HomeMy WebLinkAboutFCS-14-204 - E14-095 Consultant Services - Dane St and Crescent Street ReconstructionStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -12 -15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014 -12 -04
REPORT NO.: FCS -14 -204
SUBJECT: E14 -095 — Consultant Services — Dane Street (King St. E. to
Borden Ave.) and Crescent Street (Dane St. to Onward Ave.)
Reconstruction
RECOMMENDATION:
That Expression of Interest E14 -095 — Consultant Services — Dane Street (King St. E. to
Borden Ave.) and Crescent Street (Dane St. to Onward Ave.) Reconstruction, be awarded
to AECOM Canada Ltd., Kitchener, Ontario at their estimated fee of $168,836., including
contingencies of $15,349., plus H.S.T. of $21,948.68, for a total of $190,784.68, based on a
satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
This assignment includes detailed design and tendering for the reconstruction of Dane Street
(King St. E. to Borden Ave.) & Crescent Street (Dane St. to Onward Ave.) including upgrading
the underground services to current standards as the infrastructure for the above streets has
generally reached the end of its useful life and requires full replacement.
Dane Street from King St. E. to Borden Ave. is approximately 295 m long and has two different
roadway widths. The roadway from King St. E. to Crescent St. is approximately 8 m wide and
has two lanes and concrete curb and gutter. The roadway from Crescent St. to Borden Ave. is
approximately 7 m wide and has two lanes and concrete curb and gutter.
Crescent Street from Dane St. to Onward Ave. is approximately 165 m long. The roadway is
approximately 10 m wide and has two lanes and concrete curb and gutter with sidewalk and a
divided roadway between Dane Street and Borden Avenue.
The project involves the proposed replacement of sewers, watermains, curbs, sidewalk and
services to the property line. The pavement will be reconstructed for the full width of both. The
construction component will begin in the spring of 2016, utilizing one construction tender.
1. iv. -1
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services /Consultants, a Consultant's Review Committee was established
consisting of S. Shah, Design Engineer, J. Stevenson, Engineering Construction Project
Manager and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty -six (26) interested parties, and
by the closing date of Thursday October 23, 2014, seven (7) responses had been received.
The review committee met on Wednesday, November 12, 2014, to review the submissions and
a shortlist of three (3) candidates was selected for further interviews. The Committee met on
Tuesday November 25, 2014 to interview the shortlisted candidates. The Committee elected to
award the project to AECOM Canada Ltd., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Variety & Quality of Disciplines In House / In Consortium
• Past Performance
• Knowledge of City (re: this area)
• Amount of City Work completed in the past
• Proposed Project Team
• Effect of Interview
• Cost of Consultant's Fees
• Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd.
GM BluePlan Engineering
IBI Group
Meritech Engineering
MMM Group Ltd.
Morrison Hershfield Limited
WSP Group
Kitchener ON
Kitchener ON
Waterloo ON
Cambridge ON
Kitchener ON
Toronto ON
Guelph ON
1. iv. -2
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized when
they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of
the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also
includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate
access and parking requirements and any other miscellaneous costs. Projects utilizing in -house staff will
include costs for inspection during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will remain within the account and
will be used towards the construction phase of the project.
Expression of Interest E14 -095
Crescent / Dane Reconstruction
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Expression of Interest E14 -095 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Sanitary Utility
Storm Water Utility
Water Utility
Intensification Allowance
Total Budget for this Phase of Work
$1,980,956.00
190,784.68
(18,977.16)
171,807.52 A
23,389.39
95,748.00
290,944.91 C
143,947.00
71,973.00
97,007.00
5.693.00
318,620.00 B
Estimated Surplus /(Deficit) for this Phase of Work (B - C) 27,675.09
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
27,675.09 E
1. iv. -3
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. iv. - 4