HomeMy WebLinkAboutFCS-15-030 - T14-106 Delisle Ave Peltz Ave Road Reconstruction
REPORT TO: Special Council
DATE OF MEETING: 2015-03-09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2015-02-25
REPORT NO.: FCS-15-030
SUBJECT: T14-106 Delisle Avenue (Moore Avenue to Dekay Street) and
Peltz Avenue (Moore Avenue to Waterloo Street) Road
Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T14-106 Delisle Avenue (Moore Avenue to Dekay Street) and Peltz Avenue
(Moore Avenue to Waterloo Street) Road Reconstruction, be awarded to Terracon
Underground Ltd., Brantford, Ontario at their tendered price of $1,316,366.70, including
provisional items and contingencies of $121,280., plus H.S.T. of $171,127.67 for a total of
$1,487,494.37.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Delisle Avenue (Moore Avenue to
Dekay Street) and Peltz Avenue (Moore Avenue to Waterloo Street). Funds for construction
have been approved by Council as part of the 2015 budget. The infrastructure has reached the
end of its useful life and is in need of replacement. The project involves the replacement of the
existing roadway, curb and gutter, sidewalk, all underground services as well as surface works.
The project is scheduled to begin April 7, 2015, weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by thirteen (13) interested parties and by the closing date
of Thursday December 11, 2014, eight (8) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The tenders were reviewed by A. Froese, Meritech Engineering, the City’s Consultant for the
project and K. Mick, Design and Approval Engineer who concur with the above
recommendation.
The following tenders were received:
Corrected
Bid PriceBid Price
Terracon Underground Ltd. Brantford ON $1,487,494.37 *
Network Sewer and Watermain Ltd. Cambridge ON $1,496,639.50 $1,496,638.83
Sierra Construction (Woodstock) Ltd. Woodstock ON $1,516,650.37 $1,516,188.51
Regional Sewer and Watermain Ltd. Cambridge ON $1,683,020.87
J. Weber Contracting Limited Breslau ON $1,783,934.33
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,811,537.58
Sousa Concrete Branchton ON $1,922,158.81
Amico Infrastructures (Oxford) Inc. Oldcastle ON $2,030,053.90
The consultant’s pre-tender engineering estimate was $1,669,274.90 (excluding HST) which is
approximately the mid-value of the received tenders and varies by 15% from the initial pre-
design budgeted construction value of $1,959,050.00. Due to the early timing of the tender call,
very aggressive bidding was displayed by the contractors in order to secure work for the early
part of 2015.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
3. a. - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material
testing, detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the proposed 2015 capital budget. The estimated surplus (E) will be
returned to the Accelerated Infrastructure Replacement Program (AIRP) general account, and
will be used to fund unexpected deficits in other AIRP projects.
Tender T14-106
Delisle / Peltz Reconstruction
The total budget for all phases of this project is: $2,334,270.00
Estimated Cost for this Phase of Work
Tender T14-106 costs, including HST 1,487,494.37
less: HST rebate on tender (147,959.55)
Net Cost Being Awarded 1,339,534.82 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 42,169.00
Total Estimated Cost for this Phase of Work 1,381,703.82 C
Budget for this Phase of Work
Sanitary Utility 892,445.00
Storm Water
Utility 446,222.00
Water Utility 601,430.00
Intensification Allowance 18,953.00
Total Budget for this Phase of Work 1,959,050.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 577,346.18 D
Estimated Surplus/(Deficit) from previous phases 43,075.40
Total Estimated Surplus/(Deficit) 620,421.58 E
3. a. - 3
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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