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HomeMy WebLinkAbout2015-01-08 SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES JANUARY 8, 2015 CITY OF KITCHENER The Safe and Healthy Community Advisory Committee met this date, commencing at 4:00 p.m. Present: Councillor D. Schnider, Ms. N. Bird, Ms. D. Christiaen, Ms. E. Clarke, Ms. J. Nicholls, Ms. L. Roberts, Ms. J. Metzger and Messrs. A. Bieronski, M. Farwell, S. Grande, C. Letizi, D. McKlusky, J. Pelich and W. Rahimi. Staff: Mr. M. Hildebrand, Director of Community Programs and Services Ms. D. Campbell, Manager of Community Resources Centres Ms. D. Saunderson, Committee Administrator Ms. L. Korabo, Committee Administrator WELCOME / INTRODUCTIONS 1. Mr. M. Hildebrand welcomed Committee members and introduced himself and his support role for the current term. A roundtable of introductions followed with all members advising of their interest in applying for appointment to the Safe & Healthy Community Advisory Committee. ELECTION OF CHAIR AND VICE-CHAIR 2. Ms. D. Saunderson, Committee Administrator, opened the floor for nominations for the position of Chair and Vice-Chair. Mr. D. McKlusky nominated Mr. A. Bieronski for the position of Chair. No other nominations were forthcoming. On motion by Mr. D. McKlusky - it was resolved: “That Andrew Bieronski be elected as Chair of the Safe & Healthy Community Advisory Committee for a term expiring December 31, 2015.” Mr. C. Letizi nominated Mr. D. McKlusky for the position of Vice-Chair. No other nominations were forthcoming. On motion by Mr. C. Letizi - it was resolved: “That Doug McKlusky be elected as Vice-Chair of the Safe & Healthy Community Advisory Committee for a term expiring December 31, 2015.” Mr. A. Bieronski then assumed the Chair. ADVISORY COMMITTEE ORIENTATION 3. Ms. D. Saunderson, Committee Administrator, presented an orientation overview entitled ‘Advisory Committee Roles, Responsibilities and Relationships’ which outlined how advisory committees fit within the overall corporate context of the City of Kitchener. Each advisory committee has a term of reference describing its purpose and scope, as well as composition and reporting line. All advisory committees report through one of the three Standing Committees of Council; the Safe & Healthy Community Advisory Committee (SHCAC) reports through the Community and Infrastructure Services Committee, which then forwards its recommendations to Council for final decision. Ms. Saunderson then reviewed meeting protocols, information concerning presentations and delegations before committees, how questions / answers are to be facilitated, debate / discussion and motions / recommendations and the roles of Chair and Vice-chair. The Committee was advised that a Code of Conduct is in place governing the actions of members of Council and Committees. Members will be provided with copies of all relevant documents and policies for their reference. SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES JANUARY 8, 2015 - 2 - CITY OF KITCHENER 2015-2016 WORK PLAN 4. Mr. M. Hildebrand reviewed the Committee’s draft 2015-2016 work plan, circulated with the agenda. Members were advised this draft is a starting point and discussions will be held at upcoming meetings regarding additional items. Items currently listed reflect those activities considered ongoing in nature or that were not completed during the previous committee term. Mr. Hildebrand encouraged members to pass along their thoughts regarding possible work plan items. He then provided a high level overview of each of the listed activities, indicating some include noted milestones while others still require timelines/milestones to be established. He pointed out that some matters will require the establishment of sub-committees and volunteers for these will be requested in future. In response to questions concerning other possible topics that may come to the Committee’s attention, Mr. Hildebrand advised that City Council has requested the Committee’s input concerning a budget request for funding an additional position to assist with implementation of the Volunteer Services Strategy. Other matters may arise during the term and will be brought before the Committee for action or feedback. Finally, Mr. Hildebrand commented on an item currently on hold, relating to the provision of services for homeless individuals between the hours of 3 p.m. – 7 p.m. A gap in service during this timeframe had previously been identified, however, the collaborative efforts of the Region of Waterloo and the YWCA have resulted in a new temporary emergency shelter opening for use by homeless individuals with services being offered beginning at 3 p.m. The previous Committee agreed to list the matter as ‘on hold’ to allow for the monitoring of results of this new initiative and determining if the gap has been effectively dealt with. In conclusion, Mr. Hildebrand commented the Committee needs to ensure it continues to work at a high, strategic level and to aid with the continuation of the previous Committee, suggested that the summary results of work undertaken by the two subcommittees (Inclusion and Neighbourhood Associations) be circulated. For the benefit of new members, it was noted the Committee has capital funds provided which may be used as the Committee deems appropriate. A more detailed presentation on available funds will be provided by staff following the conclusion of Council’s current budget deliberations. NEW BUSINESS 5. Mr. A. Bieronski reviewed the 2015 meeting schedule attached to the agenda and advised that a decision will be required concerning the holding of summer meetings. ADJOURNMENT 6. On motion, the meeting adjourned at 5:05 p.m. L. Korabo Committee Administrator