HomeMy WebLinkAboutFCS-14-188 - Annual Fire Life System Inspection Maintenance and Repair Purchase Order Extension
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-10-31
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014-10-24
REPORT NO.: FCS-14-188
SUBJECT: Annual Fire Life System Inspection, Maintenance and Repair -
Purchase Order Extension
___________________________________________________________________________
RECOMMENDATION:
That contract purchase order 901000 to Chubb Edwards, Waterloo, Ontario, be increased
from $104,363. to $343,076. plus HST.
BACKGROUND:
On September 16, 2013, Council approved the recommendation to award Tender T13-062
Annual Fire Life System Inspection, Maintenance and Repair to Chubb Edwards, based on their
fixed unit prices for a three (3) year term with an option to renew for one (1) additional three (3)
year term.
Due to major sprinkler deficiencies, the awarded amount of $104,363. has been reached. The
estimated spend for the remaining 23 months is $238,713. The actual spend will depend on the
level of activity.
REPORT:
Due to aging infrastructure and expanding city growth, the use of this service has exceeded
expectations. Major sprinkler deficiencies at a number of our buildings required updating or
repair to be compliant with the current Ontario Fire Code, in order to obtain certification and
ensure public safety. Therefore an extension of the contract purchase order is being requested.
J. Edmondson, Manager of Facilities Management and M. Wigzell, Supervisor of Facilities
Management concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various facilities management operating accounts, which will
necessitate a deferral of other non-life-safety maintenance activities.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services