HomeMy WebLinkAboutFCS-14-206 - T14-113 Filsinger Park Reach 1 Stream Naturalization Project - Henry Sturm GreenwayStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -12 -15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 8
DATE OF REPORT: 2014 -12 -01
REPORT NO.: FCS -14 -206
SUBJECT: T14 -113 — Filsinger Park Reach 1 Stream Naturalization Project —
Henry Sturm Greenway (From Monarch Woods to Victoria Street)
RECOMMENDATION:
That Tender T14 -113 — Filsinger Park Reach 1 Stream Naturalization Project — Henry
Sturm Greenway (From Monarch Woods to Victoria Street) be awarded to Cambridge
Landscaping Inc., Cambridge, Ontario at their corrected tendered price of $1,224,580.20,
including provisional items and contingencies of $265,965., plus H.S.T. of $159,195.43,
for a total of $1,383,775.63.
BACKGROUND:
The Filsinger Park Stream Naturalization Reach 1 project will involve the removal of
approximately 500 m of concrete channel with a naturalized stream in the Henry Sturm
Greenway from Monarch Woods to Victoria Street. This work is based on the recommendations
of the 2009 Victoria Park Lake Improvements Environmental Assessment which investigated
alternatives to address sediment accumulation and water quality degradation in the lake. The
EA report identified the Upper Henry Sturm Greenway as a significant source of sediment into
Victoria Park Lake. By replacing the concrete channel with a more naturalized stream, this will
allow for sediment to deposit into the floodplain rather than continue to flow into the lake.
Furthermore, there are additional environmental benefits as the riffles and pools will provide
enhanced fisheries habitat.
The enhancements that will be undertaken include replacement of a pedestrian bridge, removal
of concrete channel and replacement of a naturalized channel, trail realignments and a variety
of landscaping works.
Upon Council Award, construction is anticipated to begin in 2015 and be completed by the fall of
2015. Access to the trails will be closed during construction to ensure the public's safety.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by nineteen (19) interested parties, and by the closing date
of Thursday November 27, 2014, six (6) tenders were received.
The tenders were reviewed by S. Brown, Stantec Consulting, the City's Consultant for the
project, and M. Ryan, Design & Construction Project Manager, Engineering Services who
concur with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Gateman- MilloyInc. Kitchener ON $1,375,194.82 $1,375,106.68
Cambridge Landscaping Ltd. Cambridge ON $1,383,776.19 $1,383,775.63
2220742 Ontario Limited o/a Bronte Construction Milton ON $1,450,524.27 $1,451,573.48
Bre -Ex Construction Inc. London ON $1,459,001.18 $1,484,722.56
560789 Ontario Limited o/a R &M Construction Acton ON $1,704,721.33
Bel -Air Excavating & Grading Ltd. Cambridge ON $1,717,409.00
Due to the specialized nature of this work which includes diverting /pumping continuously flowing
water in the creek, dealing with groundwater flow contributions as well as installing engineered
rock as well as log weirs across the creek and a variety of bank protection measures, an
additional proof of ability section was added to the Tender. This proof of ability required the
bidders to provide specific examples of similar type of creek work for at least 3 projects with a
minimum total length of 750 m of channel using natural channel design which was to include
adjustments to pattern, dimension and profile. Furthermore, the Bidder's Construction Project
Manager was to also have experience on at least 750 m of channel work. In addition, the
reference projects had to have been completed on or after January 1, 2010 since stream
rehabilitation is a rapidly evolving discipline.
The lowest bid submitted by Gateman - Milloy Inc. did not satisfy the qualification requirements
for Firm Reference and Construction Manager Reference and was deemed to be not qualified
based on requirements.
The next lowest bid submitted by Cambridge Landscaping Inc. satisfied the qualification
requirements.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1. vi. -2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project such
as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory
permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in -house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds
the budget allowance (B) provided within the budget. The budget for Reach 1 and 2 was $2,836,000, as
shown in Tender T14 -063. The surplus from previous phases remains after completing Reach 2 and is being
used to fund work on Reach 1. The balance in this account is sufficient to fund the shortfall. The estimated
surplus (E) will be returned to the contributing funding sources of this project upon completion of work.
Tender T14 -113
Filsinger Park Stream Naturalization - Reach 1
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T14 -113
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Storm Water Utility
$ 15,821,928.00
1,383,775.63
(137,642.75)
1,246,132.88 A
50,000.00
1,296,132.88 C
Total Budget for this Phase of Work - B
Estimated Surplus /(Deficit) for this Phase of Work (B - C) (1,296,132.88) D
Estimated Surplus /(Deficit) from previous phases 1,366,976.24
Total Estimated Surplus /(Deficit) 70,843.36 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. vi. -3