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HomeMy WebLinkAboutCouncil - 2015-01-26Kell] I:N10khIlki Lei I *? JANUARY 26, 2015 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. 1. COMMENCEMENT — The meeting began with the singing of "O Canada" by the Kitchener Sparks, Brownies, Guides and Pathfinders Choir. 2. MINUTES — On motion by Councillor S. Marsh, the minutes of the regular meeting held December 15, 2014 and special meetings held January 5, 19 & 20, 2015 as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - 4. COMMUNICATIONS REFERRED TO FILE — NIL 5. PRESENTATIONS — NIL 6. DELEGATIONS — 6.a. Waterloo Federation of Agriculture Mr. Jeff Stager, Past President, Waterloo Federation of Agriculture, provided an overview of the Federation's activities throughout Waterloo Region. He circulated for Council's reference copies of a magazine entitled "The Real Dirt on Farming." 6.b. Snow Removal Mayor B. Vrbanovic called Mr. Jeffrey Beckner forward to address Council regarding snow removal, listed as Item 6.b on the Council agenda; however, Mr. Beckner was not in attendance at the meeting. 6.c. Food Truck By -law Council was in receipt this date of alternative wording for Sections 18a), 18b) and Section 20 of the draft Food Truck By -law. Mr. D. Chapman, Deputy CAO - Finance and Corporate Services, advised that the existing Food Truck By -law will expire as of February 28, 2015 and, in order to continue licensing food trucks, staff intends to bring forward a new by -law for consideration at the February 9, 2015 Council meeting. He reviewed the recommended alternative wording for Sections 18a), 18b) and Section 20, highlighting the differences between them and what was proposed in Section 3 of Finance and Corporate Services Department Report FCS -15 -003. He stated that the proposed changes are intended to replace Paragraph 1 of Clause 4 of the Finance and Corporate Services Committee report (January 19, 2015). He noted the changes for Section 20 to reduce the distance separation of food trucks to buildings from 20m to 10m addresses the request outlined in the fourth bullet point of Clause 4 of the Committee Report; which would thereby be redundant if the alternative wording is approved by Council. Mr. Tyson Reiser, Cafe Pyrus, addressed Council with regards to the proposed Food Truck By -law. He questioned the value of the survey conducted by the Downtown Kitchener Business Improvement Association (DKBIA), which indicates that 76% of area businesses would not be negatively affected by food trucks operating in the Downtown. He commented that the survey was not representative of area businesses as only 87 responses were received from the over 700 members of the DKBIA. He expressed concerns with the operation of food trucks in Carl Zehr Square, noting that they are provided with free tables, washrooms and live entertainment. He stated that while he is willing to compete with food trucks based on menu options, being given free access to an area with substantial pedestrian traffic creates an inherent inequity in that competition. He suggested if food trucks have the ability to draw foot traffic, the City should utilize this by disbursing them throughout the Downtown; thereby increasing awareness of area businesses. COUNCIL MINUTES JANUARY 26, 2015 - 8 - CITY OF KITCHENER Mayor B. Vrbanovic called Messrs. Ben Sepher, Jack Bugajski and Aziz Kanji forward as they had registered as delegations to speak on this matter; however, none of those individuals were in attendance at the meeting. Ms. Catherine Bischoff, GoGo Mart, circulated to Council a copy of correspondence, which outlines her concerns with the operation of food trucks in Downtown Kitchener. She highlighted challenges as the proprietor of a quick -serve business which operates on slim profit margins, locked in leases, ever - increasing operating expenses, employing staff, paying for parking as well as taxes. She indicated that GoGo Mart experiences a 10% to 15% loss in revenue on days when food trucks are operating in the Downtown. She encouraged Council to maintain the existing special food truck events or to have intermittent food truck days. Questions were raised regarding the level of consultation that was undertaken with quick -serve food businesses in the Downtown. Mr. Chapman advised that it was always staffs' intent to undertake a two -phase approach with respect to this matter. He stated that the first phase was a survey conducted by the DKBIA and the second is a facilitated meeting with staff, BIAs, food truck operators and area businesses. On motion by Councillor S. Davey, seconded by Councillor J. Gazzola, Clause 4 of the Finance and Corporate Services Committee report (meeting of January 19, 2015) was brought forward for consideration incorporating the alternative wording for Sections 18a), 18b) and Section 20 of the draft Food Truck By -law. A motion was brought forward by Councillor P. Singh, seconded by Councillor J. Gazzola, to amend Section 18a) by removing the specific reference to Carl Zehr Square and replacing it with an examination of potential food truck locations in the Downtown. Mr. Chapman advised that staff intend to report back on an examination of opportunities for additional food truck locations in the Downtown prior to May 2015. He noted this would effectively meet the objectives of the proposed amendment. Accordingly, Councillor Singh agreed to withdraw his motion. Councillor K. Galloway - Sealock requested clarification regarding the necessity of the bullet point in Clause 4 relating to food truck events at Carl Zehr Square. Mr. Chapman acknowledged that the bullet point could be considered redundant as the proposed changes to Sections 18a) and 18b) would effectively achieve the same results. Several members expressed concern with approving changes to the Food Truck By -law prior to receiving the outcome of the proposed stakeholder engagement. A motion was brought forward by Councillor S. Marsh, seconded by Councillor J. Gazzola, to defer consideration of the proposed changes to Sections 18a) and 18b) of the draft Food Truck By -law, pending the completion of the stakeholder engagement prior to the end of May 2015. Councillor Marsh's deferral motion was then voted on and was Carried. Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That Clause 4 on the Finance and Corporate Services Committee (meeting of January 19, 2015) report be approved, as amended." Carried. Councillor P. Singh left the meeting. 6.d. Tenders Mr. Larry Gordon, Director of Supply Service, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. Questions were raised regarding Proposal P14 -079 (Waterworks Repair Service), listed as Item B.1.ii on the Committee of the Whole agenda. Mr. H. Gross, Director of Engineering, agreed to provide a COUNCIL MINUTES JANUARY 26, 2015 - 9 - CITY OF KITCHENER cost comparison of waterworks repaired using City staff and material versus resources provided by contractors. Councillor Y. Fernandes inquired if the consulting services for the Pioneer Drive road resurfacing could be combined with the work being undertaken in Expression of Interest E14 -117 (Consultant Services - Pioneer Drive Bridge Rehabilitation), listed as Item B.1.iv on the Committee of the Whole agenda. Mr. Gross responded that Pioneer Drive bridge rehabilitation and the road resurfacing required separate consulting services due to the nature and timing of the work. A motion was brought forward by Councillor Fernandes to defer consideration of Expression of Interest E14 -117 for one year to explore the potential for the road resurfacing and bridge rehabilitation to be completed concurrently; however, it failed to receive a seconder and was not considered. Questions were raised regarding Expression of Interest E14 -108 (Consultant Services - Breithaupt / Major Streets Reconstruction), listed as Item B.1.vii on the Committee of the Whole agenda. In response, Mr. Gross agreed to circulate additional information to Council highlighting how often electrical contractors are utilized. At the request of Councillor Fernandes, it was agreed that Expression of Interest E14 -117 would be voted on separately. Moved by Councillor B. loannidis Seconded by Councillor Y. Fernandes "That Expression of Interest E14 -117 — Consultant Services — Pioneer Drive Bridge Rehabilitation, be awarded to CIMA, Burlington, Ontario at their estimated fee of $66,693., including contingencies of $6,063., plus H.S.T. of $8,670.09, for a total of $75,363.09, based on a satisfactory contract being negotiated and an upset fee being established." Carried. Moved by Councillor B. loannidis Seconded by Councillor Y. Fernandes "That Proposal P14 -099, Plumbing Services, be awarded to Dave Hurst Plumbing & Heating Inc., Kitchener, Ontario, and Nelco Mechanical Limited, Kitchener, Ontario, at their proposed rates, for a one (1) year period, with an option to renew for two (2) additional one (1) year terms." -and - "That Proposal P14 -079 Waterworks Repair Service, be awarded to J. Weber Contracting Limited, Breslau, Ontario, based on the hourly rates, for one (1) year with an option to renew for two (2) additional twelve (12) month terms." 951ii eE "That Expression of Interest E14 -104 — Consultant Services — Cherry Street Reconstruction (West End to Strange Street), be awarded to Meritech Engineering, Cambridge, Ontario at their estimated fee of $131,666.45, including contingencies of $11,969.68 plus H.S.T. of $17,116.64, for a total of $148,783.09, based on a satisfactory contract being negotiated and an upset fee being established." -and - "That Tender T14 -112 Picnic Structure — Kiwanis Park, be awarded to Dakon Construction Ltd., Waterloo, Ontario at their tendered price of $176,319., plus H.S.T. of $22,921.47, for a total of $199,240.47." EFFI E COUNCIL MINUTES JANUARY 26, 2015 -10- CITY OF KITCHENER "That Quotation Q14 -037 Pavilion Construction — Knollwood Park, be awarded to Dakon Construction Ltd., Waterloo, Ontario, at their adjusted price of $45,620., plus H.S.T. of $5,930.60, for a total of $51,550.60." EFFI E "That Expression of Interest E14 -108 — Consultant Services - Breithaupt Street and Major Street Reconstruction, be awarded to MTE Consultants Inc., Kitchener, Ontario at their estimated fee of $225,945.73, including contingencies of $20,540.52 plus H.S.T. of $29,372.94, for a total of $255,318.67, based on a satisfactory contract being negotiated and an upset fee being established." -and - "That Proposal P14 -098 Electrical Services, be awarded to Miller's Electric Limited, Kitchener, Ontario, and Harold Stecho Electric Limited, Kitchener, Ontario, for one (1) year, with an option to renew for two (2) additional one -year terms." Carried. Dangerous Dog Designation Appeal Mr. Ricardo James was in attendance regarding the Dog Designation Appeal Committee recommendation to uphold the Dangerous Dog Designation applied to his dog, listed as Item B.2 on the Committee of the Whole agenda this date. Mr. James requested the removal of condition (i) of the Designation requiring a warning sign to be displayed at the entrance of his dwelling. He explained that although he is willing to comply with the conditions of the Designation, having a Dangerous Dog sign posted on his door is not desirable. In response to questions, Mr. James acknowledged that during the Appeal Hearing he was in agreement with the conditions applied by the Committee, but is concerned about the negative perception caused by having a "Dangerous Dog" sign. He confirmed that he would be satisfied with a "Beware of Dog" sign. On motion by Councillor Y. Fernandes, seconded by Councillor S. Marsh, the Dog Designation Appeal Committee recommendation as outlined in Finance and Corporate Services Committee report FCS -15 -019 (D. Livingstone) was brought forward, with a revision to condition (i) to require a "Beware of Dog" sign. A motion was brought forward by Councillor J. Gazzola, seconded by Councillor Z. Janecki, to amend Councillor Fernandes' motion to require the standard warning sign that is used for dogs that have been designated as being dangerous. Councillor Gazzola's amendment was then voted on and was Carried on a recorded vote with Mayor B. Vrbanovic and Councillors S. Marsh, J. Gazzola, D. Schnider, Z. Janecki, F. Etherington, and K. Galloway - Sealock voting in favour; and, Councillors Y. Fernandes, S. Davey and B. loannidis voting in opposition. Councillor P. Singh was absent for this portion of the meeting and accordingly did not vote. Moved by Councillor Y. Fernandes Seconded by Councillor S. Marsh "That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Ricardo James, wherein the Committee hereby confirms the Dangerous Dog Designation applied to his dog `Jeezy' by the Kitchener - Waterloo and North Waterloo Humane Society and assigns the conditions for keeping of said dog, be ratified and confirmed." Carried Unanimously on a recorded vote by all members present. M11110919 1khIkh111 a1:11:111111: 1:111i]: i& ISaIki Fill ki I: yz1ve1ki UX91910li7:7e'llIA&1l:11:1►U[y *1 Moved by Councillor S. Davey Seconded by Councillor J. Gazzola COUNCIL MINUTES JANUARY 26, 2015 - 11 - CITY OF KITCHENER "That the report of the Finance and Corporate Services Committee (meeting of January 5, 2015) be adopted." In reference to the fourth item listed under Financial Planning on the Committee report, Councillor J. Gazzola requested that complete continuity schedules for reserves in 2014 be provided to supplement the 2015 information that has already been circulated to Council. The Committee report was then voted on and was Carried. 7. COMMITTEE REPORTS — FINANCE AND CORPORATE SERVICES Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the report of the Finance and Corporate Services Committee (meeting of January 12, 2015) be adopted." Mayor B. Vrbanovic noted that the introductory paragraph of the Committee report should refer to the Capital Budget and not the Operating Budget. The Committee report was then voted on and was Carried. 7. COMMITTEE REPORTS — FINANCE AND CORPORATE SERVICES Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the report of the Finance and Corporate Services Committee (meeting of January 19, 2015) be adopted." Carried. 7. COMMITTEE REPORTS — AUDIT COMMITTEE Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the report of the Audit Committee be adopted." Carried. M11110K91khIkhl11 a1:11:1111110 :11li1:i &IM9191khIkh Lei ki 111 Wail ki U7 1ki 1a:7eF -19:11L "ILI]NA&I:11:1,U[y *y Moved by Councillor B. loannidis Seconded by Councillor F. Etherington "That the report of the Community and Infrastructure Services Committee be adopted." Councillor P. Singh re- entered the meeting at this time. At the request of Councillor J. Gazzola, it was agreed the Tier 1 Community Grant allocation to the House of Friendship, as outlined in Paragraph 2 of Clause 2 of the Committee report, would be voted on separately. The Committee report was then voted on clause by clause. Clause 2, Paragraph 2 — Carried. Balance of report — Carried. 8. UNFINISHED BUSINESS — NIL COUNCIL MINUTES JANUARY 26, 2015 -12- CITY OF KITCHENER 9. NEW BUSINESS — 9.a. Parking in School Zones Councillor B. loannidis gave notice that he would introduce a motion for consideration this date to direct staff to work with all relevant stakeholders to develop possible solutions to improve and promote pedestrian safety and reduce neighbourhood traffic congestion in school zones. Questions were raised as to the possibility of having staff report back on this matter sometime in May / June 2015. Mr. H. Gross, Director of Engineering, agreed to consult with Transportation Planning staff as to the timelines with which information could be provided to Council. At the request of Councillor Y. Fernandes, it was agreed that school bus operators would be added to the list of relevant stakeholders. Moved by Councillor B. loannidis Seconded by Councillor K. Galloway- Sealock "WHEREAS the lack of available on -site parking at schools results in adverse parking conditions and places a strain on neighborhoods due to traffic volume during student arrival and dismissal times; and, WHEREAS increased traffic volume in school zones has resulted in complaints from area residents regarding blocked driveways and unsafe street congestion; and, WHEREAS area residents request By -law Enforcement staff to attend these locations to issue tickets, which does not necessarily address the underlying issues; and, WHEREAS the orderly movement of vehicular and pedestrian traffic in school zones involves not only the City of Kitchener, but also the Region of Waterloo and local area school boards; THEREFORE BE IT RESOLVED that Transportation Services staff undertake a review of similar strategies utilized by other municipalities to improve safety, pedestrian and traffic movement in school zones; BE IT FURTHER RESOLVED that staff be directed to engage the Waterloo Region District School Board and Waterloo Catholic District School Board, the Region of Waterloo, Waterloo Regional Police, school bus operators and any other relevant stakeholders to develop possible solutions to improve and promote pedestrian safety and reduce neighbourhood traffic congestion in school zones; and, BE IT FINALLY RESOLVED that copies of this motion be circulated to the Regional Municipality of Waterloo, Waterloo Regional Police and the local area school boards." Carried Unanimously on a recorded vote. 10. QUESTIONS AND ANSWERS — Councillor J. Gazzola requested that actuals be provided as to the financial benefit afforded to Kitchener Minor Hockey in relation to the preferred ice rental rate agreement. Mr. M. May, Deputy CAO - Community Services, advised the requested information could potentially be provided as part of the year end variance report that is anticipated to come forward in March 2015. He added that depending upon the complexity of acquiring the information, it may be necessary to circulate it at a later date. At the request of Councillor Z. Janecki, Mr. J. Willmer, CAO, agreed to circulate additional information as to the intent of the report coming forward in April 2015 regarding the review of the City's sidewalk policies. 11. BY -LAWS (FIRST READING) — Council agreed to the request of Mr. C. Goodeve, Deputy City Clerk, to add an additional by -law for three readings this date to assume certain lands within the City of Kitchener as a public highway. COUNCIL MINUTES JANUARY 26, 2015 -13- CITY OF KITCHENER Moved by Councillor B. loannidis Seconded by Councillor P. Singh "That leave be given the Mover and Seconder to introduce the following by -laws, namely: a. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. b. Being a by -law to provide for a 2015 Interim Tax Levy and for the payment of 2015 Interim Taxes. C. Being a by -law to authorize the borrowing for current expenditures in 2015. d. To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. e. To further amend By -law No 12008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. f. To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. g. To confirm all actions and proceedings of the Council. h. Being a by -law to assume certain lands within the City of Kitchener as a public highway. and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. 12. COMMITTEE OF THE WHOLE - On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor B. Vrbanovic appointed Councillor S. Marsh as Chair. On motion, the Council rose from the Committee of the Whole and Mayor B. Vrbanovic occupied the Chair. Moved by Councillor S. Marsh Seconded by Councillor Y. Fernandes "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. 14. BY -LAWS (THIRD READING) - Moved by Councillor B. loannidis Seconded by Councillor P. Singh "That the by -laws be given third reading, namely: a. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. (By -law No. 2015 -005) COUNCIL MINUTES JANUARY 26, 2015 -14- CITY OF KITCHENER b. Being a by -law to provide for a 2015 Interim Tax Levy and for the payment of 2015 Interim Taxes. (By -law No. 2015 -006) C. Being a by -law to authorize the borrowing for current expenditures in 2015. (By -law No. 2015 -007) d. To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. (By -law No. 2015 -008) e. To further amend By -law No 12008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By -law No. 2015 -009) f. To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. (By -law No. 2015 -010) g. To confirm all actions and proceedings of the Council. (By -law No. 2015 -011) h. Being a by -law to assume certain lands within the City of Kitchener as a public highway. (By -law No. 2016 -012) be taken as read a third time, be finally passed and numbered serially by the Clerk. Carried. On motion, the meeting adjourned at 10:30 p.m. MAYOR CLERK COUNCIL MINUTES JANUARY 26, 2015 -15- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 5, 2015) — That staff be directed to report and / or take appropriate action on the following matters arising from the January 5, 2015 special Finance and Corporate Services Committee meeting relative to the 2015 Operating Budget, as outlined in the chart below: ,,Division fop'ic Action Household Provide the BMA tax comparison for executive Comparisons homes. Provide a link to Financial Information Return Budget comparators (FIR) with benchmarking data to show service comparators. Ten Year Rate Provide 10 year projection with estimated FINANCIAL Projection Assessment Growth Represented at 1% and PLANNING review Base Inflation Rate at 2 %. Reserves Provide Reserve Schedules that show revenue and expense activities. Tax Customer Provide number of tax customers (similar to comparison number of water /gas customers) Provide a report to Community & Infrastructure Services Committee exploring Special Events how Special Events can support ECONOMIC Neighbourhood Associations and Groups with DEVELOPMENT festivals outside of the Downtown. Downtown Provide an update on what is happening regarding retail business attraction. • Provide a summary of the contributions of the other area Municipalities and Townships to the Waterloo Region Waterloo Regional Economic Development Corporation CAO Economic (WREDC) (Canadian Technology ADMINISTRATION Development Triangle). Corporation • Provide more information about what benefit the WREDC provides to Kitchener. • Obtain comments in writing Region's position on providing additional funding required for the WREDC. Obtain Feedback from Safe & Healthy Volunteer Resources Communities Advisory Committee's feedback regarding SI 06 (Improve the City's Ability to COMMUNITY Engage Volunteers in the Community). PROGRAMS & Provide detailed statistics and report on the SERVICES Leisure Access Card past 5 years Leisure Access Card Program Program usage, actual costs and rationale for the program. COUNCIL MINUTES JANUARY 26, 2015 -16- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 5, 2015) – (Cont'd) (Cont'd) FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 12, 2015) – That staff be directed to report and / or take appropriate action on the following matters arising from the January 12, 2015 special Finance and Corporate Services Committee meeting relative to the 2015 Capital Budget, as outlined in the chart below: - Division Topic Action • Provide the dollar value of the assets held Final Budget Package Issue Final Budget Day package to Council by by the Golf courses. February 17, 2015. • Provide the amount of the original debt ENTERPRISE Golf issued for the golf courses. Final Budget Package package outlining major changes from • Provide a comparison of Kitchener's operating and capital budgets. membership to other municipal courses. Provide listing of capital closeouts and an PLANNING • Provide how much of the water and updated Existing Capital Balances listing as at sanitary rate increases are attributed to WATER & SANITARY UTILITY Water / Sanitary the Region of Waterloo. • Provide different rate scenarios and the associated impacts if the water /sanitary transferring between $1 M and $1.5M from Tax rate was set below 9.9 %. capital reserve to Tax stabilization reserve. Downtown Provide details of $70,000. increase for Provide information on the two options for Maintenance Downtown maintenance (OP-15). OPERATIONS PLANNING Provide 5 year average information and level comparison of what incentives are Winter Control indicate the adequacy of the current budget currently offered versus comprehensive with status on the chronic deficit. review of municipal best practices) and the ENGINEERING Stormwater Utility --F—Pro—vide stormwater projection assuming 1% or 2% rate increases instead of 3 %. FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 12, 2015) – That staff be directed to report and / or take appropriate action on the following matters arising from the January 12, 2015 special Finance and Corporate Services Committee meeting relative to the 2015 Capital Budget, as outlined in the chart below: - Division Topic Action Final Budget Package Issue Final Budget Day package to Council by February 17, 2015. Include cover memo in the Final Budget Day Final Budget Package package outlining major changes from FINANCIAL operating and capital budgets. Existing Capital Provide listing of capital closeouts and an PLANNING Balances updated Existing Capital Balances listing as at December 31, 2014 for Final Budget Day. Provide information on the impact of Tax Stabilization transferring between $1 M and $1.5M from Tax capital reserve to Tax stabilization reserve. Provide information on the two options for Council's affordable housing priority (high PLANNING Affordable Housing level comparison of what incentives are currently offered versus comprehensive review of municipal best practices) and the associated budget/workplan impact of each. COUNCIL MINUTES JANUARY 26, 2015 -17- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 12, 2015) — (Cont'd) (Cont'd) Division, Topic Action Provide information about potentially 2015 Capital Grant collapsing the 2015 and 2016 Centre in the CENTRE IN THE (Cultural Spaces Square (CITS) budget allocations into 2015 in SQUARE Grant) order to leverage matching funding from the Cultural Spaces grant. Over the next two years, investigate the KITCHENER Proposed Southwest costing of the Southwest branch, reviewing PUBLIC LIBRARY Library Branch costing estimates and potential partnerships for 2017 Capital budget. Report back on the timing of the 3 Strasburg Development projects (two sanitary and one road project Charges noted on pages Cap 40/41) and on the impact of delaying the projects. RAIN Program Provide an update of the RAIN program ENGINEERING including the history of the program. Provide details on the Ottawa Street North Ottawa Street North (Highway 7 to Lackner Boulevard) project and (Hwy 7 to Lackner explain why the City is paying anything for this Boulevard) project. Also provide the timing of the bridge re Iacement. Provide information to Council during a Strategic Session on the City's current/proposed software applications (e.g. Public Portal, Open Government, Customer INFORMATION Software Applications Relationship Management (CRM), Utility TECHNOLOGY Billing System) and provide information about what these applications do, how they will benefit Council /Community, how they are all linked, and if there are potential cost savings/efficiencies. Provide information on the impact of reducing MAYOR AND Home Technology the Council home technology capital budget, COUNCIL including the history of budget and what it can be used for. ENTERPRISE Golf Recirculate two Golf operational review reports that were completed in 2012. COMMUNITY Provide Council the Leisure Facilities Master PROGRAMS & Community Centres Plan (LFMP) resolution passed in September SERVICES 2013 listing indoor and outdoor recreation priorities. Provide the rationale explaining why the FACILITIES Kitchener Market Market Membrane Replacement is funded MANAGEMENT fully from the Capital Pool and is not funded at all by the Parking enterprise. COUNCIL MINUTES JANUARY 26, 2015 -18- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 12, 2015) — (Cont'd) (Cont'd) Division, Topic Action Brenda Robinson City of Waterloo New Provide information about the relationship with City of Kitchener Snow Removal the Region around snow removal including City of Kitchener Facility how other municipalities manage snow Township of Woolwich Reappointment removal. Provide information on the viability of moving forward the opening of the South District Park to 2017, and swapping the funding sources of South District Park the park and the library (Development OPERATIONS Charges and Federal Gas Tax) as well as information about possible sponsorship opportunities. Provide information on the challenges with the Upper Canada District park comparing it to the District Parks other parks and include the current capacity of the City's baseball fields, as well as comparing ball diamond needs versus other recreational needs across the City. WATER UTILITY Water Meter Lost Revenues Provide an estimate of the lost revenue due to older water meters slowing down. FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 19, 2015) — That the following applicants be appointed to the Grand River Accessibility Advisory Committee (GRAAC) for a 3 -year term ending December 31, 2017, pending ratification by the partnering municipalities of the City of Waterloo, Region of Waterloo, Township of North Dumfries, Township of Wellesley and Township of Woolwich, as outlined in Community Services Department report CSD -15 -004: Kathie Must City of Waterloo New Brenda Robinson City of Waterloo New Andrew Tutty City of Kitchener Reappointment Amanda Moorhead City of Kitchener Reappointment Mike Shipley Township of Woolwich Reappointment That the 2014 Community Environmental Improvement Grant (CEIG), to be funded from the Environmental Stewardship Capital Account, as outlined in Finance and Corporate Services report FCS -15 -007, be awarded as follows: • $2,000. to JF Carmichael School Council for a School Greening Project, to create a school greening club, two edible gardens, a naturalized butterfly garden, and a waste diversion program (to create compost for the gardens); and, $1,500. to Kitchener - Waterloo Newcomer Environmental Group [KW -NEG] for a Full Circle: Organic Food Cycle Program, to educate the community (especially newcomers) and build environmental stewardship through workshops on sustainable, low impact behaviours (vermicomposting, seedling, canning, etc.) by creating a community garden. [The grant is conditional upon receipt of the other funds to complete the project and proof that a minimum of 10 participants have committed to the program. The grant is not to cover harvesting party or appreciation gifts]; and further, COUNCIL MINUTES JANUARY 26, 2015 -19- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 19, 2015) — (Cont'd) $1,500. to Mansion Greens Community Garden for a Rain Water Infiltration Project in Weber Park to install an infiltration gallery that will capture and sink excess storm - water from turf grass and community garden area. The community garden will be able to utilize water collected in the garden area. The project will also include a workshop and permanent signage. [The grant is conditional upon receipt of proof of approval of City Parks Operations and receipt of the other funds to complete the project]. That staff be directed to undertake the following in order to strengthen the City's ability to conserve the Upper Doon Heritage Conservation District, as outlined in the Community Services Department report CSD -15 -006: • Until the planning framework for the District is updated, the Ward Councillor shall be invited to meet with staff, the Upper Doon representative from Heritage Kitchener and the proponent of any heritage permit application in the District proposing significant alterations, demolition and /or new construction prior to the application being considered at Heritage Kitchener; and, • Heritage Planning staff, in consultation with Legislated Services staff, shall review and report to Heritage Kitchener on the community notification process for agenda items and reports regarding any heritage permit application in the District proposing significant alterations, demolition and /or new construction; and, • The Planning Division shall pursue the course of action outlined in the "Directions" section of Report CSD -15 -006; and further, • That as part of this process, Heritage Planning staff engage the members of the Society for the Preservation of Upper Doon (SPUD) and the neighbourhood residents. That By -law 2014 -056 (Food Trucks) be amended, as outlined below, to incorporate the results of stakeholder feedback into a revision of the Food Truck By -law: • Section 20 — Change the distance separation to 10 metres building to food truck from the present 20 metres property line to property line; and, That the following additional opportunities be explored, with potential By -law revision to be brought forward prior to the end of May 2015 should a community consensus be achieved: • Surface parking lots and /or on- street bays, such as Duke Street, in the Downtown as well as potential permanent locations identified through discussions between food truck operators, the Downtown Kitchener Business Improvement Area and Transportation Planning staff; and, • Use of an on- street parking bay on the north side of Breithaupt Street, just east of Moore Avenue - through City -led consultation with commercial and residential property owners in the vicinity of Breithaupt Street; and, That staff facilitate a meeting with the Kitchener Downtown BIA, Belmont BIA, and food truck operators to inform the 2016 Food Truck By -law review process; and, That consideration of the following proposed amendments to By -law 2014 -056 (Food Trucks), be deferred pending the completion of the stakeholder engagement prior to the end of May 2015: COUNCIL MINUTES JANUARY 26, 2015 -20- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE (Meeting of January 19, 2015) — (Cont'd) • "Section 18 (a) - Change the provision to "at Carl Zehr Square as programmed by the City of Kitchener " to provide greater flexibility to program events on any day of the week instead of just Monday at lunch hour, and further, Section 18 (b) - Delete in order to eliminate the reference to Thursday evening events." (Dealt with under Delegations) COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — That subject to providing detailed specifications and a budget showing all associated costs, Kitchener Minor Baseball Association (KMBA) be granted permission to expand the existing batting cage located at the Breithaupt Centre, as outlined in Community Services Department report CSD -15 -002; and, That the Mayor and Clerk be authorized to execute an agreement with KMBA for the installation and operation of the expanded batting cage, said agreement to be satisfactory to the City Solicitor; and further, That staff be directed to work with KMBA to explore procurement options that might assist KMBA with the cost - effective construction of the proposed baseball training facility. That subject to final 2015 budget approval, the 2015 budget for Community Grants Tiers 1 and 2, in kind facility grants and travel assistance grants be set at $2,017,642 and allocated as follows: • That 2015 Community Grants Tier 1 in the amount of $1,610,773 be approved for community groups as outlined in Appendix A to Report CSD -15 -003 including: Group Additional Funding Funding Source Take Back the Night Committee $217. Parking Subsidy House of Friendship (Chandler Community Development Mowat Community Program) $10,000. Infrastructure Grant (CDIP) $11,696. Add to Base Budget (Tier 1) That 2015 Community Grants Tier 1 in the amount of $206,218 as outlined in Appendix B to Report CSD -15 -003 be approved for minor sports organizations; and, • That the 2015 budget for Community Grants Tier 2 be set at $192,868; and further, • That the 2015 budget for In Kind Facility Grants and Travel Assistance Grants be set at $7,783. I!elt11D111111K91khIki111 aIZI:0 That the 2014 External Audit Planning Report prepared by KPMG, attached as Appendix 1 to Finance and Corporate Services Committee report FCS -14 -160 dated December 8, 2014, be approved. That the 2015 Internal Audit work plan, including a review of Council expenses as part of the Employee expense audit, be approved as outlined in Finance and Corporate Services Committee report FCS -14 -195 dated December 1, 2014. COUNCIL MINUTES JANUARY 26, 2015 -21- CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY -LAWS LISTED ON THE AGENDA — 2ND READING — It was resolved: "That the by -laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS — 1. Various Tenders Dealt with under Delegations. 2. FCS -15 -019 — Dangerous Dog Designation Appeal - James Dealt with under Delegations. 3. FCS -15 -012 — Nominating Committee — Appointments to Heritage Kitchener Council considered Finance and Corporate Services Department report FCS -15 -012 (C. Tarling), dated January 21, 2015. Councillor S. Marsh referred to correspondence received by Mr. C. Goodeve, Manager of Council / Committee Services & Deputy City Clerk, dated January 23, 2015 from Ms. Amanda Hooykaas, in which she indicates that she has no desire to serve on Heritage Kitchener for the 2015 -2016 term. Councillor D. Schnider proposed that Messrs. Marcus Drasdo and Denis Pellerin be appointed as additional `At Large' members on Heritage Kitchener. Councillor Z. Janecki proposed that Mr. Terry Ross be appointed as an additional `At Large' member on Heritage Kitchener. Councillor K. Galloway - Sealock suggested and it was agreed that consideration would be given to the number of `At Large' members that could be appointed to Heritage Kitchener over and above what was stipulated in the Committee's Terms of Reference. A motion was brought forward by Councillor P. Singh to increase the Committee's complement of `At Large' members by two, which was voted on and was LOST. A motion was brought forward by Councillor Y. Fernandes to increase the Committee's complement of `At Large' members by three, which was voted on and was LOST. A motion was brought forward by Councillor S. Davey to increase the Committee's complement of `At Large' members by one, which was voted on and was LOST. Councillor Fernandes brought forward a motion to reconsider the previous motion to increase the Committee's complement of `At Large' members by two, which was voted on and was LOST as it failed to achieve the necessary two - thirds majority. Councillor J. Gazzola brought forward a motion to reconsider Council's previous vote regarding the appointment of Mr. Kerry Kirby to Heritage Kitchener as the Committee's representative from the St. Mary's Heritage Conservation District. Councillor Gazzola's motion to reconsider was then voted on and was LOST on a recorded vote, with Councillors J. Gazzola, Z. Janecki and Y. Fernandes voting in favour; and Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway- Sealock, P. Singh, B. loannidis, F. Etherington and S. Marsh voting in opposition. COUNCIL MINUTES JANUARY 26, 2015 -22- CITY OF KITCHENER COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS — (CONT'D) 3. FCS -15 -012 — Nominating Committee —Appointments to Heritage Kitchener (Cont'd) It was resolved: "That the list of recommended candidates for 2014 -2016 Heritage Kitchener vacancies be approved, as attached to staff report FCS -15 -012 in Appendix `A'."