HomeMy WebLinkAboutFCS-14-193 - E14-103 Consultant Services - Melitzer Creek Trail Bridge Stream Restoration
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-11-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 1
DATE OF REPORT: 2014-11-05
REPORT NO.: FCS-14-193
SUBJECT: E14-103 Consultant Services – Melitzer Creek Trail Bridge &
Stream Restoration
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E14-103 Consultant Services – Melitzer Creek Trail Bridge &
Stream Restoration, be awarded to AHYDTECH Geomorphic, Guelph, Ontario at their
estimated fee of $41,321.50, including contingencies of $3,756.50 plus H.S.T. of $5,371.80,
for a total of $46,693.30, based on a satisfactory contract being negotiated and an upset
fee being established.
BACKGROUND:
Melitzer Creek is located in the northeastern portion of the City of Kitchener and has a
watershed drainage area of 250 hectares. The Melitzer Creek trail bridge is located near the
end of the creek, east of Sunbridge Crescent, and within 30m of the Grand River. The trail
bridge is currently closed due to channel erosion and associated safety concerns.
Approximately 35 meters of Melitzer Creek is actively eroding directly upstream of the Grand
River due to a combination of factors. To address the stream erosion issues, and to make the
bridge safe for pedestrian passage, this study has been commissioned. To complete this study
The City of Kitchener is seeking professional Engineering Consulting Services involving
determination of stormwater peak flows and erosion thresholds, stream restoration/stabilization
design, bridge design and contract administration services for the construction stage of the
project. The consultant will determine the best options to prevent this problem from reoccurring.
This study is expected to be completed by the end of July, 2015.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of M. Wilson, Engineering Technologist, N. Gollan, Manager, Stormwater Utility, T.
O’Brien, Landscape Architect, C. Musselman, Senior Environmental Planner and L. Gordon,
Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-nine (29) interested parties, and
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by the closing date of Monday October 20, 2014, seven (7) responses had been received.
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The review committee met on Tuesday October 28, 2014, to review the submissions. The
Committee elected to award the project to AHYDTECH Geomorphic, Guelph, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Project Team – completeness and experience
• Understanding and approach including work plan and schedule
• Cost
• Past Performance
• Knowledge of City (re: this area)
• Amount of City Work completed in the past
• Value added approach
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
AHYDTECH Geomorphic Guelph ON
Amec Environment & Infrastructure Burlington ON
Aquafor Beech Limited Guelph ON
Geo Morphix Ltd. Milton ON
Matrix Solutions Inc. Breslau ON
MMM Group Limited Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this Expression of Interest (A), is fair and reasonable for a purchase of this scope
and the upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will be
returned to the Storm Water Management Implementation capital account upon completion of the
Melitzer Creek Trail Bridge and Stream Restoration.
Expression of Interest E14-103
Melitzer Creek Trail Bridge and Stream Restoration
The total budget for all phases of this project is $ 160,000.00
Estimated Cost for this Phase of Work
Expression of Interest E14-103 46,693.30
less: HST rebate on Expression of Interest (4,644.54)
Net Cost Being Awarded 42,048.76 A
Costs Incurred to Date 5,783.00
Projected Costs: Staff Time 10,000.00
Total Estimated Cost for this Phase of Work 57,831.76 C
Budget for this Phase of Work
Storm Water Management Maintenance Program 60,000.00
Total Budget for this Phase of Work 60,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 2,168.24 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 2,168.24 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services