HomeMy WebLinkAboutFCS-14-135 - T14-045 New Sidewalk Multi Use Trail Construction
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-07-25
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 2, 4, 5, 10
DATE OF REPORT: 2014-07-17
REPORT NO.: FCS-14-135
SUBJECT: T14-045 – New Sidewalk/Multi Use Trail Construction
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-045 – New Sidewalk/Multi Use Trail Construction, be awarded to 410754
Ontario Limited o/a Sousa Concrete, Branchton, Ontario at their tendered price of
$271,837., including provisional items and contingencies of $25,000., plus H.S.T. of
$35,338.81, for a total of $307,175.81.
BACKGROUND:
The work required under this contract consists of generally infilling new concrete sidewalk on
various City Right of Ways where sidewalk was never installed. Also included in this tender is
the construction of a multi-use trail that links an existing multi use trail to a safe crossing point.
This contract is a unit price contract for the current construction season only. Below is a
complete list of projects, to be completed under this tender.
New Sidewalk Locations:
1. Guelph Street from Lancaster Street West to Bus Pad at Clifton Road – WARD 10 -
Provide 115 meters new OPSD 600.090 Concrete Semi Mountable Curb with Narrow
Gutter and 1.8 meter curb face sidewalk. (+) 70 meters of 1.5 metre sidewalk with
boulevard.
2. Trillium Drive New Sidewalk Infill – WARD 5 - Provide new 1.5 metre sidewalk along
West side of Trillium Drive from Bleams Road to the Huron Park Natural Area.
3. Condor Street New Sidewalk Infill – WARD 2 - Provide new 1.5 meter along East side of
Condor from Hawkswood Drive to New Existing sidewalk completed by new
development.
Multi-Use Trail Location:
1. Huron Road Multi Use Pedestrian/Bike Trail – WARD 4, 5 - Provide a new 3.0 meter
wide asphalt Pedestrian/Bike Trail along Huron Rd from Strasburg Road to Battler Road.
Including realigning the right hand turn lane at Templewood Drive by removing/replacing
new curb and gutter, road repairs and landscaping.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were downloaded by twenty-three (23) interested parties, and by the
closing date of Thursday July 10, 2014, five (5) tenders had been received.
The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurs with the above recommendation.
The following tenders were received:
Bid Price
410754 Ontario Limited o/a Sousa Concrete Branchton ON $307,175.81 *
Vista Contracting Ltd. Cambridge ON $334,942.17
Brantco Construction Cambridge ON $370,728.70
Steed and Evans Limited St. Jacobs ON $428,000.00
Hardscape Concrete & Interlock Paris ON $472,385.20
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized
when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic
control, alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in-house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this purchase is included
within the approved capital budget. The estimated surplus (E) will be returned to the contributing
funding sources of this project.
Tender T14-045
New Sidewalk / Multi Use Trail
The total budget for all phases of this project is $ 357,278.83
Estimated Cost for this Phase of Work
Tender T14-045 costs, including HST 307,175.81
less: HST rebate on tender (30,554.47)
Net Cost Being Awarded 276,621.34 A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 38,000.00
Total Estimated Cost for this Phase of Work 314,621.34 C
Budget for this Phase of Work
New Sidewalk Account (800405048.CAP) 195,534.30
Huron Rd - Trillium to Fischer Hallman (800407002.CAP) 161,744.53
Total Budget for this Phase of Work 357,278.83 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 42,657.49 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 42,657.49 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services