HomeMy WebLinkAboutFCS-15-011 - E14-117 Consultant Services - Pioneer Drive Bridge RehabilitationStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -01 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 4
DATE OF REPORT: 2015 -01 -09
REPORT NO.: FCS -15 -011
SUBJECT: E14 -117 — Consultant Services — Pioneer Drive Bridge
Rehabilitation
RECOMMENDATION:
That Expression of Interest E14 -117 — Consultant Services — Pioneer Drive Bridge
Rehabilitation, be awarded to CIMA, Burlington, Ontario at their estimated fee of $66,693.,
including contingencies of $6,063., plus H.S.T. of $8,670.09, for a total of $75,363.09,
based on a satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
The Pioneer Drive Bridge is a structure spanning Schneider Creek on Pioneer Drive,
approximately 300m west of Homer Watson Boulevard. The structure was originally built in
1976. All bridges owned by the City are inspected every two years in accordance with
provincial legislation. As a result of the most recent inspections, rehabilitation work has been
recommended on this structure to avoid further deterioration and maintain the bridge in a safe
operating condition. The recommended work includes rehabilitation of the concrete deck,
conversion of the abutments to a semi - integral system, repair and /or replacement of the parapet
walls and railings, repairs to the girders, sealing of cracks on the abutments and retaining walls,
and embankment/slope repair. In order to complete the design and contract administration for
the work, an engineering consultant is required with experience in bridge rehabilitation. The
construction work is anticipated to be completed in the 2015 construction season.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services /Consultants, a Consultant's Review Committee was established
consisting of S. Shah, Design Engineer, C. Spere, Manager Engineering Construction, L.
Stecho, Supervisor of Purchasing and L. Gordon, Director of Supply Services.
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Expressions of interest were requested from four (4) known parties, and by the closing date of
Monday December 15, 2014, four (4) responses had been received.
The review committee met on Monday December 22, 2014 to review the submissions and
elected to award the project to CIMA, Burlington, Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications and Expertise
• Variety and Quality of Disciplines In House / In Consortium
• Past Performance
• Knowledge of the City (re: this area)
• Amount of City Work Completed in the Past
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Kitchener ON
CIMA Burlington ON
K. Smart Associates Ltd. Kitchener ON
MuirTech Inc. Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized
when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in
support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic
control, alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in -house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit
is within the budget allowance (B) provided within the budget. Funding for this purchase is included
within the approved capital budget. The estimated surplus (E) will remain in the account for the
construction phase.
Expression of Interest E14 -117
Pioneer Drive Bridge Rehabilitation
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Expression of Interest E14 -117 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Federal Gas Tax Reserve
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
COMMUNITY ENGAGEMENT:
$ 567,000.00
75,363.09
(7,496.29)
67,866.80 A
19,578.00
87,444.80 C
111,000.00
111,000.00 B
23,555.20 D
23,555.20 E
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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