HomeMy WebLinkAboutFCS-14-129 - T14-063 Filsinger Park Reach 2 Stream Naturalization Project
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2014-07-04
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 8
DATE OF REPORT: 2014-07-03
REPORT NO.: FCS-14-129
SUBJECT: T14-063 – Filsinger Park Reach 2 Stream Naturalization Project
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-063 – Filsinger Park Reach 2 Stream Naturalization Project be awarded to
560789 Ontario Limited o/a R&M Construction, Acton, Ontario
at their tendered price of
$2,046,499.58, including provisional items and contingencies of $422,440., plus H.S.T. of
$320,962.15, for a total of $2,789,901.73.
BACKGROUND:
The Filsinger Park Stream Naturalization Reach 2 project will involve the removal of
approximately 1.3 km of concrete channel with a naturalized stream in the Henry Sturm
Greenway from Victoria Street to Westmount Road and in the Sandrock Greenway from
Fischer-Hallman Road to the confluence with Henry Sturm Greenway. This work is based on
the recommendations of the 2009 Victoria Park Lake Improvements Environmental Assessment
which investigated alternatives to address sediment accumulation and water quality degradation
in the lake. The EA report identified the Upper Henry Sturm Greenway as a significant source
of sediment into Victoria Park Lake. By replacing the concrete channel with a more naturalized
stream, this will allow for sediment to deposit into the floodplain rather than continue to flow into
the lake. Furthermore, there are additional environmental benefits as the well-vegetated stream
will have increased shade and thus help to keep the water cooler, riffles and pools for fish
movement and generally be more visual pleasing and natural looking.
The enhancements that will be undertaken include replacement of two existing pedestrian
bridges, removal of concrete channel and replacement of a naturalized channel, construction of
two small wetlands, trail realignments and a variety of landscaping works.
Some of the woody debris (branches and smaller logs) from the 2013 windstorm will be utilized
in the project as bank protection in the creek.
Construction is anticipated to begin in summer 2014 and be completed in December 2014 with
the potential for final plantings to be completed in spring 2015. Access to the park will be limited
and several trails will have to be closed in order to ensure the public’s safety.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
Website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by fifteen (15) interested parties, and by the closing date of
Thursday June 19, 2014, six (6) tenders were received.
The tenders were reviewed by S. Brown, Stantec Consulting Ltd., the City’s Consultant for the
project, and M. Ryan, Design and Construction Project Manager who concur with the above
recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Bronte Landscaping & Construction Milton ON $2,724,472.94 $2,727,619.99
R&M Construction Acton ON $2,789,901.73 *
Gateman Milloy Kitchener ON $2,999,892.68
Bel-Air Excavating & Grading Ltd. Cambridge ON $3,292,781.01 $3,292,781.02
Tervita Environmental Services Hamilton ON $3,434,909.57 $3,434,909.58
Cambridge Landscaping Inc. Cambridge ON $3,850,927.78 $3,827,736.97
Due to the specialized nature of this work which includes diverting/pumping continuously flowing
water in the creek, dealing with groundwater flow contributions as well as installing engineered
rock as well as log weirs across the creek and a variety of bank protection measures, an
additional proof of ability section was added to the Tender. This proof of ability required the
bidders to provide specific examples of similar type of creek work for at least 3 projects with a
minimum total length of 750 m of channel using natural channel design which was to include
adjustments to pattern, dimension and profile. Furthermore, the Bidder’s Construction Project
Manager was to also have experience on at least 750 m of channel work.
The lowest bid was submitted by Bronte Construction at $2,727,619.99 (corrected from
$2,724,472.94 submitted). Bronte failed to provide all of the information required for the Firm
References and Construction Manager Reference sections required under Section 12B of the
Notice of Tender. The bid was ruled incomplete and rejected.
The next lowest bid was submitted by R & M Construction at $2,789,901.73 (correct as
submitted). R&M provided all of the information required under Section 12B of the Notice of
Tender. The projects met the length requirement and the references were extremely positive.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain
within the project, and will be applied to construction of Reach 1 in 2015.
Tender T14-063
Filsinger Park Stream Naturalization Reach 2
The total budget for all phases of this project is $ 15,821,928.00
Estimated Cost for this Phase of Work
Tender T14-063 2,789,901.73
less: HST rebate on tender (277,508.69)
Net Cost Being Awarded 2,512,393.04 A
Costs Incurred to Date
Projected Costs: Staff Time 100,000.00
Total Estimated Cost for this Phase of Work 2,612,393.04 C
Budget for this Phase of Work
Storm Water Utility 2,836,000.00
Total Budget for this Phase of Work 2,836,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 223,606.96 D
Estimated Surplus/(Deficit) from previous phases 1,036,153.21
Total Estimated Surplus/(Deficit) 1,259,760.17 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services