HomeMy WebLinkAboutFCS-14-207 - T14-092 Doon South Sewage Pumping StationStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -12 -15
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 4
DATE OF REPORT: 2014 -12 -05
REPORT NO.: FCS -14 -207
SUBJECT: T14 -092 — Doon South Sewage Pumping Station
RECOMMENDATION:
That Tender T14 -092 — Doon South Sewage Pumping Station be awarded to Stone Town
Construction Limited, St. Marys, Ontario at their tendered price of $5,707,964.60,
including provisional items and contingencies of $657,002., plus H.S.T. of $742,035.40,
for a total of $6,450,000.
BACKGROUND:
Engineering Services is proceeding with the construction of the Doon South Sanitary Pumping
Station. Funds for construction have been approved by Council as part of a Credit for Service
Agreement and secured through a Line of Credit. The need for this new pumping station was
identified through an Environmental Assessment and included in the 2004, 2009 and 2014
Development Charges Background Study. The project involves the construction of a new
sanitary pumping station, new sanitary forcemain, and site works.
The administration, design and tendering of this project has been completed, the construction
administration and inspection of this project will be completed by MMM Group Limited.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by thirty -nine (39) interested parties, and by the closing
date of Tuesday December 2, 2014, nineteen (19) tenders were received.
The tenders were reviewed by M. Betkova, MMM Group Limited, the City's Consultant for the
project, and C. Spere, Manager, Engineering Construction who concur with the above
recommendation.
1. vii. -1
The following tenders were received:
Bid Price
Stone Town Construction Limited
St. Marys ON
$6,450,000.00
Finnbilt General Contracting Limited
Stratford ON
$6,617,442.72
Sona Construction Limited
Hamilton ON
$6,626,705.00
Xterra Construction Inc.
Kitchener ON
$6,665,279.01
Mettko
Mississauga ON
$6,758,671.00
Clearway Construction Inc.
Concord ON
$6,782,890.45
Reid & Deleye Contractors Inc.
Courtland ON
$6,911,914.21
North America Construction
Morriston ON
$6,928,645.00
Matheson Constructors Limited
Concord ON
$7,017,596.00
Baseline Constructors Inc.
Waterloo ON
$7,021,820.00
Pegah Construction Ltd.
Toronto ON
$7,041,256.00
Torbear Contracting Inc.
Woodbridge ON
$7,129,151.00
Hira General Contractors
St. Thomas ON
$7,214,944.91
Becc Construction Group Ltd.
Brampton ON
$7,228,734.31
Jevisco Construction Corporation
Vaughan ON
$7,403,295.00
Collaborative Structures Limited
Cambridge ON
$7,636,314.00
K & L Construction (Ontario) Ltd.
London ON
$7,885,250.00
Kingdom Construction Limited
Ayr ON
$7,984,214.00
Drainstar Contracting Ltd.
Concord ON
$9,921,390.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1. VII. - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item 'Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project
such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all
regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and
parking requirements and any other miscellaneous costs. Projects utilizing in -house staff will include costs
for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this purchase is included within
the approved financial agreement with Monarch Corporation. There is estimated to be no surplus /(deficit)
(E).
Tender T14 -092
Doon South Sanitary Pumping Station
The total budget for all phases of this project is $11,298,760.00
Estimated Cost for this Phase of Work
Tender T14 -092 costs, including HST 6,450,000.00
less: HST rebate on tender (641,574.94)
Net Cost Being Awarded 5,808,425.06 A
Costs Incurred to Date
Projected Costs:
Staff Time 75,000.00
T14 -093 New Dundee Sanitary Sewer 4,659,959.74
Total Estimated Cost for this Phase of Work 10,543,384.80 C
Budget for this Phase of Work
Development Charges (T14 -092 Pumping Station) 5,883,425.06
Development Charges (T14 -093 Sanitary Sewer) 1,009,845.50
Non - Refundable Developer Contribution (T14 -093 Sanitary Sewer) 3,650,114.24
Total Budget for this Phase of Work 10,543,384.80 B
Estimated Surplus /(Deficit) for this Phase of Work (B - C) - D
Estimated Surplus /(Deficit) from previous phases -
Total Estimated Surplus /(Deficit) - E
1. vii. -3
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1. vii. -4