HomeMy WebLinkAboutFCS-15-009 - P14-079 Waterworks Repair ServicesStaff Report
rTC.� tr R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -01 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519 - 741 -2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2015 -01 -14
REPORT NO.: FCS -15 -009
SUBJECT: P14 -079 Waterworks Repair Service
RECOMMENDATION:
That Proposal P14 -079 Waterworks Repair Service, be awarded to J. Weber Contracting
Limited, Breslau, Ontario, based on the hourly rates, for one (1) year with an option to
renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The City of Kitchener operates and maintains over 800 km of watermain, 7,200 water valves
and 4,000 hydrants. The infrastructure is aging and despite an accelerated replacement
program, watermain breaks continue to occur frequently over the winter months. Frost moving
deep into and leaving the ground causes pipes to shift and already weak /aging pipes will break.
The 5 -year average is 95 breaks per year, with the majority occurring over the winter months.
There were 94 watermain breaks in the first 3 months of 2014 due to the weather. The increase
in the winter 2013/14 breaks was largely due to the uncommonly cold winter that was
experienced.
Availability of safe drinking water is a necessity, which is often taken for granted until it is
unavailable. Kitchener Utilities strives to restore safe drinking water as soon as possible to
affected residents. This means completing watermain /valve repairs in a timely fashion. This
work is typically completed by Kitchener Utilities staff, but in some cases additional resources, in
the form of contracted services, are required in order to ensure Kitchener Utilities staff are not
working excessive hours and that the City is complying with provincial Hours of Service
regulations and the City of Kitchener Hours Service policy.
REPORT:
Proposals were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by ten (10) interested parties and by the closing date of Friday November 21, 2014, six (6)
proposals had been received.
The following proposals were received:
J. Weber Contracting Limited
Network Sewer & Watermain Limited
Steed & Evans Limited
Sierra Construction (Woodstock) Limited
Amico Infrastructures (Oxford) Incorporated
41075 Ontario Limited o/a Sousa Concrete
The proposals were rated on the following criteria:
• Labour rates
• Equipment and materials
• Company capacity
• Response times
Breslau ON *
Cambridge ON
St. Jacobs ON
Woodstock ON
Cambridge ON
Branchton ON
The proposal was based on fixed hourly evening rates on an estimated representative sampling
of 40 watermain repairs per year.
The estimated annual spend based on evening hourly rates and 40 breaks per year (not
including material) is $248,400. The City's estimated annual spend for material is $318,758.
The actual spend will depend on the level of activity throughout the term of the contract.
The tender was reviewed by A. Mick, Utilities Engineer, T. Gaber, Manager of Utilities, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from the water utility operating budget.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
1.H. -2
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services