HomeMy WebLinkAboutINS-15-034 - Preventative Maintenance Parking Equipment
REPORT TO: Committee of the Whole
DATE OF MEETING: April 13, 2015
SUBMITTED BY: Justin Readman, Director of Transportation Services,
(519) 741-2200 x 7038
PREPARED BY: Paul A. McCormick, Manager, Parking Enterprise,
(519) 741-2200 x 7155
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: March 31, 2015
REPORT NO.: INS-15-034
SUBJECT:Preventative maintenance for parking equipment at Charles &
Benton and Civic District Garages
___________________________________________________________________________
RECOMMENDATION:
That the Director, Supply Services be authorized to execute a co-terminus
preventative maintenance agreement with Wernaart Partners Smulders North
America Incorporated (“WPS”) for parking equipment at the Charles & Benton
and Civic District Garages, subject to the satisfaction of the City Solicitor.
BACKGROUND:
In 2004, following a public request for proposals (RFP) process, WPS was awarded a
contract by Council for supply and installation of parking control systems for the City of
Kitchener’s existing three (3) parking garages - City Hall, Duke & Ontario and Kitchener
Market. Included and approved as part of this contract was a 15 year preventative
maintenance agreement expiring August 31, 2020. Parking control systems include
parking ticket dispensers at the parking entry gate, the automated payment systems
used to validate parking tickets and the exit devices for validated parking tickets.
The Parking Enterprise currently operates five (5) parking garages within the downtown.
The Charles & Benton and Civic District Garages were recently built by the City of
Kitchener. WPS equipment was installed in these two (2) most recent garages as part
of the larger tender for those two projects.
REPORT:
Annual preventative maintenance is required to ensure the parking control software and
equipment is functioning and working properly and consistently. Parking control
equipment is proprietary and the preventative maintenance services can only be
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Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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completed by the vendor. There is a need to extend the current maintenance
agreement with WPS to include the two (2) parking garages most recently constructed.
The Director, Supply Services has been consulted on this recommendation and has
authorized the sole sourcing of the maintenance to WPS in accordance with the
provisions of the Purchasing By-Law. Given the value of the contract exceeds
$125,000 over the life of the contract (to August, 2020) Council approval is required to
execute the contract.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework. The City of Kitchener’s purchasing policies and practices ensure openness,
fairness and transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The expanded annual preventative maintenance program will be on the same terms and
conditions as the original tender in 2004, save and except the term of the agreement
which will be co-terminus with the original agreement expiring August 2020.
The total average preventative maintenance expense for the two (2) additional parking
garages is $23,726 per annum. The budget for this expense is provided for within the
Parking Enterprise’s operating budget.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
ACKNOWLEDGED BY:
Dev Tyagi, Deputy CAO of Infrastructure Services
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