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HomeMy WebLinkAboutStriking Committee 2014-11-17STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 CITY OF KITCHENER A meeting of the Striking Committee of the Council -Elect was held at 1:00 p.m. this date, Chaired by Mayor -Elect B. Vrbanovic with all members present except Councillor Z. Janecki. Notice of this meeting had been previously given to all members of the Council -Elect by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. The purpose of the meeting was to consider appointments to the Standing and Advisory Committees as well as Boards and quasi - judicial tribunals. The Committee considered seating arrangements around the Council Horseshoe. Councillor Y. Fernandes advised that members had come to an agreement to maintain existing seats, with those who wish to move being able to do so or utilize open seats. Mayor -Elect B. Vrbanovic advised that a motion to suspend the rules of procedure would be required to proceed, as seating is to be drawn by lots as prescribed in Chapter 25 of the Municipal Code (Procedure). On motion by Councillor Y. Fernandes - it was resolved: "That pursuant to Section 25.7.6 (b) of Chapter 25 of the Municipal Code (Council Procedure), the rules of procedure be suspended to waive the requirements for reconsideration." Carried on the required 2/3 votes of the Whole of Council. On motion by Councillor Y. Fernandes - it was resolved: "That notwithstanding the provisions of Chapter 25.4.1 of the City of Kitchener Municipal Code the established process of drawing lots shall not be used to determine seating around the Council Horseshoe 2014 -2018 Term of Council, to enable the majority of members to remain in their currently assigned seats, with the remaining seats being assigned as follows: • Councillor -Elect S. Marsh be seated in the fourth seat to the right of the Mayor's chair; • Councillor -Elect D. Schnider be seated in the third seat to the right of the Mayor's chair; and, • Councillor B. loannidis be seated in the third seat to the left of the Mayor's chair." The Committee considered Finance and Corporate Services Department report FCS -14 -178 (C. Tarling), dated October 23, 2014, regarding the list of recommended candidates for the 2014 -2016 Advisory Committee vacancies and targeted recruitment for Heritage Kitchener and the Downtown Action & Advisory Committee. Mayor -Elect B. Vrbanovic advised that Councillor Z. Janecki, in his absence, would like to be considered for the following Committees /Boards: Chair of Planning and Strategic Initiatives Committee; Heritage Kitchener; Centre in the Square; Belmont Business Improvement Area; Court of Revision; and, Kitchener Power Corporation. It was noted that in accordance with Clause 5 (a) of Council Policy 1 -63 (Appointments to Boards and Committees), a resolution approved by two - thirds majority vote is required to appoint an individual to an advisory committee or board who has already served the maximum 8 consecutive years. Councillor Y. Fernandes requested that each individual who has served the maximum term, be voted on separately. On motion by Councillor P. Singh - it was resolved: "That notwithstanding the provisions of Clause 3.1 of Council Policy 1 -63 (Appointments to Boards and Committees), Council hereby confirms the following appointments in excess of the maximum allowable years of service; namely: STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 -2- CITY OF KITCHENER Denny Cybalski - Committee of Adjustment." On motion by Councillor P. Singh - it was resolved: "That notwithstanding the provisions of Clause 3.1 of Council Policy 1 -63 (Appointments to Boards and Committees), Council hereby confirms the following appointments in excess of the maximum allowable years of service; namely: Andrew Head - Committee of Adjustment." On motion by Councillor P. Singh - it was resolved: "That notwithstanding the provisions of Clause 3.1 of Council Policy 1 -63 (Appointments to Boards and Committees), Council hereby confirms the following appointments in excess of the maximum allowable years of service; namely: Bob McColl - Committee of Adjustment." The Committee considered the appointment of the Chairs and Vice- Chairs to the Standing Committees of Council. The following were nominated for Chair of Community and Infrastructure Services Committee: Councillors J. Gazzola and B. loannidis. The approved voting procedure was then utilized which resulted in Councillor loannidis being appointed as Chair. The following were nominated for Vice - Chair of the Community and Infrastructure Services Committee: Councillors J. Gazzola, F. Etherington and P. Singh. Councillors Gazzola and Singh declined their nominations and Councillor F. Etherington was appointed Vice - Chair. The following were nominated for Chair of the Finance and Corporate Services Committee: Councillors S. Davey and J. Gazzola. The approved voting procedure was then utilized which resulted in Councillor Davey being appointed as Chair. Councillor Gazzola was appointed as Vice - Chair of the Finance and Corporate Services Committee. The following were nominated for Chair of the Planning and Strategic Initiatives Committee: Councillors Z. Janecki and P. Singh. The approved voting procedure was then utilized which resulted in Councillor Singh being appointed as Chair. The following were nominated for Vice -Chair of the Planning and Strategic Initiatives Committee: Councillors Y. Fernandes and K. Galloway - Sealock. The approved voting procedure was then utilized which resulted in Councillor Gal loway- Sealock being appointed as Vice - Chair. The Committee then made appointments to the various Advisory Committees and Boards utilizing the approved voting procedure. The appointments as approved are attached to and form part of these minutes. The Committee was in receipt of correspondence from Ms. Sandra Bender, Chief Executive Officer, Centre in the Square, dated October 13, 2014 regarding the appointments to the Board of Directors. In accordance with Council Policy, the Centre's Executive Committee met to review the applications and have made recommendations to Council for the appointments. The following were appointed to the Centre in the Square Board of Directors: Ms. Hilary Abel, Ms. Jennifer Appleby -Vines and Dr. Paul Salvini. The following were nominated for the Centre in the Square Board of Directors: Councillors S. Davey, P. Singh, J. Gazzola and Z. Janecki. The approved voting procedure was then utilized which resulted in Councillors S. Davey, P. Singh, and J. Gazzola being appointed to the Centre in the Square Board of Directors for a period of one -year. The Committee was in receipt of correspondence from Ms. Karen Kwiatkowski, General Manager, Kitchener Housing Inc., dated October 24, 2014 regarding appointments to the Board of Directors. In accordance with Council Policy, the Board's Nominating Committee met and made recommendations for the three vacancies. The following were appointed to the Kitchener Housing Inc. Board of Directors for a three -year term: Messrs. Mike Seiling and Andre Chin and Ms. Preet Kohli. STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 -3- CITY OF KITCHENER The following were nominated for the Kitchener Housing Inc. Board of Directors: Councillors F. Etherington, B. loannidis, S. Davey and Z. Janecki. Councillor S. Davey declined his nomination. The approved voting procedure was then utilized which resulted in Councillors Etherington and loannidis being appointed to the Kitchener Housing Inc. Board of Directors. A motion was brought forward by Councillor P. Singh to appoint Councillor Z. Janecki as a third council representative to the Kitchener Housing Inc. Board of Directors subject to the approval of the Board. Councillor Singh's motion was then voted on and was Carried. The Committee was in receipt of correspondence from Mr. J. Van Ooteghem, President, Kitchener Power Corporation, dated October 31 2014, requesting that Council consider the appointment recommendations of the Board of Directors Nominating Committee. Messrs. Dave Schnarr and Mark Jackson were appointed to the Board of Directors. The following Councillors were nominated to the Kitchener Power Corporation Board of Directors: Councillors J. Gazzola, Z. Janecki and P. Singh. The approved voting procedure was then utilized which resulted in Councillors Gazzola and Singh being appointed to the Kitchener Power Corporation Board of Directors. The Committee was in receipt of correspondence from Mr. Dan Carli, Chair, Kitchener Public Library Board, dated October 24 2014, requesting that Council consider the appointment recommendations to the Library Board. The list as presented in the correspondence re- appointing five members and four new citizens. In addition, the Kitchener Public Library Board recommended assigning the appointment of alternates and Ms. Jessica Kropf and Ms. Katherine Andrews were appointed as alternates for a four -year term. The following Councillors were nominated to the Kitchener Public Library Board: Councillor -Elect S. Marsh and Councillors K. Galloway - Sealock and Y. Fernandes. The approved voting procedure was then utilized which resulted in Councillor -Elect S. Marsh and Councillor K. Gal loway - Sealock being appointed to the Kitchener Public Library Board. At the request of Councillor Y. Fernandes it was agreed that staff would investigate the potential for unassigned applicants to be appointed to Heritage Kitchener and those other Committees which have vacancies. Councillor K. Galloway - Sealock put forward Mr. Kevin Muir for appointment to Heritage Kitchener. It was noted that Mr. Muir was already appointed to the Downtown Action & Advisory Committee and it was agreed that his potential appointment to Heritage Kitchener would be dependent upon his willingness to sit on multiple committees. Councillor Y. Fernandes brought forward a motion to appoint Mr. Kerry Kirby to Heritage Kitchener. Councillor Fernandes' motion was then voted on and was LOST. Councillor S. Davey advised that Council Policy 1 -095 (Economic Development Advisory Committee - Terms of Reference) was amended in 2012 to enable members to be appointed for a four -year term. However, it also contains a provision to allow for 50 percent turnover on the Committee every two years. Given the ambiguity with respect to the lack of a mechanism to facilitate this process within Council Policy 1 -095, it was agreed that the current compliment of Councillors, being Councillors S. Davey, B. loannidis and P. Singh be re- appointed for an additional two -year term. On motion, the meeting adjourned at 3:40 p.m. C. Tarling City Clerk STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 -4- CITY OF KITCHENER STRIKING COMMITTEE OF COUNCIL REPORT 1. That Council consider applications received after the deadline date of September 19, 2014. 2. That the appointments of the Chairs and Vice - Chairs to the Standing Committees of Council for the one -year period ending November 30, 2015, be approved. Community & Infrastructure Services Committee Councillor B. loannidis (Chair) and Councillor F. Etherington (Vice- Chair) Finance & Corporate Services Committee Councillor S. Davey (Chair) and Councillor J. Gazzola (Vice- Chair) Planning & Strategic Initiatives Committee Councillor P. Singh (Chair) and Councillor K. Galloway - Sealock (Vice- Chair) 3. That the appointments to the legislated and /or statutory committees /tribunals of Council for the specified terms, be approved. Animal Designation Appeal Committee (2 years) Councillor Y. Fernandes, Councillor D. Schnider, Councillor S. Marsh (alternate) Belmont Improvement Area Board of Directors (4 years) Councillor Z. Janecki Centre in the Square Board of Directors (1 year — Council; 3 years — Citizen) Mayor B. Vrbanovic, Councillor S. Davey, Councillor P. Singh, Councillor J. Gazzola, Hilary Abel, Jennifer Appleby- Vines, Paul Salvini Committee of Adjustment (4 years) Denny Cybalski, Andrew Head, Bob McColl, Jennifer Meader, Preet Kohli Committee of Revision (1 year) Councillor Z. Janecki, Councillor D. Schnider Dog Designation Appeal Committee (2 years) Councillor Y. Fernandes, Councillor D. Schnider, Councillor S. Marsh (alternate) Grand River Accessibility Advisory Committee (1 year) Councillor K. Gal loway- Sealock Kitchener Downtown Business Improvement Association (4 years) Mayor B. Vrbanovic, Councillor F. Etherington, Councillor S. Marsh Kitchener Housing Inc. Board of Directors (4 years — Council; 3 years - Citizen) Mayor B. Vrbanovic, Councillor F. Etherington, Councillor B. loannidis, Mike Seiling, Andre Chin, Preet Kohli Kitchener Power Corporation Board of Directors 0 year) Mayor B. Vrbanovic, Councillor J. Gazzola, Councillor P. Singh, Dave Schnarr, Mark Jackson STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 -5- CITY OF KITCHENER STRIKING COMMITTEE OF COUNCIL REPORT (CONT'D) Kitchener Public Library Board (4 years) Councillor K. Galloway, Councillor S. Marsh, Tim Blundon, Wayne Buchholtz, Jacquie McLaren, Erin Rudland, Stephanie Tanner, Kelly McManus, Harley Rashleigh- Berry, Michelle Dow, Cory Ernst, Jessica Kropf (alternate), Katherine Andrews (alternate) Property Standards Committee (2 years) Karen Taylor- Harrison, Christina Rooney, Kevin Young, Nathan Gwinn 4. That the following appointments to Advisory Committees of Council for the specified terms, be approved. Arts & Culture Advisory Committee (2 years) Councillor D. Schnider, Shirley Madill, Shantal Myers, Dayna Walls, D. Morton, Wayne Addison, Kristy Smith, Mark Derro, Danielle Deveau, Eric Rumble, Sam Varteniuk, Linda Zensner, Alana Bell, Julie Allred, Kate Swift Compass Kitchener (2 years) Fadi Abd- Ulhamid, Nathan Dorsch, Lynn Gazzola, Chris Hyde, Graham Jackson, Peter Lennox, Daniella McIntosh, Mark Paul, Lori Trumper, Tristan Wilkin, Kirk Zurell, Julie Mallette, Zoe Zahara, Robert Villamar, Bojana Savic Cycling & Trails Advisory Committee (2 years) Councillor Y. Fernandes, Terry Boutilier, Lee Chandler, Marta Generoux, Daniel Hoshowsky, Darren Kropf, Gywneth Mitchell, Victoria Van Cappellen, Jeff Sanderson, Kevin Young, Deb Chapman, Peter Dedes, Suzie Taka, Mike Boos Downtown Action & Advisory Committee (2 years) Councillor F. Etherington, Councillor S. Marsh, Melissa Bowman, Dean Knipfel, Jessica Kropf, Kevin Muir, Brian Santos, Scott Thomson, Brad Watson, Erin Atchison, Zenia Horton, George Trihenea, Andre Chin, Mallory Wheldon, Don Zehr, Amina Gilani, Tyson Bond, David Harmes Economic Development Advisory Committee (2 years - Council) Councillor S. Davey, Councillor B. loannidis, Councillor P. Singh Environmental Committee (2 years) Councillor Y. Fernandes, Tina Belanger, Stacey Danckert, Evonne Donaher, Tia Driver, Cynthia Gaetani, John Jackson, Alana MacKinnon, Elizabeth McFarlane, Katarina Milicic, Brenda Picard, Venkat Raja, Marcus Yaeger, Victor Salajan Heritage Kitchener (2 years) Councillor Z. Janecki, Councillor J. Gazzola, Megan Bell, Martin Timmerman, Amanda Hooykaas, Steve Burrows, Steven Thomson, Stephanie Halapija, Slavko Miladinovic Safe & Healthy Community Advisory Committee (2 years) Councillor D. Schnider, Councillor S. Marsh, Laura Roberts, Doug McKlusky, Jeff Pelich, Andrew Bieronski, Nancy Bird, Dana Christiaen, Elizabeth Clarke, Mike Farwell, Santiago Grande, Abdul Rahimi, Chris Letizi, Julie Nicholls STRIKING COMMITTEE OF THE COUNCIL MINUTES NOVEMBER 17, 2014 -6- CITY OF KITCHENER STRIKING COMMITTEE OF COUNCIL REPORT (CONT'D) 5. That the following appointments to the other Committees / Organizations for the specified terms, be approved. Aeronautical Noise Management Committee (4 years) Councillor D. Schnider, Councillor J. Gazzola (alternate), John Nother Kitchener - Waterloo Art Gallery — Board of Directors (1 year) Councillor S. Marsh Grand River Hospital — Board of Trustees (1 year) Councillor Z. Janecki Homer Watson House Foundation (1 year) Councillor Y. Fernandes Horticultural Society — Kitchener — Board of Directors 0 year) Councillor K. Gal loway - Sealock Huron Natural Area Joint Ventures Committee (1 year) Councillor Y. Fernandes, Councillor K. Gal loway - Sealock Kitchener in Bloom Committee (1 year) Councillor P. Singh Multicultural Centre of K -W Board of Directors (1 year) Councillor S. Marsh Oktoberfest Inc. Advisory Council (1 year) Councillor B. loannidis, Councillor D. Schnider Wilfrid Laurier University — Board of Governors (1 year) Councillor K. Gal loway - Sealock 6. That notwithstanding the provisions of Clause 3.1 of Council Policy 1 -63 (Appointments to Boards and Committees), Council hereby confirms the following appointments in excess of the maximum allowable years of service; namely: Denny Cybalski — Committee of Adjustment Andrew Head — Committee of Adjustment Bob McColl — Committee of Adjustment. 7. That Kitchener City Council consents to Councillor P. Singh serving on the Board of Directors and /or Committees of the Federation of Canadian Municipalities and agrees to pay any costs associated with attendance at its meetings.