 - 62 - CITY OF KITCHENER 9. FCS-14-181 - WATERLOO REGION MUNICIPALITIES INSURANCE POOL - AUGUST The Committee considered Finance and Corporate Services Department report FCS-14-181, dated October 20, 2014, which provides information on the 2013-2014 Annual Report of the Waterloo Region Municipalities Insurance Pool (WRMIP). Mr. D. Chapman was in attendance and responded to questions from the Committee. 9. CAO-14-015 - 2014 BUSINESS PLAN STATUS UPDATE FOR AUGUST 31 The Committee considered Chief Administrator’s Office report CAO-14-015, dated October 20, 2014, which provides an update on the status 2014-2016 Business Plan as of August 31, 2014. Messrs. D. Chapman and M. May were in attendance and responded to questions from the Committee. Councillor K. Galloway-Sealock referenced the LED Street Light Standard and Conversion and whether there is currently a policy regarding streetlights. She indicated that she has received concerns that the brightness of certain LED lights may be negatively impacting residents. She requested that staff investigate and report back on this matter. 11. ADJOURNMENT On motion, this meeting adjourned at 12:10 p.m. D. Saunderson Committee Administrator