HomeMy WebLinkAboutFCS-14-176 - P14-074 Playground Construction - Victoria Park
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-10-08
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Rudy Kruppa, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: 9
DATE OF REPORT: 2014-10-02
REPORT NO.: FCS-14-176
SUBJECT: P14-074 Playground Construction – Victoria Park
___________________________________________________________________________
RECOMMENDATION:
That Proposal P14-074 Playground Construction – Victoria Park be awarded to Crozier
Enterprises Ltd., Toronto, Ontario, at their proposed price of $300,000., plus HST of
$39,000. for a total of $339,000.
BACKGROUND:
The Victoria Park playground was identified and approved for replacement through the capital
budget process. This will involve the removal and replacement of the existing play equipment in
the junior and senior play areas with the exception of the large spiral slide. The existing swing
areas and splash pad will not be affected. The evaluation process included working group
consultation consisting of staff as well as members of the public (Grand River Accessibility
Advisory Committee, Victoria Park Working Group, Victoria Park Neighbourhood Association
and KidsAbility) to assess the current playground, establish parameters for the Request for
Proposal and to evaluate proposals submitted by playground suppliers.
REPORT:
This Proposal was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Proposal documents were
downloaded by twenty (20) interested parties, and by the closing date of Thursday August 14,
2014, eight (8) proposals had been received.
Proposals were reviewed by a committee consisting of D. Ritz, Supervisor Design/Development,
Y. Westerveld Cardoso, Landscape Architectural Intern, R. Fairbairn, Operations Supervisor, P.
Hawthorne, Parks Maintainer Services and R. Kruppa, Buyer, who concur with the above
recommendation.
The following proposals were received:
ABC Recreation Ltd. Paris ON
Blue Imp Medicine Hat AB
Crozier Enterprises Ltd. Toronto ON *
Earthscape Ontario Wallenstein ON
Henderson Recreation Equipment Ltd. Simcoe ON
KSL Design Brantford ON
Kompan Playscapes Arva ON
PlayPower LT Canada Inc. Paris ON
The proposals were rated on the following criteria:
a. Play Value
b. Safety
c. Cost
d. Durability
e. Appearance
f. Warranty
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
project is included within the approved capital budget. The estimated deficit (D) will be funded
by the Victoria Park General Provision account.
Financial Summary for Proposal P14-074
Playground Construction - Victoria Park
As at September 24, 2014
Estimated Cost
Proposal P14-074 costs, including HST 339,000.00
less: HST rebate on proposal (33,720.00)
Net Cost Being Awarded 305,280.00 A
Costs Incurred to Date -
Projected Costs -
Estimated Cost 305,280.00 C
Budget for this Phase of Work
300,000.00 B
Estimated Surplus/(Deficit) (B - C)
(5,280.00) D
Budget estimate is $300,000.00
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services