HomeMy WebLinkAboutFCS-15-046 - T15-015 Ready Mix Concrete
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-03-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2015-03-18
REPORT NO.: FCS-15-046
SUBJECT: T15-015 Ready Mix Concrete
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-015 Ready Mix Concrete, be awarded to Tri City Readymix Limited,
Kitchener, Ontario, at their tendered price of $333,360., plus H.S.T. of $43,336.80, for a
total of $376,696.80, with an option to renew for two (2) additional twelve (12) month
terms.
BACKGROUND:
Ready Mix Concrete is an on-going maintenance, repair and operational (MRO) requirement of
the Operations Division.
This tender is based on fixed unit prices on an estimated representative sampling of concrete
materials used in the previous year. The average annual spend over the past three (3) years
was $214,081.20. The actual spend will depend on the level of construction activity throughout
the term of the contract.
Operations is anticipating the use of substantially higher quantities of concrete, which will be
used for sidewalks and curb repair, utility cut repairs, catchbasins and other miscellaneous
concrete work (concrete pads, etc.) , than in the past three years. However, this will be
dependent on milder weather and a longer construction season.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by ten (10) interested parties, and by the closing date of Thursday March 5, 2015, six (6)
tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Corrected
Bid Price Bid Price
TriCity Readymix Kitchener ON $376,696.80*
Hogg Fuel & Supply Inc. Kitchener ON $389,190.08
Dufferin Concrete Kitchener ON $391,157.41
Cross Country Concrete Heidelberg ON $419,614.20
Essroc Readymix Cambridge ON $434,376.52
Hargest Concrete Ltd. Kitchener ON $569,941.20 $569,791.20
The total bid prices have been verified for accuracy and adjusted accordingly.
The price for concrete has increased 0.6% from the 2014 contract pricing.
The tender was reviewed by C. Heise, Supervisor, Concrete Curb & Winter Maintenance, who
concurs with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts as required.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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