Loading...
HomeMy WebLinkAboutCouncil - 2015-03-23 COUNCIL MINUTES MARCH 23, 2015 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. 1. COMMENCEMENT– The meeting began with the singing of “O Canada”. 2. MINUTES – On motion by Councillor Z. Janecki, the minutes of the regular meeting held February 9, 2015 and special meetings held February 9 & 23 and March 9, 2015, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – Councillor S. Marsh declared a pecuniary interest with respect to Tender T15-021 (Water Heaters: Preventive Maintenance Inspections / De-Liming Services), listed as Item B.1.iii on the Committee of the Whole agenda, as members of her family are involved in a business related to water heaters. 4. COMMUNICATIONS REFERRED TO FILE – a. Flag Request under Policy I-442: Trillium Gift of Life ‘Be A Donor’ – April 13, 2015. 5. PRESENTATIONS – th 5.a. Canadian Flag 50 Anniversary Mayor B. Vrbanovic advised that Ms. Diane Bonfonte, Flag Wavers of Waterloo Region, would not be th in attendance to speak to the 50 anniversary of the Canadian Flag. 5.b. K-W International Children’s Games Committee Mr. Sam Besse and Ms. Mya Hamley, K-W International Children’s Games Committee, gave a presentation on their organization’s participation at the 48th International Children's Games held December 6-11, 2014 in Lake Macquarie, Australia. It was noted the International Children’s Games is the largest multi-sport international youth games, and is attended by over 2,000 athletes from more than 40 countries. 5.c. Kitchener Horticultural Society Mr. Bruce MacNeil, Past President, Kitchener Horticultural Society, was in attendance and provided an update on the Society’s operations. 6. DELEGATIONS – 6.a. Donley Street Road Closing Mayor B. Vrbanovic advised that notice had been given for any member of the public to attend this meeting to speak for or against a by-law to close a portion of Donley Street, listed as Items 11.c and 14.c on the Council agenda. It was noted that no one came forward to speak to this matter. 6.b. Dominion Street Sidewalk Mr. Dan Pronovost, Vice President, K-W Badminton Club, addressed Council regarding a proposed sidewalk installation along Dominion Street. He stated the sidewalk on Dominion Street would remove approximately 6-12 parking spaces, which generate rental income of $12,000. per year for the Club. He proposed that a portion of Agnes Street be closed, to allow the parking lot to be shifted; thereby providing adequate space for the sidewalk to be installed on Dominion Street without the loss of parking spaces. He requested the installation of the sidewalk be delayed until the closure of Agnes Street can be resolved. COUNCIL MINUTES MARCH 23, 2015 47CITY OF KITCHENER - - In response to questions, Mr. J. Readman, Director of Transportation Services, confirmed the parking spaces which will be impacted by the sidewalk installation encroach on the City owned right-of- way. He indicated staff has initiated the process of closing Agnes Street, between Park Street and Dominion Street, which will allow the K-W Badminton Club to provide parking within this portion of the roadway. He added staff is proposing to direct the contractor to hold off on the sidewalk installation until August 2015. He noted a report is also anticipated to come forward in June 2015 on the status of the road closure process. Moved by Councillor F. Etherington Seconded by Councillor P. Singh “That staff be directed to notify the contractor for the Dominion Street Reconstruction project to delay the installation of the sidewalk on the south side of Dominion Street until August 2015 to allow time for the closure of Agnes Street between Park Street and Dominion Street; and further, That staff be directed to report back in June 2015 on the road closure process which would allow the K-W Badminton Club to provide parking within the subject portion of the Agnes Street roadway thereby balancing the impacts of the sidewalk installation on Dominion Street.” Carried. 6.c. Heritage Designation – 508 New Dundee Road Mr. Paul Britton, MHBC Planning, addressed Council in support of the Notice of Intention to designate 508 New Dundee Road as being of cultural heritage value and interest, listed as Clause 1 on the Heritage Kitchener report. Moved by Councillor Y. Fernandes Seconded by Councillor Z. Janecki “That Clause 1 of the Heritage Kitchener report be adopted.” Carried. Utility Bill Arrears Moved by Councillor Y. Fernandes Seconded by Councillor B. Ioannidis “That pursuant to Section 25.5.5(b) of Chapter 25 of the Municipal Code (Council Procedure), Ms. Moira Magee be permitted to address Council this date regarding utility bill arrears, which was not listed on the Council agenda.” Carried. Ms. Moira Magee addressed Council regarding an issue related to her utility bill arrears being applied to her property taxes. She indicated that in August 2014 she qualified for the Ontario Energy Assistance Program administered by the Region of Waterloo, which provides recipients with $500 to be used toward utility costs. She stated that to qualify, her utility bill payments needed to go into arrears. However, on January 1, 2015, the utility arrears were applied to her taxes and the funds subsequently withdrawn from her account. She requested the City apply the money that was taken from her account for the utility arrears and apply it to her property taxes. Additionally, she asked the City provide her with an arrears notice for her utilities to allow her to qualify for the Ontario Energy Assistance Program. She indicated that once she requalifies for the provincial funding she would apply it towards her utility arrears. Mayor B. Vrbanovic advised this matter would be referred to staff, who will be in contact with Ms. Magee. COUNCIL MINUTES MARCH 23, 2015 48CITY OF KITCHENER - - 6.d. Tenders Mr. Larry Gordon, Director of Supply Service, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. Mayor B. Vrbanovic acknowledged this would be Mr. Gordon’s last Council meeting as he was retiring after over 34 years with the City of Kitchener. On behalf of Council, he thanked Mr. Gordon for his many years of valued service to the Corporation. In response to questions regarding Quotation Q15-012 (Recycling Stations), listed as Item B.1ii. on the agenda, Mr. Gordon agreed additional information would be provided as to the community centres and other City facilities where the recycling units would be installed. In accordance with the previously declared pecuniary interest, Council agreed to vote on Tender T15- 021 (Water Heaters: Preventive Maintenance Inspections / De-Liming Services) separately. Moved by Councillor B. Ioannidis Seconded by Councillor Y. Fernandes “That Tender T15-021 Water Heaters: Preventive Maintenance Inspections / De-Liming Services, be awarded to Afterglow Ltd., Waterloo, Ontario, at their adjusted price of $319,800., plus H.S.T. of $41,574., for a total of $361,374., for one (1) year with an option to renew for two (2) additional twelve (12) month terms.” Carried. Pecuniary Interest and Abstention: Councillor S. Marsh as members of her family are involved in a business related to water heaters Moved by Councillor B. Ioannidis Seconded by Councillor Y. Fernandes “That Tender T15-008 Siebert Avenue (Clark Avenue to Vanier Drive) Road Reconstruction, be awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario at their tendered price of $1,822,047.70, including provisional items and contingencies of $148,725., plus H.S.T. of $236,866.20, for a total of $2,058,913.90.” - and - “That Quotation Q15-012 Recycling Stations, be awarded to Wayne Tucker Sales Ltd. O/A Classic Displays, Mississauga, Ontario, at their quoted price of $25,600. plus H.S.T. of $3,328., for a total of $28,928.” - and - “That the City of Kitchener piggyback on the City of Cambridge Proposal 2013-39 Supply and Installation of Water Meters, with Neptune Technology Group (Canada) Limited, Mississauga, Ontario, at their proposed price of $733,121., plus H.S.T. of $95,305.73, for a total of $828,426.73, with an option to renew for two (2) additional twelve (12) month periods.” - and - “That Tender T15-002 Roads and Surface Construction, be awarded to Coco Paving Inc., Petersburg, Ontario at their tendered price of $3,842,106.30., including provisional items and contingencies of $250,000., plus H.S.T. of $499,473.82, for a total of $4,341,580.12.” - and - COUNCIL MINUTES MARCH 23, 2015 49CITY OF KITCHENER - - “That Tender T15-015 Ready Mix Concrete, be awarded to Tri City Readymix Limited, Kitchener, Ontario, at their tendered price of $333,360., plus H.S.T. of $43,336.80, for a total of $376,696.80, with an option to renew for two (2) additional twelve (12) month terms.” - and - “That Tender T15-022 Supply and Delivery of Tires and Related Services, be awarded to Bast Tire and Auto Service, Waterloo, Ontario, at their tendered price of $201,223.39, plus H.S.T. of $26,159.04, for a total of $227,382.43, with an option to renew for two (2) additional twelve (12) month terms.” Carried. Amendments to Chapter 25 (Procedure) Mr. Harald Drewitz addressed Council regarding the motion to extend the time for Councillors to ask questions from 5 minutes to 10 minutes and to allocate 10 minutes for delegations, listed as Item 9.a under New Business. He expressed concern regarding the current restrictions on the amount of time a delegation can speak as well as the time limit imposed on members of Council. He commented that Council meetings are not a forum for efficiency, adding the time limits contribute to ineffective meetings. 7. COMMITTEE REPORTS – COMMUNITY AND INFRASTRUCTURE SERVICES Moved by Councillor B. Ioannidis Seconded by Councillor F. Etherington “That the report of the Community and Infrastructure Services Committee be adopted.” Councillor Y. Fernandes requested that Clause 8 be voted on in two separate parts. Voted on clause by clause. Carried. Clause 8, Paragraph 1 – Carried. Clause 8, Paragraph 2 – Carried. Balance of Report – 8. UNFINISHED BUSINESS – NIL 9. NEW BUSINESS – 9.a. Amendment to Chapter 25 (Council Procedure) Councillor Y. Fernandes gave notice she would introduce a motion for consideration this date to amend Chapter 25 (Procedure) of the City of Kitchener Municipal Code to increase the allotment of time for Councillors to ask questions from 5 minutes to 10 minutes and to increase the amount of time that delegations have to address Council from 5 minutes to 10 minutes. Councillor S. Marsh requested the motion be voted on in two separate parts; the Clauses pertaining to the increase in time for questions from members of Council and the Clause related to delegations. Mayor B. Vrbanovic advised the Procedural By-law had been amended in December 2013 and January 2014 with measures aimed at further enhancing meeting efficiency. He suggested the subject motion should be referred to a later date to allow time for a report to be prepared as to the effect of the previous changes to Municipal Code Chapter 25 (Procedure) and any additional measures which could be implemented. COUNCIL MINUTES MARCH 23, 2015 50CITY OF KITCHENER - - Moved by Councillor B. Ioannidis Seconded by Councillor P. Singh be referred to the August 10, 2015 Finance and “That consideration of the following motion Corporate Services Committee meeting to allow time for the preparation of a report as to the impact of the previous changes to Municipal Code Chapter 25 (Procedure) as well as any additional measures that could be enacted to further enhance meeting efficiency: ‘That Section 25.5.5.1 (Questioning items on the agenda) of the Procedural By-law, which places a five minute time allotment on questions during Council and Standing Committee meetings, be amended as follows to allow for ten minutes to ask questions: That each member of Council be allocated a total of ten (10) minutes for their initial set of questions, which shall include the amount of time it takes to obtain a response from the delegation; and, That each member of Council will be given an opportunity to utilize their initial ten (10) minute question period, prior to any member being afforded a second opportunity to ask questions; and, That each councillor will be allocated a total of ten (10) minutes for their subsequent round of questions, which shall include the time it may take to obtain a response from the delegation; and further, That Section 25.5.5 (i) of Chapter 25 (Procedure) of the City of Kitchener Municipal Code, be amended to provide delegations with a maximum of 10 minutes to address Council.’” Voted on clause by clause. Carriedon a recorded Referral of Clauses 1 to 4 – vote. In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, K. Galloway-Sealock, S. Marsh, P. Singh and D. Schnider. Contra: Councillors J. Gazzola, F. Etherington, Y. Fernandes, S. Davey and Z. Janecki. Carriedon a recorded vote. Referral of Clause 5 – In Favour: Mayor B. Vrbanovic and Councillors B. Ioannidis, K. Galloway-Sealock, S. Marsh, P. Singh, S. Davey and D. Schnider. Contra: Councillors J. Gazzola, F. Etherington, Y. Fernandes and Z. Janecki. 10. QUESTIONS AND ANSWERS – Councillor Y. Fernandes spoke to a motion considered in December 2014 by Cambridge City Council regarding the possible initiation of a process to offer Conestoga College students the same rate as University Students for Grand River Transit passes. Mr. J. Willmer, Chief Administrative Officer, indicated staff would investigate this matter, noting it could possibly be referred to the City’s Economic Development Advisory Committee (EDAC). Mayor B. Vrbanovic added he would also raise this issue with Regional Council. At the request of Councillor Fernandes, Mr. D. Tyagi, Deputy CAO – Infrastructure Services, agreed to provide additional information via email regarding the solar roof on the Kitchener Operations Facility (KOF) as well as its ongoing maintenance. COUNCIL MINUTES MARCH 23, 2015 51CITY OF KITCHENER - - 11. BY-LAWS (FIRST READING) – Council agreed to the request of Ms. C. Tarling, City Clerk, to add two additional by-laws for three readings this date to licence street vendors and a zoning by-law amendment regarding property on Louisa Street, listed as Clauses 4 and 5 on the Community and Infrastructure Services Committee report. Moved by Councillor P. Singh Seconded by Councillor J. Gazzola “That leave be given the Mover and Seconder to introduce the following by-laws, namely: a. Being a by-law to assume certain lands within the City of Kitchener as a public highway. b. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. c. Being a by-law to close and convey and to close and retain parts of the public highway known as Donley Street in the City of Kitchener. d. Being a by-law to amend Chapter 430 of the City of Kitchener Municipal Code with respect to Group Homes – Registration. e. Being a by-law to set and levy the rates of taxation for City purposes for the year 2015 and to provide for the payment of taxes after interim taxes. f. To confirm all actions and proceedings of the Council. g. Being a by-law to licence Street Vendors on property owned by the Corporation of the City of Kitchener in Victoria Park and at specific street intersections expiring December 31, 2015. h. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – 690 King Street Corporation – 8 & 12 Louisa Street. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. 12. COMMITTEE OF THE WHOLE - On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor B. Vrbanovic appointed Councillor Z. Janecki as Chair. On motion, the Council rose from the Committee of the Whole and Mayor B. Vrbanovic occupied the Chair. Moved by Councillor Z. Janecki Seconded by Councillor Y. Fernandes “That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed.” Carried. 14. BY-LAWS (THIRD READING) - Moved by Councillor P. Singh Seconded by Councillor J. Gazzola “That the by-laws be given third reading, namely: COUNCIL MINUTES MARCH 23, 2015 52CITY OF KITCHENER - - a. Being a by-law to assume certain lands within the City of Kitchener as a public highway. (By-law No. 2015-021) b. To further amend By-law No. 2007-138, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By-law No. 2015-022) c. Being a by-law to close and convey and to close and retain parts of the public highway known as Donley Street in the City of Kitchener. (By-law No. 2015-023) d. Being a by-law to amend Chapter 430 of the City of Kitchener Municipal Code with respect to Group Homes – Registration. (By-law No. 2015-024) e. Being a by-law to set and levy the rates of taxation for City purposes for the year 2015 and to provide for the payment of taxes after interim taxes. (By-law No. 2015-025) f. To confirm all actions and proceedings of the Council. (By-law No. 2015-026) g. Being a by-law to licence Street Vendors on property owned by the Corporation of the City of Kitchener in Victoria Park and at specific street intersections expiring December 31, 2015. (By-law No. 2015-027) h. Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener – 690 King Street Corporation – 8 & 12 Louisa Street. (By-law No. 2015-028) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 9:32 p.m. MAYOR CLERK COUNCIL MINUTES MARCH 23, 2015 53CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – 1. That the Uniform Traffic By-law be amended to remove the existing permit only parking prohibition on the inner circle of Brant Crescent and be reinstated with a three (3) hour parking limit, as outlined in Infrastructure Services Department report INS-15-005. 2. That the Uniform Traffic By-law be amended to prohibit stopping at any time from 8:00 a.m. to 4:30 p.m., Monday to Friday, on the north side of Westforest Trail from Victoria Street South to Beechcroft Place, as outlined in Infrastructure Services Department report INS-15-006. 3. That the Uniform Traffic By-law be amended to permit the installation of two (2) on-street accessible parking spaces on the south side of King Street East from a point 21 meters east of Pandora Avenue to a point 13 meters east thereof, as outlined in Infrastructure Services Department report INS-15-007. 4. That a by-law to licence street vendors in the City of Kitchener be prepared for consideration at the March 23, 2015 Council meeting, as outlined in Finance and Corporate Services Department report FCS-15-034. 5. That Zone Change Application ZC15/02/L/KA (8 & 12 Louisa Street) for the purpose of removing Holding Provision 6H from the lands specified on the attached Map No.1, in the form shown in the “Proposed By-law” dated January 23, 2015, attached as Appendix ‘A’ of Community Services Department report CSD-15-014, be approved. 6. That Janice Lee be appointed as the 2015 City of Kitchener Artist in Residence as recommended by the Public Art Working Group and Arts and Culture Advisory Committee; and further, That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with Janice Lee outlining the obligations of the Artist in Residence appointment, as outlined in Chief Administrator’s Office report CAO-15-002. 7. That the commissioning and installation of art work by the City’s 2014 Artist in Residence, Dwight Storring be approved; and further, That the Mayor and Clerk be authorized to execute the Artist in Residence 2014 Commission Agreement with Dwight Storring, subject to the satisfaction of the City Solicitor, such agreement encompassing the terms set out, as outlined in Chief Administrator’s Office report CAO-15-006. 8. That the City of Kitchener Cycling and Trails Advisory Committee 2014 Cycling Report Card, attached as Appendix ‘A’, of Infrastructure Services Department report INS-15-024, be referred to staff for review; and further, That the review shall include a comparison of other Ontario municipalities detailing their per capita budget allocation for cycling and trails, with any proposed recommendations being within the scope of the existing Cycling Master Plan budget. 9. That the invitation from the Province of Ontario to participate in the Age-Friendly Community Planning strategy be accepted, as outlined in Community Services Department report CSD-15- 011; and, That the City of Kitchener Corporate Age-Friendly Community Planning Initiative implementation plan, be endorsed, as outlined in Report CSD-15-011; and further, That both recommendations are subject to approval of grant funding from the Ontario Seniors’ Secretariat. COUNCIL MINUTES MARCH 23, 2015 54CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – (CONT’D) 10. That staff be directed to work with community members to develop a comprehensive Neighbourhood Strategy, as outlined in Community Services Department report CSD-15-021, focused on achieving two objectives: I. Helping the municipality, citizens and community groups coordinate efforts in planning, building and supporting safe and thriving neighbourhoods; and further, II. Creating a framework to facilitate and support a citizen-led approach to placemaking in the city’s neighbourhoods. 11. That staff be directed to apply to the New Building Canada Fund for projects in the following priority sequence: • Full Road Reconstruction; • Trenchless Rehabilitation; • Sewage Pumping Station Upgrade; and, That the Mayor and Clerk be authorized to execute any and all agreements associated with the New Building Canada Fund, subject to the satisfaction of the City Solicitor; and further, That support be given in principle to the submission or application by a third party and/or municipality relating to Two Way All Day GO Rail service, as outlined in Finance and Corporate Services Department report FCS-15-037. HERITAGE KITCHENER – 1. That pursuant to Section 29 of the Ontario Heritage Act, the Clerk be directed to publish a Notice of Intention to designate the property municipally addressed as 508 New Dundee Road, as being of cultural heritage value and interest; as outlined in Community Services Department report CSD-15-022. COUNCIL MINUTES MARCH 23, 2015 55CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations. 2.FCS-15-015 – Appointments to Aeronautical Noise Management Committee Council considered Finance and Corporate Services Department report FCS-15-015 (C. Tarling), dated March 9, 2015. Councillor J. Gazzola suggested that additional time should be provided to enable him to solicit applications from members of the public. He advised that in the absence of finding a citizen willing to volunteer for the Aeronautical Noise Management Committee he would be willing to be appointed as a second representative for Kitchener. It was resolved: “That, in the absence of an application being received from a citizen volunteer, as of April 27, 2015 Councillor J. Gazzola shall be appointed as a City of Kitchener representative on the Aeronautical Noise Management Committee for the 2014- 2018 term.” 3.INS-15-028 – Assignment of Retail Parking Agreement – Kitchener Market Council considered Infrastructure Services Department report INS-15-028 (J. Readman), dated February 11, 2015. Carried The following motion was voted on and was on a recorded vote, with Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, K. Galloway-Sealock, P. Singh, B. Ioannidis, F. Etherington and Z. Janecki voting in favour; and, Councillors J. Gazzola, S. Marsh and Y. Fernandes voting in opposition It was resolved: “That the Mayor and Clerk be authorized to execute the necessary documentation to confirm the assignment of the Retail Parking Agreement, dated March 20, 2002 with Barrel Works Kitchener Ltd. to a new purchaser of 290 King St. East, and to amend the terms of said agreement to reflect parking rates and policy more in keeping with the City’s current parking rates and policy; said documentation to be to the satisfaction of the City Solicitor.” 4.FCS-15-035 – Dangerous Dog Designation Appeal – Urquhart & Nguyen Council considered Finance and Corporate Services Department report FCS-15-035 (D. Livingstone), dated February 3, 2015. It was resolved: “That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Sonya Urquhart and Bui Nguyen, wherein the Committee substitutes the Prohibited Dog Designation applied to their dog ‘Bandit’ by the Kitchener-Waterloo and North Waterloo Humane Society and assigns the Designation of Dangerous Dog along with conditions for keeping of said dog, be ratified and confirmed.” COUNCIL MINUTES MARCH 23, 2015 56CITY OF KITCHENER - - COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS – (CONT’D) 5.FCS-15-040 – 2014 Statement of Remuneration and Expenses Council received Finance and Corporate Services Department report FCS-15-040 (D. Chapman), dated March 4, 2015 as information. 6.Tag Day Request – Navy League of Canada Council considered correspondence from J. Gould, Fundraising Chair, Navy League of Canada (K-W Branch), requesting permission for the Royal Canadian Sea Cadet Corps WARSPITE to conduct Tag Days on May 23 & 24, 2015. It was resolved: “That the request of the Navy League of Canada, K-W Branch on behalf of the Royal Canadian Sea Cadet Corps WARSPITE to conduct Tag Days on May 23-24, 2015 at various malls, grocery stores and restaurant entrances, as outlined in correspondence from J. Gould, be approved.” 7.FCS-15-049 – Execution of Agreement Renewals – Waterloo Region Education and Public Network (WREPNet) Council considered Finance and Corporate Services Department report FCS-15-049 (D. Murray), dated March 8, 2015. It was resolved: “That the Mayor and Clerk be authorized to execute the third renewal agreement, as a partner in the Waterloo Region Education and Public Network (WREPNET), with Rogers Communications Partnership for the provisioning and supply of a dark fibre network for a 5 year period beginning September 1st 2016; said agreement to be to the satisfaction of the City Solicitor; and further, That the Mayor and Clerk be authorized to execute a renewal agreement, as a partner in the Waterloo Region Education and Public Network (WREPNET), with Softchoice LP for the management and support of the WREPNET network, for a 5 year period beginning January 1st 2016; said agreement to be to the satisfaction of the City Solicitor.” 8.FCS-15-048 – Encroachment Agreement – Rogers Communications Council considered Finance and Corporate Services Department report FCS-15-048 (E. Mogck), dated March 17, 2015. It was resolved: “That subject to obtaining all necessary approvals, the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with Rogers Communications Inc. for a flush-to-grade vault and conduit installation running approximately 132m North East and 1m deep through the parklands of Civic Centre Park.”