HomeMy WebLinkAboutFCS-14-130 - T14-049 Lang Crescent (Lancaster St W to Bridgeport Rd ) and Springdale Drive (Lang Cres to Creek) Road Reconstruction
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-07-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 1
DATE OF REPORT: 2014-07-03
REPORT NO.: FCS-14-130
SUBJECT: T14-049 – Lang Crescent (Lancaster St. W. to Bridgeport Rd.) and
Springdale Drive (Lang Cres. to Creek) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-049 – Lang Crescent (Lancaster St. W. to Bridgeport Rd.) and Springdale
Terracon Underground Ltd.,
Drive (Lang Cres. to Creek) Road Reconstruction be awarded to
Brantford, Ontario
at their corrected tendered price of $1,321,534.48, including provisional
items and contingencies of $150,515., plus H.S.T. of $171,799.48, for a total of $1,493,333.96.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Lang Crescent (Lancaster St W to
Bridgeport Rd) and a portion of Springdale Drive. The limits of the project are Lang Crescent
from Lancaster Street West to Bridgeport Road (approximately 830 m) and about 85 m along
Springdale Drive from the intersection of Springdale and Lang Crescent. Funds for construction
have been approved by Council as part of the 2014 budget.
The project involves an upgrade of the watermain to current standards along Lang Crescent,
new storm sewer partly along Lang Crescent and approximately 85 m of Springdale Drive
outletting to the creek, new storm sewer outlet structure to the creek, and carry out roadway
reconstruction and water services replacement along Lang Crescent.
The construction will be carried out in 3 stages that will limit the work to specific areas in order
to minimize the length of disruptions to the entire area. Access to all properties within the
construction area will be maintained as long as possible.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by seven (7) interested parties, and by the closing date of
Thursday June 19, 2014, three (3) tenders were received.
The tenders were reviewed by S. Collie, AECOM Canada Ltd., the City’s Consultant for the
project, and S. Shah, Design Engineer who concur with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Terracon Underground Ltd. Brantford ON $1,492,994.96 $1,493,333.96 *
E & E Seegmiller Limited Kitchener ON $1,717,446.90 $1,728,402.25
J. Weber Contracting Limited Breslau ON $1,816,194.59 $1,816,194.59
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will be returned to the
contributing funding sources of this project.
Tender T14-049
Lang Crescent
The total budget for all phases of this project is $1,775,550.00
Estimated Cost for this Phase of Work
Tender T14-049 costs, including HST 1,493,333.96
less: HST rebate on tender (148,540.41)
Net Cost Being Awarded 1,344,793.55 A
Costs Incurred to Date -
Projected Costs: Staff Time/Material Testing 41,534.35
Total Estimated Cost for this Phase of Work 1,386,327.90 C
Budget for this Phase of Work
Water Utility 486,000.00
Storm Water Utility 88,800.00
Federal Gas Funding 972,000.00
Total Budget for this Phase of Work 1,546,800.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 160,472.10 D
Estimated Surplus/(Deficit) from previous phases (22,075.42)
Total Estimated Surplus/(Deficit) 138,396.68 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services