HomeMy WebLinkAboutLibrary - 2015-03-18
MINUTES OF BOARD OF TRUSTEES MEETING FOR
KITCHENER PUBLIC LIBRARY BOARD
1. CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 7:00 p.m. on Wednesday, March 18, 2015, by the Chair, Mr. Wayne
Buchholtz in the Board Room at Central.
TRUSTEES PRESENT
Ms. Katherine Andrews, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Cory
Ernst, Ms. Jacqueline McLaren, Ms. Kelly McManus, Ms. Erin Rudland, Ms.
Stephanie Tanner.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas.
REGRETS
Ms. Michelle Dow, Councillor Sarah Marsh.
LEAVE OF ABSENCE
Councillor Kelly Galloway-Sealock.
GUESTS
Ms. Ann Andrusyszyn, Development Manager, Kitchener Public Library.
Mr. Wayne Buchholtz welcomed Ms. Katherine Andrews to her first Library
Board meeting. At its inaugural meeting on December 1, 2014, Kitchener City
Council appointed two alternates to the Library Board, in the event of a Library
Board vacancy during the term. Ms. Andrews accepted the position and will fill
the current vacancy on the Board from the period of March 2015 to November 30,
2018.
Kitchener Public Library Board 2 March 18, 2015
2. AGENDA REVIEW
An matter was added to the agenda for discussion
In-Camera Human Resources
prior to the adjournment of the meeting.
15-29 On motion by Ms. Stephanie Tanner and seconded by Ms. Jacqueline McLaren, it
was RESOLVED that the Agenda be adopted, as amended.
CARRIED
There were no pecuniary / conflict of interest declarations.
3. BOARD ORIENTATION
Ms. Ann Andrusyszyn, Development Manager at Kitchener Public Library,
presented
fundraising. Handouts were provided at the meeting.
4. MINUTES of the Board Meeting of February 18, 2015.
15-30 On motion by Mr. Cory Ernst and seconded by Mr. Tim Blundon, it was
RESOLVED that the Minutes of the Board Meeting of February 18, 2015, be
approved.
CARRIED
MINUTES of the In-Camera Board Meeting of February 18, 2015.
15-31 On motion by Mr. Tim Blundon and seconded by Ms. Kelly McManus, it
was RESOLVED that the In-Camera Minutes of the Board Meeting of February
18, 2015, be approved.
CARRIED
5. BUSINESS ARISING
CEO Selection Committee
At the February Library Board meeting a request was made that al
members attend the CEO interviews on Monday, April 13. The Chair reviewed
The consultant recommended only the
Selection Committee attend the interviews and that a full Board
scheduled for 6:00 or 7:00 pm on April 13 to receive and act on
Kitchener Public Library Board 3 March 18, 2015
Some members of the Selection Committee confirmed that they were
available to attend a Board meeting on Monday, April 13. It was also noted that
Councillors on the Selection Committee would be in attendance ata City Council
meeting scheduled that same evening. The Board agreed to meet at its regularly
scheduled meeting on Wednesday, April 15, to receive and act on the Selection
The Chair will notify the consultant that the Board will meet on Wednesday,
April 15, 2015, and not Monday, April 13. Mr. Wayne Buchholtz will arrange a
meeting with the Selection Committee before April 13.
6. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
Updates
The Chair thanked Ms. Stephanie Tanner, Ms. Kelly McManus, Councillor Sarah
this year. Mr. Wayne Buchholtz also represented the library at the event.
CEO Recruitment
Mr. Wayne Buchholtz confirmed that the CEO recruitment was on track and
provided an update of the process to date.
The Chair requested that the Board review the CEO job descriptio
profile provided in the Board package to ensure potential candid
criteria for the CEO position.
A question and answer session followed.
Committee Responsible for Defining Fundraising Role
Background materials on the history of fundraising at the Librar
made by the Board last year were included in the Board package.
In keeping with those decisions, the Board discussed which Board
should take on the task of making recommendations to the Board r
The Board agreed that the Executive Committee be responsible to define the
fundraising role of the Board and present their recommendations to the Board.
Kitchener Public Library Board 4 March 18, 2015
(b) Finance Committee
February 2015 Financial Statement
15-32 On motion by Ms. Stephanie Tanner and seconded by Ms. Erin Rudland it was
RESOLVED to accept the February 2015 Financial Statement, as printed.
CARRIED
2015 Budget Update
O
Operating Budget without any changes.
(c) Report of the Secretary-Treasurer and CEO
Updates
State of Our City Address
Ms. Sonia Lewis thanked the Board members who have registered to attend
the upcoming State of Our City Address at Central on Friday,
March 27. It will be an excellent opportunity for the Board to network and
promote the library.
Tour of Pioneer Park and Forest Heights Community Libraries
Staff will follow up with Mr. Cory Ernst, Ms. Erin Rudland and Ms. Katherine
Andrews regarding arrangements to tour both the Pioneer Park and
Heights Community Libraries.
Canadian Architect
The February 2015 issue of the magazine, has featured
Canadian Architect,
Kitchener Public Library, as well as several other libraries. Levitt Goodman
Architects has been submitting proposals for various awards.
Press Coverage
A copy of the latest press coverage from the online copy of The Record was
distributed at the Board meeting. All media inquiries should be directed to the
Chair or Ms. Sonia Lewis.
Emails distributed in Past Month
No questions were noted.
Kitchener Public Library Board 5 March 18, 2015
7. II. NEW BUSINESS
None.
8. III. PRESENTATIONS
(a) Report of Councillors
Councillors Sarah Marsh and Kelly Galloway-Sealock were not in attendance at
the meeting.
9. IN-CAMERA SESSION
15-33 On motion by Ms. Stephanie Tanner and seconded by Ms. Erin Rudland it was
RESOLVED that the meeting move in-camera to discuss a confidential human
resources matter without staff present.
CARRIED
15-34 On motion by Ms. Jacqueline McLaren and seconded by Mr. Tim Blundon it was
RESOLVED that the in-camera session be concluded.
CARRIED
10. ADJOURNMENT
15-35 There being no further business, on motion by Ms. Erin Rudland and seconded
by Ms. Jacqueline McLaren, it was RESOLVED to adjourn the meeting at
8:10 p.m.
CARRIED
_______________________________ _________________________________
Chair Secretary-Treasurer
Kitchener Public Library Board 6 March 18, 2015
[Attachments Accompanying March 18, 2015 Board Meeting]
(a) February 18, 2015 Library Board Minutes
(b) April 2015 Calendar of Events
(c) March 2015 Financial Statement
(d) Email Summary from CEO February 11 March 10, 2015
(e) CEO Job Description
(f) CEO Position Profile
(g) CEO Update #1
(h) CEO Update #2
(i) Fundraising Overview