HomeMy WebLinkAboutFCS-14-167 - P14-066 Snow Clearing Removal Services
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-10-08
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2014-09-05
REPORT NO.: FCS-14-167
SUBJECT: P14-066 Snow Clearing & Removal Services – City Parking Lots
___________________________________________________________________________
RECOMMENDATION:
That Proposal P14-066 Snow Clearing & Removal Services – City Parking Lots, be
awarded to Humphries Lawn & Snow Removal, Kitchener, Ontario, at their proposed
rates, for one (1) year with an option to extend for two (2) additional twelve (12) month
terms.
BACKGROUND:
This service ensures City parking lots are cleared in the most efficient and economical manner
possible. This is an outsourced requirement as the City does not have the resources to provide
an adequate level of service response. The price for plowing, clearing and removal to a
designated dumping area is fixed for the term of contract.
The average annual spend over the past three (3) years is $68,052.00. The actual spend will
depend on the level of activity throughout the term of contract.
REPORT:
This Proposal was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by twenty three (23) interested parties, and by the closing date of Thursday August
21, 2014, five (5) proposals had been received.
Proposals were reviewed by P. McCormick, Manager, Parking Operations and T. Konstantinidis,
Supervisor, Parking Operations, who concur with the above recommendation.
The following proposals were received:
Conestoga Contracting Group Inc Elmira ON
Helmutz Interlock Incorporated Kitchener ON
Heritage Stoneworks Limited Kitchener ON
Humphries Lawn & Snow Removal Kitchener ON *
R.M. Adams Trucking Limited Kitchener ON
Proposals were rated on the cost components proposed by parking lot: to clear, to remove and
transport, and dump the snow in appropriate locations.
The price for service has not changed from the previous contract.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from the Parking Operating budget.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services