HomeMy WebLinkAboutFCS-15-047 - T15-022 Supply and Delivery of Tires and Related Services
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-03-23
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200 ext.
7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-03-12
REPORT NO.: FCS-15-047
SUBJECT: T15-022 Supply and Delivery of Tires and Related Services
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-022 Supply and Delivery of Tires and Related Services, be awarded to
Bast Tire and Auto Service, Waterloo, Ontario, at their tendered price of $201,223.39,
plus H.S.T. of $26,159.04, for a total of $227,382.43, with an option to renew for two (2)
additional twelve (12) month terms.
BACKGROUND:
Fleet tires and related services is an ongoing annual maintenance, repair and operational
requirement.
This tender has fixed unit prices for one year on tires and service. The tender was issued with
an estimated representative sampling of tires purchased and retreaded over the last year.
The average annual spend over the past three (3) years was $245,878.36. The actual spend will
depend on the level of activity and service throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by thirteen (13) interested parties, and by the closing date of Thursday March 12, 2015, six (6)
tenders had been received.
The following tenders were received:
Bid Price
Bast Tire and Auto Service Waterloo ON $ 227,382.43 *
MacMillan Tire & Service Inc. Kitchener ON $ 239,514.52
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Kal Tire Cambridge ON $ 242,271.38
OK Tire Kitchener Kitchener ON $ 266,473.63
Protreadz 2012 / Tirecraft Bid #1 Cambridge ON $ 268,443.70
Protreadz 2012 / Tirecraft Bid #2 Cambridge ON $ 268,983.64
The price for tires and related services has remained the same due to the City receiving national
account pricing from the tire manufacturers.
Tenders were reviewed by D. Miller, Director of Fleet, M. Born, Manager of Fleet, and D.
Coghlin, Master Mechanic – Fire, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Tires are purchased by the Fleet division. These costs are then recovered from other divisions
through Fleet equipment charge backs.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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