HomeMy WebLinkAboutFCS-14-197 - Q14-083 Double Conveyor Pizza Oven
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-11-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519.741.2200 ext.7213
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014-11-21
REPORT NO.: FCS-14-197
SUBJECT: Q14-083 – Double Conveyor Pizza Oven
___________________________________________________________________________
RECOMMENDATION:
That Quotation Q14-083, Double Conveyor Pizza Oven, be awarded to STOP Restaurant
Supply, Kitchener, Ontario, at their quoted price of $31,427.60, plus H.S.T. of $4,085.59,
for a total of $35,513.19.
BACKGROUND:
The Kitchener Memorial Auditorium Complex (the Aud) requires a replacement pizza oven in
order to prepare pizzas for the customers attending events at the Aud. The current pizza oven
is at the end of its lifecycle and parts can no longer be supplied to repair or service the existing
equipment. The pizza oven was purchased in 2003 and the life cycle is approximately 10 years.
Pizza is a popular food item at events and if the equipment is not replaced, the Aud is at risk of
not having pizza which could cause a loss of revenue.
REPORT:
Quotations were advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by eight (8) interested parties, and by the closing date of November 7, 2014, three
(3) Quotations had been received.
The following tenders were received:
Bid Price
Hendrix Restaurant Supply London, Ontario $33,820.90
Dayco Distributing Limited Oshawa, Ontario $34,945.05
STOP Restaurant Supply Kitchener, Ontario $35,513.19 *
The bid received from Hendrix Supply does not include installation as specified in the RFQ and
the bid from Dayco Distributing was not prepared utilizing the Form of Quotation, therefore, it is
incomplete.
The quotation was reviewed by J. Coulter, Supervisor and S. Rudak, Buyer, who concur with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 52000527-700035 KMAC – General Site Upgrading.
This cost centre is for general provision upgrading at the site, which are projects that are
completed annually and funded through this account. There will be some painting and general
cosmetics that will be deferred in order to fund the oven.
Currently, there is $103,490. In this account.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services