HomeMy WebLinkAboutFCS-14-184 - T14-102 Three (3) Diesel Powered Self-Propelled Rotary Mowers with Tracks and Front Plow
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-10-31
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2014-10-21
REPORT NO.: FCS-14-184
SUBJECT: T14-102 Three (3) Diesel Powered Self-Propelled, Zero Turn Ride-
On 1,575 mm (61”) Rotary Mowers with Tracks and Front Plow
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-102 Three (3) Diesel Powered Self-Propelled, Zero Turn Ride-On 1,575
mm (61”) Rotary Mowers with Tracks and Front Plow, be awarded to Turf Care Products
Canada Limited, Newmarket, Ontario, at their tendered price of $139,350., plus H.S.T. of
$18,115.50, for a total of $157,465.50.
BACKGROUND:
One unit will replace 211600 and the two (2) additional units are for INS-Operations, as
approved for replacement in the 2015 Annual Fleet Equipment Review.
These units are used for cutting grass in the summer and plowing sidewalks in the winter. The
current unit is thirteen (13) years old with an eleven (11) year lifecycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by seven (7) interested parties, and by the closing date of Thursday October 9,
2014, one (1) tender had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tender was received:
Bid Price
Turf Care Products Canada Limited Newmarket ON 157,465.50 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
equipment is included within the approved capital budget. The estimated surplus (D) will remain
within the Equipment Reserve Fund to fund future equipment purchases.
Tender T14-102
Supply three (3) Self-Propelled Zero Turn Mowers with Tracks for Plowing
Estimated Cost for this Tender
Tender T14-102 costs including HST $ 157,465.50
less: HST rebate on tender $ (15,662.94)
Net Cost Being Awarded $ 141,802.56 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender $ 141,802.56 C
Budget for this Tender
Replacement of unit 211600 plus two additional units for
Operations $ 150,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 8,197.44 D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services