HomeMy WebLinkAboutFCS-15-042 - Q15-012 Recycling Stations
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-03-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2015-03-13
REPORT NO.: FCS-15-042
SUBJECT: Q15-012 Recycling Stations
___________________________________________________________________________
RECOMMENDATION:
That Quotation Q15-012 Recycling Stations, be awarded to Wayne Tucker Sales Ltd. O/A
Classic Displays, Mississauga, Ontario, at their quoted price of $25,600. plus H.S.T. of
$3,328., for a total of $28,928.
BACKGROUND:
The Green City Committee solicited for a standard look and feel to recycling stations for City
Hall in 2009, and then for the KOF in 2011. Since the initial purchase in 2009, the City has
continuously increased diversion of recyclables that were once sent as trash to the landfill, now
to recycling facilities for re-use purposes.
The success of the Green City’s recycling initiatives at City Hall and the KOF is being introduced
at Community Centres since residents often ask why there are limitations to recycling and waste
streaming. The introduction of recycling stations allows the City to mirror the streaming practices
at City Hall and the KOF, in addition to residents’ recycling practices at home, school, and at
their workplaces. Presently the waste audit does not require Community Centres to be included,
however if this were to change, the centres will be prepared.
REPORT:
The Quotation was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by twelve (12) interested parties, and by the closing date of Wednesday March 4,
2015, two (2) quotations had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following Quotations were received:
Bid Price
Clean River Recycling Solutions Aurora ON $22,453.10
Wayne Tucker Sales Ltd. O/A Classic Displays Mississauga ON $28,928.00*
The low bid received from Clean River Recycling does not comply with the dimension
tolerances as the width of the stations, located inside the facilities, cannot exceed 50”. The
Clean River Recycling Solutions’ bid was for 55” which is too wide for the selected locations.
The second bid received from Classic Displays is complete to specification.
The quotation was reviewed by D. Mitchell, Supervisor of Custodial and T. McKenna, Resource
Centre Coordinator, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
project is included within the approved capital budget. The estimated surplus (D) will remain in
the general provision account to fund other community centre projects.
Financial Summary for Quotation 15-012
Recycling stations
As at March 16, 2015
Estimated Cost
Quotation Q15-012 costs, including HST 28,928.00
less: HST rebate on proposal (2,877.44)
Net Cost Being Awarded 26,050.56 A
Costs Incurred to Date -
Projected Costs -
Estimated Cost 26,050.56 C
Budget for this Phase of Work
27,000.00 B
Estimated Surplus/(Deficit) (B - C) 949.44 D
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COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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