HomeMy WebLinkAboutFCS-15-016 - Q14-037 Pavilion Construction - Knollwood ParkStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -01 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Rudy Kruppa, Buyer, 519 - 741 -2200 ext.7217
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014 -01 -13
REPORT NO.: FCS -15 -016
SUBJECT: Q14 -037 Pavilion Construction — Knollwood Park
RECOMMENDATION:
That Quotation Q14 -037 Pavilion Construction — Knollwood Park, be awarded to Dakon
Construction Ltd., Waterloo, Ontario, at their adjusted price of $45,620., plus H.S.T. of
$5,930.60, for a total of $51,550.60.
BACKGROUND:
In 2012, the City of Kitchener engaged the community surrounding Knollwood Park regarding a
park rehabilitation project, scheduled and completed in 2013. Through the consultation process
the local neighbourhood association of the Auditorium planning community expressed a desire
for a shade structure to provide an outdoor meeting venue and become a node within the park.
Introducing a shade structure was well beyond the scope of the park rehabilitation budget and
atypical of neighbourhood park developments. As a result the proposal was deferred until
proper funding was available.
In early 2014, through local fundraising ($12,000), grants through the City of Kitchener (Festival
of Neighbourhoods ($10,000) and the Kitchener Rangers ($25,000), the Auditorium
Neighbourhood Association was able to establish a budget of $47,000 for the construction of a
pavilion. The pavilion was designed by an architect local to the neighbourhood to meet City of
Kitchener standards and project to the above budget.
The quotations were reviewed by Mark Parris, Landscape Architect and Dave Thompson,
Architect, who concur with this recommendation.
REPORT:
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by seventeen (17) interested parties and by the closing date of Friday August 15,
2014, five (5) quotations had been received.
1xi. - 1
The following quotations were received:
Bid Price (incl. HST)
Talford Contracting & Construction Freelton ON $ 62,573.25
Dakon Construction Ltd. Waterloo ON $ 65,201.00
Sax Construction Inc. Kitchener ON $ 69,269.00
KMA Contracting Inc. Guelph ON $ 84,687.85
Beitz Construction Innovation Guelph ON $111,621.40
The low bid submitted by Talford Contracting & Construction, failed to provide all of the
quotation requirements and was therefore deemed non - compliant and rejected based on the
following areas:
1. The bid did not provide the working days in which they would agree to commence work
or the number of working days in which they would complete the work.
2. The bid did not provide an alternate price on Endicott Medium Ironspot #6 Modular brick,
as requested.
3. The bid did not provide a list of sub - contractors.
The second low bidder, Dakon Construction, was contacted to negotiate and establish a price
within the Neighbourhood Association's budget. The result was an agreement amongst the City,
design architect and Dakon Construction to replace all proposed masonry work with structural
steel columns resulting in an adjusted bid price of $51,550.60 (including HST).
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1xi. -2
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this project
has been raised by the Neighbourhood Association. The estimated surplus (D) will remain in
the account for future use by the Neighbourhood Association.
Financial Summary for Quotation Q14 -037
Knollwood Park Pavilion
Estimated Cost
Tender Q14 -037 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs
Estimated Cost
Budget for this Phase of Work
Estimated Surplus /(Deficit) (B - C)
COMMUNITY ENGAGEMENT:
51,550.60
(5,127.69)
46,422.91 A
46,422.91 C
47,000.00 B
577.09 D
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1xi. -3