HomeMy WebLinkAboutINS-14-096 - Trenchless Watermain Rehab Project - Consultant PO Extension
REPORT TO: Special Council
DATE OF MEETING: 2014-12-08
SUBMITTED BY: Jim Witmer, Interim Deputy CAO, Infrastructure Services, 519-
741-2600 ext. 4657
PREPARED BY: Angela Mick, Utilities Water Engineer, 519-741-2600 ext. 4408
WARD(S) INVOLVED: All
DATE OF REPORT: 2014-11-13
REPORT NO.: INS-14-096
SUBJECT: Trenchless Watermain Rehabilitation Project – Consultant
Purchase Order Extension
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RECOMMENDATION:
That purchase order 205401 issued to Conestoga Rovers & Associates for
engineering services related to the 2014 Trenchless Watermain Rehabilitation
Project - Consultant, be increased in the amount of $16,833.65, plus H.S.T of
$2,188.37, for a total of $19,022.02.
BACKGROUND:
At its June 24, 2013 meeting, Council awarded expression of interest E13-046
Rehabilitation of Watermains on Selected Streets Using Trenchless Technology
(Structural Reline) to Conestoga Rovers & Associates to complete design, inspection
and contract administration services at estimated fee of $103,400., including
contingencies of $9,400., plus H.S.T. of $13,442., for a total of $116,842.
The Expression of Interest was to provide engineering services for the design, contract
administration and inspection for the watermain relining of approximately 1.7 km of
watermain using structural cured-in-place pipe relining.
REPORT:
On March 31, 2014, Council approved the tender to proceed with construction to Fer-
Pal Construction Limited. The contractor started on May 5, 2014 with a seventy (70)
working day contract. The contractor exceeded this amount by an additional twenty-nine
(29) days, which required additional inspection and contract administration services for
Conestoga Rovers & Associates. Fees for ten (10) of these days were covered within
the 10% contingency on the purchase order, however, fees for the other nineteen (19)
were not covered by the existing purchase order.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The Annual Summary Water Report relates to the Foundation Plan – Efficient and
Effective Government – Communications goal to “Proactively communicate with
Kitchener residents in an effort to share information; educate and engage the public,
and promote enterprises, programs and services; to create a corporate culture where
internal communications is a priority for all City.”
FINANCIAL IMPLICATIONS:
None.
The increase will be funded through the assessment of liquidated damages
($1000/working day) imposed on the contractor for exceeding the specified number of
working days.
COMMUNITY ENGAGEMENT:
None.
ACKNOWLEDGED BY:
Jim Witmer, Interim Deputy CAO, Infrastructure Services
Department
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