HomeMy WebLinkAboutCSD-15-003 - 2015 Community Grants
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: January 19, 2015
SUBMITTED BY: Michael May, Deputy CAO, Community Services (519-741-2200,
ext. 7079)
PREPARED BY: Renate Willms, Supervisor, Administration, Community Services
(519-741-2200, ext. 7395); Kathleen Woodcock, Manager, Service
Coordination and Improvement (519-741-2200, ext. 7597); Bob
Cheyne, Supervisor, Athletics (519-741-2200, ext. 7689)
WARD(S) INVOLVED: All
DATE OF REPORT: January 6, 2015
REPORT NO.: CSD-15-003
SUBJECT: 2015 COMMUNITY GRANTS
_____________________________________________________________________________
RECOMMENDATION:
That, subject to final 2015 budget approval, the 2015 budget for Community
Grants Tiers 1 and 2, in kind facility grants and travel assistance grants be set at
$1,995,729 and allocated as follows:
That 2015 Community Grants Tier 1 in the amount of $1,588,860 as outlined in
Appendix A to Report CSD-15-003 be approved for community groups.
That 2015 Community Grants Tier 1 in the amount of $206,218 as outlined in
Appendix B to Report CSD-15-003 be approved for minor sports
organizations.
That the 2015 budget for Community Grants Tier 2 be set at $192,868.
That the 2015 budget for In Kind Facility Grants and Travel Assistance Grants
be set at $7,783.
BACKGROUND:
The community grants budget provides funding for Community Grants Tiers 1 and 2, in
kind facility grants and travel assistance grants. Tiers 1 and 2 grant recommendations
are brought forward annually for Council’s consideration. In kind facility and travel
assistance grants are reviewed and processed by staff upon receipt.
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REPORT:
This report provides a summary of the grant processes and makes recommendations
with respect to 2015 grant allocations and budgets.
Community Grants Tier 1
Community Groups
The City of Kitchener provides a variety of grants to a number of organizations providing
municipal services in the areas of arts and culture, special events, sports and
recreation, and community support and development. The attached Appendix A
identifies those organizations and provides details including 2014 grant amounts, 2015
grant requests and recommended grant allocations for 2015. Grant requests were
reviewed by staff and the recommended increase is 1.25% except for cases where an
additional increase or decrease was deemed as justified and/or uncontrollable.
Tier 1 agreements are in place with each organization which set out City
responsibilities, grantee responsibilities, terms of agreement and clauses regarding
liability, contract termination and inclusivity/access. Agreements are in length from one
to five years, with grant allocations subject to Council approval and budget availability
annually.
Minor Sports Organizations
The City of Kitchener provides grants to minor, non-profit sports organizations who
provide instructional, intramural, recreational, inter-city (competitive) programs and/or
opportunities to Kitchener residents who are 18 years of age or younger. The attached
Appendix B identifies those organizations and provides details including 2014 grant
amounts, 2015 grant requests and recommended grant allocations for 2015.
Minor sport organizations that receive Tier 1 funding from the City of Kitchener have
applied for and met the criteria for affiliation under the City of Kitchener’s Minor Sports
Affiliation Policy I-471. Each organization is reviewed annually by staff to ensure that
these criteria are being met. Grant requests were reviewed by staff and the
recommended increase is 1.25% except for cases where an additional increase or
decrease was deemed as justified and/or uncontrollable.
Tier 1 agreements are in place with each organization which set out City
responsibilities, grantee responsibilities, terms of agreement and clauses regarding
liability, contract termination and inclusivity/access. Agreements are in length from one
to three years, with grant allocations subject to Council approval and budget availability
annually.
Community Grants Tier 2
Community Grants Tier 2 are intended to provide assistance to not for profit
organizations/groups that provide services within the City of Kitchener for the common
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good of residents. Only organizations/groups providing municipal services in the areas
of arts and culture, special events, sports and recreation, and community support and
development are considered for funding.Organizations/groups applying for funding to
the City of Kitchener for the first time or those who have received a Tier 2 grant in
previous years are eligible to apply. Tier 1 organizations are eligible to apply for Tier 2
funding only for one time special projects or events.
A Community Grants Tier 2 Peer and Staff Review Committee, comprised of community
representatives and staff, reviews applications as per a variety of assessment areas
such as community need, organizational capacity, partnership support and financial
analysis. This committee allocates resources within budget availability and makes
recommendations to Council.
The application deadline for 2015 Tier 2 grants was Friday, December 5, 2014. A public
information session was held on November 13, 2014 to provide organizations an
opportunity to become familiar with the grant process and procedures. The Peer and
Staff Review Committee will review applications and make recommendations for 2015
funding within the approved budget. These recommendations will be brought forward for
consideration at the March 30, 2015 Community and Infrastructure Services Committee
meeting.
In Kind Facility/Travel Assistance Grants
The City offers in kind (non cash) facility grants to groups and organizations providing a
specific event to the general public, intended for the common good of Kitchener
residents, in the areas of arts and culture, minor sports and recreation, and community
support and development. In kind facility grants are not intended for ongoing facility
rentals for meetings or programming, but rather for one time special events. The
purpose of in kind facility grants is to waive facility rental fees for events held at City of
Kitchener facilities, to a maximum of $500.Grants are intended to cover rental and staff
costs for a basic set-up.
The travel assistance grant applies to residents of the City of Kitchener, 18 years of age
or under, involved in non-profit minor sports or cultural activities, who have qualified to
compete in sport championships/cultural events. Grants are intended to assist with the
cost of travel to and from the event location only, where round trip travel exceeds 500
kilometers.
In kind facility and travel assistance grant requests are received by staff and processed
upon receipt based on established criteria approved by Council.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Community grants support multiple strategic priorities in the City of Kitchener’s strategic
plan, namely, quality of life, leadership and community engagement, diversity and
dynamic downtown.
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FINANCIAL IMPLICATIONS:
The 2015 budget recommended for Community Grants Tiers 1 and 2, in kind facility and
travel assistance grants is $1,995,729, representing a 1.75% increase over 2014.This
report recommends that the budget be allocated as outlined in the chart below.
Community$1,573,470 $1,573,470$1,588,8601%$15,390 Refer to Appendix
Grants Tier 1 A for details.
(Community
Groups)
Community$203,672 $203,672$206,2181.25%$2,546 Refer to Appendix
Grants Tier 1 B for details.
(Minor Sports
Organizations)
Community$175,595$1,0841$176,679$192,8689.16%$16,189 Tier 2 grant
Grants Tier 2 (staffallocation varies
recommenannually as
dation)amount allotted to
this funding
($181,766source is balance
approvedremaining after
by Council) other grant
sources have
been allocated
their amounts.
2015 Tier 2 grant
recommendations
will be brought
forward at the
March 30, 2015
CISC meeting.
Community$10,980 -$11,0841-$104 0n/an/a Grant
Grants Tier 3 discontinued in
2014.
In Kind Facility/ $7,687 $7,687$7,7831.25%$96 Grants are
Travelevaluated and
Assistance processed by staff
Grantsbased on
established
criteria approved
by Council.
Creative$46,000 -$46,000200n/an/a
Enterprise
Initiative
TOTAL $2,017,404 -$56,000$1,961,404$1,995,7291.75%$34,325
Restatements:
1 Tier 3 grant program discontinued in 2014; $10,000 transferred to Festival of Neighbourhoods capital grant;
$980 transferred to Tier 2 grant allocation.
2 CEI grant transferred to Economic Development in 2014.
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Staff received appeals from four organizations who will speak to their grant request at
the January 19 CISC meeting, as follows:
2015 Grant 2015 Grant
AmountAmount
OrganizationRequestedRecommended Appeal Amount
Take Back the Night March $642$425 $217
Committee
House of Friendship, Chandler $50,568$28,872 $21,696
Mowat Community Program
Homer Watson House & $218,699$217,091 $1,608
Gallery
Kitchener Blues Community $59,517$40,011 $19,506
Inc.
Total Value of Appeals $43,027
Unless funded from other sources, any additional grant amounts approved for Tier 1
organizations from the community grants budget will reduce the 2015 Tier 2 grant
allocation accordingly (i.e. if the above appeals are approved at the funding levels
requested, the Tier 2 allocation will be reduced from $192,868 to $149,841).
Staff has received 61 applications for 2015 Tier 2 funding, for a total request of
$422,825. As noted earlier in the report, Tier 2 grant recommendations will be brought
forward for consideration at the March 30 CISC meeting.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
Tier 1 grant recipients were informed of the department’s recommendations for 2015
grant allocations and were given the opportunity to attend the January 19, 2015
Community and Infrastructure Services Committee meeting to speak to their grant
requests.
The Tier 2 grant process was advertised on the City’s website, in the City’s Leisure
magazine and in Kitchener Post. Previous Tier 2 grant recipients were also sent
information regarding the Tier 2 grant process, as were all Tier 1 grant groups.
ACKNOWLEDGED BY: Michael May, Deputy CAO, Community Services
Attachments: Appendix A: 2015 Community Grants Tier 1 - Community Groups
Appendix B: 2015 Community Grants Tier 1 - Minor Sports Organizations
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NOTES
RECOMMENDED
DECREASE
$ INCREASE/
RECOMMENDED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
RECOMMENDED
GRANT
2015 TYPE OF
RECOMMENDATION
RANT2015 G
REQUESTED
DECREASE
$ INCREASE/
REQUESTED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
GRANT REQUEST
2015 TYPE OF
REQUEST
RANT2015 G
otherwise)
(cash unless noted
GRANT APPROVED
2014 TYPE OF
APPROVED
RANT2014 G
ORGANIZATION
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NOTES
RECOMMENDED
DECREASE
$ INCREASE/
RECOMMENDED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
RECOMMENDED
GRANT
2015 TYPE OF
RECOMMENDATION
RANT2015 G
REQUESTED
DECREASE
$ INCREASE/
REQUESTED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
GRANT REQUEST
2015 TYPE OF
REQUEST
RANT2015 G
otherwise)
(cash unless noted
GRANT APPROVED
2014 TYPE OF
APPROVED
RANT2014 G
ORGANIZATION
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NOTES
RECOMMENDED
DECREASE
$ INCREASE/
RECOMMENDED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
RECOMMENDED
GRANT
2015 TYPE OF
RECOMMENDATION
RANT2015 G
REQUESTED
DECREASE
$ INCREASE/
REQUESTED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
GRANT REQUEST
2015 TYPE OF
REQUEST
RANT2015 G
otherwise)
(cash unless noted
GRANT APPROVED
2014 TYPE OF
APPROVED
RANT2014 G
ORGANIZATION
2 - 8
NOTES
RECOMMENDED
DECREASE
$ INCREASE/
RECOMMENDED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
RECOMMENDED
GRANT
2015 TYPE OF
RECOMMENDATION
RANT2015 G
REQUESTED
DECREASE
$ INCREASE/
REQUESTED
DECREASE
% INCREASE/
otherwise)
(cash unless noted
GRANT REQUEST
2015 TYPE OF
REQUEST
RANT2015 G
otherwise)
(cash unless noted
GRANT APPROVED
2014 TYPE OF
APPROVED
RANT2014 G
ORGANIZATION
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