HomeMy WebLinkAboutFCS-15-021 -T14-119 Hydrovac Excavating Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-02-09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2015-01-21
REPORT NO.: FCS-15-021
SUBJECT: T14-119 Hydrovac Excavating Services
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RECOMMENDATION:
That Tender T14-119 Hydrovac Excavating Services, be awarded to Badger Daylighting
Ltd., Cambridge, Ontario, at their tendered price of $407,660., plus H.S.T. of $52,995.80,
for a total of $460,655.80, for one (1) year, with an option to renew for two (2) additional
one-year terms.
BACKGROUND:
Hydrovac excavation is a no dig technology enabling underground infrastructure to be exposed
for maintenance and repair. Where in the past the requirement to carry out such repairs was
undertaken using a backhoe and dump trucks, we now use a hydrovac vehicle for
repairing water or gas mains, services and valve boxes (water and gas) and performing anode
installations. The use of a hydrovac vehicle has improved efficiencies and staff may now
perform double to quadruple the work in one day. There is also a cost saving in that the surface
restoration area is minimized by having smaller, more localized access points.
This tender has fixed hourly rates for excavation services for one (1) year.
The average annual spend over the past three (3) years was $299,275.96. The actual spend
will depend on the level of activity and service throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by twenty-eight (28) interested parties and by the closing date of Thursday January 15, 2015,
five (5) tenders had been received.
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The following tenders were received:
Bid Price Corrected Price
Badger Daylighting Ltd Cambridge ON $ 460,655.80 *
Super Sucker Hydro Vac Service London ON $ 611,217.00
Mastercrete Construction Inc Mississauga ON $ 807,950.00 $827,725.00
Ontario Excavac Inc Mississauga ON $1,221,756.00
PGC Services Inc Gormley ON $1,361,198.00
The price for hydrovac excavating services has not changed from the previous 2011 contract.
The tender was reviewed by T. Gaber, Manager of Utilities, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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