HomeMy WebLinkAboutFCS-15-020 - P14-098 Electrical ServicesStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -01 -26
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519 - 741 -2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015 -01 -16
REPORT NO.: FCS -15 -020
SUBJECT: P14 -098 Electrical Services
RECOMMENDATION:
That Proposal P14 -098 Electrical Services, be awarded to Miller's Electric Limited,
Kitchener, Ontario, and Harold Stecho Electric Limited, Kitchener, Ontario, for one (1)
year, with an option to renew for two (2) additional one -year terms.
BACKGROUND:
This proposal is based on fixed hourly and material rates and on the contractors' capacity to
service the City. Actual spend will depend on the level of activity throughout the term of the
contract.
The City retains two (2) electrical contractors to provide services where staff does not have the
capacity or where work requires special equipment or certifications.
The average annual spend over the past three (3) years was $292,197.49
REPORT:
This Proposal was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Proposal documents were
downloaded by thirty (30) interested parties, and by the closing date of Friday January 9, 2015,
six (6) proposals had been received.
The following proposals were received:
All Phase Electrical Services
Burlington ON
Little Electric Incorporated
Cambridge ON
Miller's Electric Limited
Kitchener ON
Motion Electrical Contracting Limited
Fergus ON
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Stanson Electric Incorporated Kitchener ON
Harold Stecho Electric Limited Kitchener ON
The proposal was reviewed by J. Edmondson, Manager Facilities Management, who concurs
with the above recommendation.
The proposals were rated on the following criteria
• Labour
• Equipment and materials
• Company capacity
• Response times
• Warranty
The price for service has increased 6% from the previous contract.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Electrical services is an on -going maintenance, repair and operational requirement with funding
provided from various operational accounts.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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