HomeMy WebLinkAboutFCS-14-179 - T14-051 Margaret Avenue Bridge (Victoria Street North to Breithaupt) Bridge Replacement
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-10-16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014-10-09
REPORT NO.: FCS-14-179
SUBJECT: T14-051 Margaret Avenue Bridge (Victoria Street North to
Breithaupt) Bridge Replacement
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-051 Margaret Avenue Bridge (Victoria Street North to Breithaupt) Bridge
Replacement, be awarded to Alliance Verdi Civil Inc., Bolton, Ontario, at their tendered
price of $4,621,710.80, including provisional items and contingencies of $836,450., plus
H.S.T. of $600,822.40, for a total of $5,222,533.20.
BACKGROUND:
The Margaret Avenue bridge, over the Goderich-Exeter railway, located 70m north of Victoria
Street North has been closed since June 2013 following the receipt of a structural engineers’
report recommending it be closed immediately because of a structural design deficiency that
may lead to the possibility of abrupt failure. A peer review of the initial recommendation also
supported the original findings. Subsequently the existing bridge was removed in fall, 2013.
This bridge replacement project comprises of the construction of a new bridge, including
abutments with crash walls, deck with precast box girders, RSS walls, retaining walls, parapet
walls and railings, gas main crossing and utility ducts and includes coordination with railways,
utilities, railway flagging and track protection.
Margaret Avenue is currently closed to through traffic at this bridge location. Access to all
properties within the contract limits will be maintained as long as possible. Pedestrian access to
the nearby businesses will be maintained at all times.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by seventeen (17) interested parties and by the closing
date of Thursday October 2, 2014, six (6) tenders were received.
The tenders were reviewed by G. Bubbers, Hatch Mott MacDonald, the City’s Consultant for the
project and S. Shah, Design Engineer who concur with the above recommendation.
The following tenders were received:
Bid Price
Alliance Verdi Civil Inc. Bolton ON $5,222,533.20 *
Looby Construction Limited Dublin ON $5,512,194.60
McLean Taylor Construction Limited St. Marys ON $5,518,128.65
Facca Inc. Ruscom ON $6,180,857.62
Toronto Zenith Concord ON $6,212,498.18
Clearwater Structures Inc. Ajax ON $7,389,206.85
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the total budget for this phase of work (B). Funding for this purchase is spread
between 2014-2016 in accordance with the 2014 budget issue paper Cap 05 – Margaret Avenue
Bridge Replacement, and staff report INS 14-048. If the estimated surplus (E) is realized, the
2016 budget component for this project will be reduced to better reflect actual costs.
Tender T14-051
Margaret Avenue Bridge Replacement
The total budget for all phases of this project is $6,410,473.00
Estimated Cost for this Phase of Work
Tender T14-051 costs, including HST 5,222,533.20
less: HST rebate on tender (519,480.06)
Net Cost Being Awarded 4,703,053.14 A
Costs Incurred to Date 1,095,544.46
Projected Costs: Staff Time/Material Testing 117,991.00
Total Estimated Cost for this Phase of Work 5,916,588.60 C
Budget for this Phase of Work
Federal Gas Tax Reserve 4,807,973.00
Gas Utility 395,000.00
Contribution from Revenue 1,200,000.00
External Recovery 7,500.00
Total Budget for this Phase of Work 6,410,473.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 493,884.40 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 493,884.40 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services